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Blank Vehicle Inspection Sheet Form

The Vehicle Inspection Sheet form is a crucial document used during the transportation of vehicles. It allows customers to record the condition of their vehicle before and after transport, ensuring that both the broker and transporter have a clear understanding of any existing damages. By documenting these details, the form helps protect all parties involved from potential disputes regarding vehicle condition.

Outline

The Vehicle Inspection Sheet form serves as a crucial document in the transportation of vehicles, ensuring that all parties involved have a clear understanding of the vehicle's condition before and after transport. This form captures essential details such as the vehicle's make, model, color, and VIN number, as well as a comprehensive assessment of its physical state, including any pre-existing damage. Key sections require the customer to provide information about the vehicle's origin and destination, along with contact details for both the consignor and consignee. Additionally, the form includes a series of codes that describe the condition of the vehicle, allowing for a standardized evaluation process. Importantly, it outlines the responsibilities and liabilities of both the broker and the transporter, emphasizing that the transporter is only liable for damage directly caused by their actions. Customers must also acknowledge that they have received the vehicle in the same condition as it was delivered, barring any noted discrepancies. By signing the form, customers agree to the terms and conditions set forth, which include stipulations regarding the reporting of damages and the timeline for claims. This document not only facilitates a smooth transaction but also protects the interests of all parties involved.

Sample - Vehicle Inspection Sheet Form

Broker MC - 323571

5100 Charles Court

Zionsville, IN 46077

Phone: (800) 548-4020

Fax: (317) 299-3099

Vehicle Inspection Report

Carrier _______________________________________________

Order # _______________________________________________

Customer hereby requests the Broker to make arrangements for the transport of the following described vehicle from Origin to Destination with carrier selected by Broker and subject to the terms and conditions

contained herein, including those on the back of this form, or if faxed, those terms & conditions faxed herewith.


			ORIGIN			DESTINATION
	Consignor	___________________________________________________		Consignee	___________________________________________________
	Address	___________________________________________________		Address	___________________________________________________
	City	___________________________________________________		City	___________________________________________________
	State/Zip	___________________________________________________		State/Zip	___________________________________________________
	Home Phone # ___________________________________________________			Home Phone # ___________________________________________________
	Work Phone #	___________________________________________________		Work Phone #	___________________________________________________
	Cell Phone #	___________________________________________________		Cell Phone #	___________________________________________________


Year		Make	Model	Color		MILEAGE
Interior Condition			VIN Number			Plate #

Top of Vehicle

B - Bent	G - Gouged	BR - Broken	C - Cut	CR - Cracked	D - Dented	F - Faded
FF - Foreign Fluid	RU - Rust	L - Loose	M - Missing	P - Pitted	PC - Paint Chip	R - Rubbed
		S - Scratched	SL - Soiled	ST - Stained	SW - Swirl Marks	T - Torn

During transport vehicles and vehicle equipment may cease to operate properly through no fault of the transporter. The Transporter will be responsible for damage directly caused by the driver.

The Transporter WILL NOT be responsible for damage NOT caused by the driver.

ORIGIN NOTES

DESTINATION NOTES

I agree with the Driver’s assessment of the condition of this vehicle. I have read and understand the terms			The Customer/consignee hereby acknowledges and represents that he or she has received this vehicle in
and conditions above and on the reverse side of this form. I agree to be bound by all of these terms and			the same condition as it had previously been delivered to the Transporter except as noted above, and
	conditions. This vehicle is free of contents.		hereby releases the Broker and Transporter from any claims for damage to the vehicle.

Customer’s Signature	Date	Terminal Signature	Date	Customer’s Signature	Date

Driver’s Signature	Date	Driver’s Signature	Date	Driver’s Signature	Date

WHITE-Customer Copy | YELLOW-Loading | PINK-Transfer | GREEN-Delivery | BLUE-Delivery Receipt

Reindeer Auto Relocation (Reindeer) General Terms & Conditions

1.Customer represents that he or she is the owner or the agent for the owner of the vehicle to be transported and by his or her signature on the other side hereof, hereby authorizes Reindeer to act as the “Broker” (as that term is defined under the Interstate Commerce Act) for arranging for the transportation of the vehicle from origin to destination as the shipper under a contract with the transporter. You will be known as the consignor and/or consignee. Customer authorizes Reindeer to enter into any contract or bill of lading with a Transporter for the purpose of providing the services requested by the customer, subject to the terms and conditions herein.

