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Blank Texas Workforce Commission Report Form

The Texas Workforce Commission Report form is a crucial document for employers in Texas. It serves to determine liability under the Texas Unemployment Compensation Act and must be completed by every employing unit. This form can be filled out online at the Texas Workforce Commission's website or mailed to their office in Austin.

Outline

The Texas Workforce Commission (TWC) Report form plays a crucial role for employers operating in Texas. This report is mandatory for every employing unit and serves to establish liability under the Texas Unemployment Compensation Act. It requires various details about the business, including the account number assigned by TWC, the Federal Employer ID Number, and the type of ownership, such as corporation or sole proprietorship. Employers must provide their mailing address, business address, and contact information, ensuring that the TWC can easily reach them. The form also delves into employment specifics, asking for dates related to when employment began and when wages were first paid. For those involved in domestic or household employment, additional information is required. Furthermore, if a business has been acquired from another entity, the form necessitates details about the previous owner and the nature of the acquisition. Importantly, non-liable employers have the option to voluntarily elect to pay state unemployment tax, committing to a minimum two-year period. Completing this form accurately is essential, as it helps determine the employer's responsibilities under state law, ensuring compliance and support for both the business and its employees.

Sample - Texas Workforce Commission Report Form

Mail To:

Cashier - Texas Workforce Commission

P.O. Box 149037

Austin, TX 78714-9037

This form can be completed online at

www.texasworkforce.org

STATUS REPORT

This report is required of every employing unit, and will be used to determine liability under the Texas Unemployment Compensation Act.

If you have employment in Texas on a farm or ranch, please complete Form c-1fr, available online.

Identification Section

1. Account Number assigned by TWC (if any)

2. Federal Employer ID Number

3. Type of ownership (check one)

corporation/pa/pc

limited partnership

4. Name

partnership

estate

individual (sole proprietor/domestic)

trust

5. Mailing address

limited liability company

other (specify)

6. City

7. County

8. State

8(a). Zip code

9. Phone Number

(

)

10.

Business address where records or payrolls are kept:

(if different from above)

Address

City

State

Zip

Phone Number ( )

11.

Owner(s) or officer(s) [attach additional sheet if necessary]

Name

Social Security No.

Title

Residence Address, City, State, Zip

12.

Business locations in Texas [attach additional

sheet if necessary]

Trade name

Street Address, City, Zip

Kind of business

No. of employees

13.

If your business is a chartered legal

entity, enter:

Charter number

State of Charter

Date of Charter

Registered agent's name

Registered agent's address

Original legal entity name, if name has changed

Employment section

14.

Enter the date you first had employment in Texas (do not use future date):

Month

Day

Year

15.

Enter the date you first paid wages to an employee in Texas (do not use future date):

16.

If your account has been inactive:

Enter the date you resumed employment in Texas:

Enter the date you resumed paying wages in Texas:

17.

Enter the ending date of the first quarter you paid gross wages of $1,500.00 or more:

18.

Enter the Saturday date of the 20th week that individuals were employed in Texas.

(All weeks should be in the same calendar year. Count a week if anyone performed any service for any portion of any day.

The services do not have to be performed on the same day of the week, in consecutive weeks or by the same employee. If

you do not reach 20 weeks of employment in the first calendar year of operation, begin again with the second calendar year

and count until you reach 20 weeks in that year.) Do not use future dates

19.

If you hold an exemption from Federal Income Taxes under Internal Revenue Code Section 501(c)(3), attach a copy of your

Exemption Letter. Also, enter the ending date of the 20th week of the calendar year in which 4 or more persons were

employed in Texas:

20.

Enter the year(s) your organization was liable for taxes under the Federal Unemployment Tax Act:

(begin with most recent year)

(year)

21. Does this employer employ any U.S. citizens outside of the U.S.?

Yes

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Domestic - Household Employment Section

Complete 22 only if you have domestic or household employees (includes maids, cooks, chauffeurs, gardeners, etc.)

22. Enter the ending date of the first calendar quarter in which you paid gross wages of $1,000 or more to employees	Month	Day	Year
performing domestic service:
Nature of Activity Section

23.Describe fully the nature of activity in Texas, and list the principal products or services in order of importance:

_________________________________________________________________________________________________________________________________

24.If the business in Texas was acquired from another legal entity, you must complete items 24-26. If a partial acquisition occurred, the predecessor/successor may jointly submit information regarding a partial transfer of experience.


a)	Previous owner’s TWC Account Number (if known)				______________________________________________________________________________
b)	Date of acquisition		_________________________________________________________________________________________________________
c)	Name of previous owner(s)			_________________________________________________________________________________________________
d)	Address	________________________________________________________________________________________________________________

e) City

_______________________

What portion of business was acquired? (check one)

State	__________________________		Zip		_________________________________
all	part (specify)

25.On the date of the acquisition, was the previous owner(s), or any partner(s), officer(s), shareholder(s), other owner(s) or a person related by blood or marriage to any of these individuals, holding a legal or equitable interest in the predecessor business, also an owner, partner, officer, shareholder, or other owner of a legal or

equitable interest in the successor business?