2.Customer understands and agrees that the broker is acting on behalf of the customer and that any transporter providing service requested of the broker shall be solely liable for any and all damages to the vehicle subject to the terms herein. Customer therefore agrees that upon Reindeer obtaining the transporter to provide such services, customer releases Reindeer from any further obligation herein and shall hold it harmless and blameless from any and all claims from damages.

3.Owner/customer is obligated to ensure that the vehicle being transported has been serviced properly and completely in anticipation of the elements involved in the transportation, that it is roadworthy, that it is filled with antifreeze and other necessary fluids, and that it is equipped with properly inflated tires. Customer shall be liable for any special charges incurred by transporter for loading, unloading, or storing the vehicle until delivery caused by any failure of owner/customer to comply with its obligations herein or for otherwise not having the vehicle prepared for transport.

4.Signing the transporter’s bill of lading/inspection report and/or the other side of this receipt at destination without noting any damage shall be evidence of satisfactory delivery of the vehicle free of any damage. Inspect your vehicle front and back, top to bottom, before signing your name when receiving your vehicle. Any undocumented but well substantiated damage must be reported to our office within 24 hours (1 business day) from the day of delivery.

5.Reindeer, as a broker, is not liable for damages caused by or occurring during the possession of the vehicle by the transporter. Broker shall arrange for the transporter to be liable for any damages occurring to the vehicle while in its possession subject to the specific exceptions noted below. *If damages occur during transport for which the transporter is liable, Reindeer will assist you in processing your claim against the transporter provided that you advise Reindeer within 24 hours of delivery of your vehicle at destination. Notwithstanding the foregoing at Reindeer’s sole discretion, Reindeer may settle any claim with the customer subject to the customer transferring all rights and title to any claims, which it might have, to Reindeer and granting Reindeer the sole right of subrogation against the transporter and/or other party causing said damages.

6.As a condition of recovery, any claim must be made to the transported with a copy to Reindeer Auto Relocation within nine (9) months after either the day you accept the delivery or if the vehicle is not delivered for any reason, then from the delivery date which had been scheduled. No Lawsuit may be brought after two years and one day from the date when notice is given in writing to the customer that the claim or any part of it has been disallowed.

*TRANSPORTER WILL NOT BE LIABLE FOR ANY OF THE FOLLOWING:

A. External damage to your vehicle caused by leaking fluids, either from your vehicle or any other vehicle on the transporter including but not limited to the cooling system, transmission fluid, battery acid or oil or for any industrial fall out.

B. Antennas that do not retract to less than three (3) inches above the hood or fender of the vehicle being transported or any accessories attached to the outside of the vehicle, such as but not limited to spoilers, luggage racks, etc.

C. Loss, theft, or damage to any items left in the vehicle. Since the interior of the vehicle is not inspected by the carrier, the carrier is not responsible for reported interior damage.

D. Any mechanical damage including but not limited to GPS systems, tape players, CD players, DVD players, radio or other sound or video reproducing, transmitting, or receiving equipment.

E. Mechanical functions involving and including but not limited to the engine, electrical system, exhaust assembly, alignment, suspension, brakes, transmission, frame, tires or tuning of vehicle being transported.

F. Damage which is undetectable due to vehicle’s dirty condition at the time of pickup.

G. Damage caused by road pebbles or other road objects such as but not limited to glass damage or paint chips.

H. Prior normal wear and road use such as but not limited to small scratches, paint chips, scuffs, abrasions, and parking or curb barrier damage. This also includes the under body of the vehicle.