Yes

If “Yes”, check all that apply:

same owner, officer, partner, or shareholder

sole proprietor incorporating

same parent company

other (describe below)

_________________________________________________

If “No,” on the date of the acquisition, did the previous owner(s), partner(s), officer(s), shareholder(s), other owner(s) or a person related by blood or marriage to any of these individuals, holding a legal or equitable interest in the predecessor business, hold an option to purchase such an interest in the successor business?

yes

26.After the acquisition, did the predecessor continue to:

•Own or manage the organization that conducts the organization, trade or business?

•Own or manage the assets necessary to conduct the organization, trade or business?

•Control through security or lease arrangement the assets necessary to conduct the organization, trade or business?

•Direct the internal affairs or conduct of the organization, trade or business?

Yes

If “Yes” to any of above, describe:

_____________________________________________________________________________________________

Voluntary Election Section

27.A non-liable employer may elect to pay state unemployment tax voluntarily. If an employer elects to do so, the employer is obliged to pay taxes for a minimum of two calendar years, beginning with January 1 of the first year of the election. The employer may withdraw the election by written request, at the end of the 2-year period, if not yet liable under the Texas Unemployment Compensation Act. To elect this option, complete the following:

Yes, effective Jan. 1,			I wish to cover all employees (except those performing service(s) which are specifically exempt in the Texas Unemployment
Compensation Act).

			Signature Section

I hereby certify that the preceding information is true and correct, and that I am authorized to execute this Status Report on behalf of the employing unit named herein. (this report must be signed by the owner, officer, partner or individual with a valid Written Authorization on file with the Texas Workforce Commission)

Date of signature:

Month ___ Day	___ Year ___	Sign here ________________________________________		Title	_______________
Month ___ Day	___ Year ___	Sign here ________________________________________

Driver's license number	__________________ State	__________ E-mail address	______________________________________________

Individuals may receive, review and correct information that TWC collects about the individual by emailing to [email protected] or writing to: TWC Open

Records, 101 E. 15th St., Rm. 266, Austin, TX 78778-0001.

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Click for PDF

Form Information

Fact Name	Description
Mailing Address	The form must be mailed to Cashier - Texas Workforce Commission, P.O. Box 149037, Austin, TX 78714-9037.
Online Submission	This report can be completed online at www.texasworkforce.org.
Employer Requirement	Every employing unit is required to submit this report to determine liability under the Texas Unemployment Compensation Act.
Identification Section	The form includes an identification section for details such as account number, Federal Employer ID Number, and type of ownership.
Employment Dates	Employers must provide specific employment dates, including the date they first had employment in Texas and when they first paid wages.
Voluntary Election	A non-liable employer may elect to pay state unemployment tax voluntarily for a minimum of two calendar years.

Detailed Guide for Filling Out Texas Workforce Commission Report

Completing the Texas Workforce Commission Report form is an essential step for every employing unit in Texas. After filling out the form, it must be submitted to the Texas Workforce Commission to ensure compliance with state regulations. Below are the steps to guide you through the process of filling out the form accurately.