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Form Information

Fact Name	Details
Broker Information	The Vehicle Inspection Sheet is associated with Reindeer Auto Relocation, identified by Broker MC - 323571, located at 5100 Charles Court, Zionsville, IN 46077.
Contact Details	Customers can reach Reindeer Auto Relocation via phone at (800) 548-4020 or by fax at (317) 299-3099 for inquiries or assistance.
Transporter Liability	The transporter is responsible for damages directly caused by the driver during transport. However, they are not liable for damages not caused by them.
Customer Acknowledgment	By signing the form, the customer acknowledges receipt of the vehicle in the same condition as it was delivered, except for noted damages.
Inspection Requirement	Customers are advised to inspect their vehicle thoroughly before signing the delivery receipt to avoid disputes regarding damage.
Governing Laws	This form operates under the Interstate Commerce Act, which governs the responsibilities of brokers and transporters in vehicle transportation.
Claims Process	Customers must report any damages within 24 hours of delivery to initiate a claim, and all claims must be made within nine months of delivery.

Detailed Guide for Filling Out Vehicle Inspection Sheet

Completing the Vehicle Inspection Sheet is essential for documenting the condition of a vehicle before transport. Accurate information helps ensure that all parties are aware of the vehicle's status, which can prevent disputes later on. Follow these steps carefully to fill out the form correctly.

Enter the Broker MC number, which is 323571, at the top of the form.
Provide the Broker's address: 5100 Charles Court, Zionsville, IN 46077.
Fill in the Broker's phone number: (800) 548-4020.
Include the Broker's fax number: (317) 299-3099.
In the Carrier section, write the name of the carrier responsible for transporting the vehicle.
Write the Order number assigned to this transport request.
In the Origin section, fill in the Consignor's name and address, including city, state, and zip code.
In the Destination section, provide the Consignee's name and address, including city, state, and zip code.
List the Home Phone, Work Phone, and Cell Phone numbers for both the Consignor and Consignee.
Fill in the vehicle's Year, Make, Model, and Color.
Record the Mileage and the VIN Number of the vehicle.
Enter the Plate Number of the vehicle.
Assess the Top of Vehicle condition by marking appropriate codes (B, G, BR, etc.) based on the vehicle's condition.
Provide any Origin Notes and Destination Notes as necessary.
Have the Customer and Driver sign and date the designated areas on the form.

After completing the form, ensure that all copies are distributed correctly: WHITE for the Customer, YELLOW for Loading, PINK for Transfer, GREEN for Delivery, and BLUE for Delivery Receipt. This will help maintain clear communication and records among all parties involved in the vehicle transport process.

Obtain Answers on Vehicle Inspection Sheet

What is the purpose of the Vehicle Inspection Sheet?

The Vehicle Inspection Sheet is used to document the condition of a vehicle before it is transported. It helps both the customer and the transporter to agree on the state of the vehicle at the time of pick-up. This record is essential for addressing any potential damage claims after delivery.
How should I fill out the Vehicle Inspection Sheet?

To fill out the Vehicle Inspection Sheet, you need to provide details about the vehicle, including:
- Year, make, and model
- Color
- Mileage
- VIN number
- License plate number
Additionally, you should assess the vehicle's exterior and interior condition, marking any damage or issues as specified in the form. Make sure to sign and date the sheet to confirm your agreement with the assessment.
What happens if I notice damage after delivery?

If you find damage after receiving your vehicle, you must report it to the office within 24 hours. This applies to any undocumented damage that you can substantiate. It is crucial to inspect your vehicle thoroughly before signing the delivery receipt, as signing without noting damage indicates acceptance of the vehicle's condition.
What are the transporter's responsibilities regarding vehicle damage?

The transporter is responsible for damage that they directly cause during transport. However, they are not liable for damage that occurs due to factors outside their control, such as road debris or pre-existing conditions. It’s important to understand that the transporter will not cover damages related to items left inside the vehicle or mechanical issues.

Common mistakes

Filling out the Vehicle Inspection Sheet form accurately is crucial for a smooth vehicle transport experience. However, many people make common mistakes that can lead to confusion or disputes later on. One frequent error is leaving the carrier name blank. This section is essential as it identifies who will be responsible for transporting the vehicle. Without this information, the broker may face challenges in coordinating the transport.

Another common mistake is not providing complete contact information for both the consignor and consignee. Missing details, such as the home phone number or work phone number, can delay communication and cause unnecessary complications. Ensure all fields are filled out thoroughly to facilitate efficient communication throughout the transport process.

Many individuals also overlook the importance of accurately recording the vehicle's mileage. This number is critical for assessing the vehicle's condition and any potential wear and tear. Failing to note the mileage can lead to misunderstandings regarding the vehicle's state before and after transport.

When it comes to assessing the vehicle's condition, vague descriptions can be problematic. Some people may use general terms like "good" or "bad" instead of utilizing the specific codes provided in the form. Each code represents a different type of damage, and using these codes helps ensure that everyone has a clear understanding of the vehicle's condition.

Additionally, people sometimes forget to include notes about the vehicle's condition in the designated sections for origin and destination. These notes can provide valuable context that may help clarify any issues that arise later. Including specific observations can help protect both the customer and the transporter.

Another frequent oversight is failing to sign the form in all required places. The signatures of both the customer and the driver are necessary to acknowledge agreement on the vehicle's condition. Missing a signature can lead to disputes about whether the vehicle was received in good condition.

Some individuals neglect to read the terms and conditions on the back of the form, which can lead to misunderstandings about responsibilities and liabilities. Familiarizing oneself with these terms is essential to avoid surprises later on.

Another common mistake involves not documenting any pre-existing damage. If there are scratches or dents, these should be noted on the form. Failing to document such issues can result in disputes regarding whether damage occurred during transport.

People may also forget to keep a copy of the completed Vehicle Inspection Sheet for their records. Having a personal copy can be invaluable if questions arise about the vehicle's condition or if a claim needs to be filed later on.

Lastly, many individuals do not report any undocumented damage within the specified timeframe. If damage occurs during transport, it is crucial to notify the broker within 24 hours to ensure that claims can be processed effectively. Missing this window can jeopardize the chance of recovering any costs associated with the damage.

Documents used along the form

The Vehicle Inspection Sheet is an important document in the vehicle transport process. It ensures that all parties involved are aware of the vehicle's condition before and after transport. Several other forms and documents are often used alongside this sheet to streamline the transportation process and protect the interests of everyone involved. Below is a list of common forms and documents associated with vehicle transport.

Bill of Lading: This is a legal document between the shipper and the transporter that outlines the details of the vehicle being transported, including its condition and any special instructions.
Transport Agreement: This document outlines the terms and conditions agreed upon by the customer and the broker or transporter, including responsibilities and liabilities.
Power of Attorney: This form allows the broker to act on behalf of the vehicle owner for the purposes of transport and any related transactions.
Insurance Certificate: This document provides proof of insurance coverage for the vehicle during transport, protecting against potential damages or losses.
Pre-Transport Checklist: This checklist is used to ensure that all necessary steps have been taken to prepare the vehicle for transport, including maintenance and safety checks.
Damage Report: This form is completed if any damage is noted during the inspection process. It documents the specifics of the damage for claims purposes.
Customer Acknowledgment Form: This form confirms that the customer understands the terms of the transport and acknowledges receipt of the vehicle in its current condition.
Delivery Receipt: This document is signed upon delivery of the vehicle, confirming that the customer has received the vehicle and noting any damages if applicable.
Vehicle Condition Report: Similar to the inspection sheet, this report provides a detailed account of the vehicle’s condition before and after transport, including photographs if necessary.
Release of Liability: This document releases the broker and transporter from liability for any damages that may occur during transport, provided they are not due to negligence.

These forms and documents work together to ensure a smooth vehicle transport experience. They provide clarity and protection for both the customer and the transporter, helping to minimize misunderstandings and disputes. Properly completing and understanding these documents is crucial for a successful transport process.

Similar forms

Bill of Lading: Similar to the Vehicle Inspection Sheet, a bill of lading outlines the details of the vehicle being transported, including the condition and any special instructions. It serves as a receipt for the shipper and is crucial for tracking the shipment.
Delivery Receipt: This document confirms that the vehicle has been delivered to the consignee. It often includes a section for the consignee to note the condition of the vehicle upon delivery, much like the inspection sheet.
Inspection Report: An inspection report details the condition of a vehicle before and after transport. It lists any existing damage, similar to how the Vehicle Inspection Sheet assesses the vehicle's condition.
Transport Agreement: This document outlines the terms and conditions of the transport service, including liabilities and responsibilities, paralleling the terms found on the Vehicle Inspection Sheet.
Freight Invoice: A freight invoice details the charges associated with the transportation of the vehicle. It includes information about the vehicle and the transport process, akin to the Vehicle Inspection Sheet's order details.
Service Order: A service order provides instructions for the transportation of a vehicle, including pickup and delivery details, much like the Vehicle Inspection Sheet's origin and destination sections.
Condition Report: This document captures the state of the vehicle at various points in time, similar to the Vehicle Inspection Sheet’s assessment of the vehicle's condition before transport.
Authorization Form: An authorization form grants permission for the broker to act on behalf of the vehicle owner, akin to the consent given on the Vehicle Inspection Sheet for transport arrangements.
Claim Form: A claim form is used to report damages or issues that arise during transport. It often references the initial condition noted in the Vehicle Inspection Sheet.
Shipping Label: A shipping label includes essential information about the vehicle and its destination, similar to the details provided in the Vehicle Inspection Sheet.

Dos and Don'ts

When filling out the Vehicle Inspection Sheet form, it is important to follow certain guidelines to ensure accuracy and completeness. Here are five things you should and shouldn't do:

Do fill in all required fields completely, including the origin and destination information.
Do inspect the vehicle thoroughly before signing, noting any existing damage.
Do keep a copy of the completed form for your records.
Don't leave any fields blank; incomplete forms may cause delays in processing.
Don't ignore the terms and conditions; read them carefully before signing.

Misconceptions

There are several misconceptions about the Vehicle Inspection Sheet form that can lead to confusion. Here are four common misunderstandings:

Misconception 1: The form guarantees that the vehicle will be transported without any damage.

While the form documents the condition of the vehicle before transport, it does not guarantee that no damage will occur. The transporter is only responsible for damage directly caused by their actions.

Misconception 2: Signing the form means you accept all terms without any questions.

Signing the form indicates that you have read and understood the terms, but it does not mean you cannot ask questions or seek clarification before signing.

Misconception 3: The broker is responsible for any damage that occurs during transport.

The broker arranges for transportation but is not liable for damages that occur while the vehicle is in the transporter’s possession. The transporter is the one held accountable for such issues.

Misconception 4: You cannot report any damage after signing the form.

You can report undocumented damage within 24 hours of delivery, even if you signed the form. It's important to inspect the vehicle thoroughly and document any issues promptly.

Key takeaways

When filling out and using the Vehicle Inspection Sheet form, it is important to follow certain guidelines to ensure a smooth process. Here are some key takeaways:

Complete All Sections: Fill in all required information, including details about the vehicle, consignor, and consignee. Missing information can lead to delays.
Inspect the Vehicle Thoroughly: Before signing, conduct a comprehensive inspection of the vehicle. Check for any damage or issues that may need to be noted.
Document Damage: If you notice any damage, make sure to document it on the form. This will protect you in case of disputes later.
Understand Your Responsibilities: As the customer, you must ensure the vehicle is roadworthy and properly serviced before transport.
Review Terms and Conditions: Familiarize yourself with the terms and conditions outlined on the form, as they dictate the responsibilities of both the broker and the transporter.
Keep Copies: Retain copies of the completed form for your records. This can be helpful for future reference or in case of any issues.
Timely Reporting: If any undocumented damage occurs during transport, report it to the office within 24 hours of delivery.
Sign Carefully: Signing the inspection report without noting any damage indicates that you accept the vehicle in good condition. Be cautious when signing.
Know Your Rights: Understand that you may have rights to claim damages if they occur during transport, but claims must be made within specific time frames.

By following these guidelines, you can help ensure a successful vehicle transport experience. Being thorough and attentive to detail will benefit all parties involved.