Obtain the Texas Workforce Commission Report form from the Texas Workforce Commission website or a physical location.
Fill in the Identification Section:
- Enter your account number assigned by TWC, if applicable.
- Input your Federal Employer ID Number.
- Check the appropriate box for your type of ownership (corporation, partnership, individual, etc.).
- Provide your business name.
- Enter your mailing address, including city, county, state, and zip code.
- List your phone number.
- If different, provide the business address where records or payrolls are kept.
- List the owner(s) or officer(s) with their names, Social Security numbers, titles, and residence addresses.
- Detail business locations in Texas, including trade name, street address, type of business, and number of employees.
- If applicable, enter information regarding your chartered legal entity.
Complete the Employment Section:
- Enter the date you first had employment in Texas.
- Provide the date you first paid wages to an employee in Texas.
- If your account has been inactive, enter the dates you resumed employment and paying wages.
- Input the ending date of the first quarter in which you paid gross wages of $1,500 or more.
- Enter the Saturday date of the 20th week that individuals were employed in Texas.
- If applicable, attach a copy of your Exemption Letter and enter the ending date of the 20th week of the calendar year in which 4 or more persons were employed in Texas.
- List the years your organization was liable for taxes under the Federal Unemployment Tax Act.
- Indicate whether you employ any U.S. citizens outside of the U.S.
If applicable, complete the Domestic - Household Employment Section:
- Enter the ending date of the first calendar quarter in which you paid gross wages of $1,000 or more to domestic employees.
Provide details in the Nature of Activity Section:
- Describe the nature of your business activity in Texas and list the principal products or services.
- If your business was acquired from another entity, complete the required items regarding the previous owner.
- Indicate whether the previous owner or related individuals hold any interest in the successor business.
- Describe any ongoing management or ownership by the predecessor after the acquisition.
If applicable, complete the Voluntary Election Section to elect to pay state unemployment tax voluntarily.
In the Signature Section, certify that the information provided is true and correct. Sign and date the form, including your title, driver's license number, state, and email address.
Mail the completed form to the Texas Workforce Commission at the address provided: Cashier - Texas Workforce Commission, P.O. Box 149037, Austin, TX 78714-9037.

Obtain Answers on Texas Workforce Commission Report

What is the purpose of the Texas Workforce Commission Report form?
The Texas Workforce Commission Report form is a necessary document for all employing units in Texas. It is primarily used to determine an employer's liability under the Texas Unemployment Compensation Act. By completing this report, employers provide essential information about their business operations, employment history, and compliance with state regulations.
Who is required to complete this report?
Every employing unit in Texas must complete the Texas Workforce Commission Report form. This includes various types of ownership structures, such as corporations, partnerships, sole proprietorships, and limited liability companies. If your business involves employment on a farm or ranch, you will need to complete a different form, specifically Form C-1FR.
How do I submit the Texas Workforce Commission Report form?
You can complete the Texas Workforce Commission Report form online at the Texas Workforce Commission's website, www.texasworkforce.org. If you prefer to submit a paper form, you can mail it to:
- Cashier
- Texas Workforce Commission
- P.O. Box 149037
- Austin, TX 78714-9037
Ensure that all required sections are filled out accurately to avoid any delays in processing.
What information is needed to complete the report?
The report requires various pieces of information, including:
- Your Texas Workforce Commission account number (if applicable)
- Your Federal Employer ID Number
- Type of ownership of your business
- Contact information, including mailing and business addresses
- Details about your employees and employment history in Texas
It is important to provide accurate and complete information, as this will be used to assess your liability for unemployment taxes and ensure compliance with state laws.

Common mistakes

Filling out the Texas Workforce Commission Report form can be straightforward, but there are common mistakes that can lead to delays or complications. One frequent error occurs when individuals fail to provide their Account Number assigned by the TWC. This number is crucial for the TWC to process the report accurately. Without it, the report may be considered incomplete.

Another common mistake is using future dates in the employment section. For instance, when reporting the date of first employment or the date wages were first paid, it is essential to use only past dates. Future dates can result in the rejection of the report, requiring resubmission and causing unnecessary delays.

Inaccurate or incomplete contact information is also a significant issue. Individuals often overlook the importance of providing a valid mailing address, phone number, and email address. This information is vital for the TWC to communicate effectively regarding any questions or issues that may arise.

Many people neglect to attach necessary documentation, particularly when claiming exemptions under the Internal Revenue Code. For example, if an employer holds an exemption from Federal Income Taxes, they must attach a copy of the Exemption Letter. Failing to do so can result in the processing of the report being halted.

Another mistake is not specifying the type of ownership correctly. The form requires individuals to check the appropriate box, such as corporation, partnership, or sole proprietor. Misclassification can lead to confusion regarding tax liabilities and responsibilities.

Some individuals also forget to report all business locations in Texas. If there are multiple locations, it's essential to provide details for each one. Incomplete information can lead to misunderstandings about the business's operations and its tax obligations.

Additionally, failing to provide a complete description of the nature of the business activity can hinder the TWC's understanding of the employer's operations. A detailed description helps the TWC determine appropriate classifications and compliance requirements.

Lastly, some individuals do not ensure that the report is signed by an authorized person. The signature section must be completed correctly, including the title and date. An unsigned report or one signed by an unauthorized individual can lead to delays in processing.

Documents used along the form

The Texas Workforce Commission Report form is a crucial document for employers in Texas, helping to determine their liability under the Texas Unemployment Compensation Act. However, it is often accompanied by several other forms and documents that provide additional information or fulfill specific requirements. Below is a list of these commonly used documents, each with a brief description.

Form C-1FR: This form is specifically for employers engaged in agricultural activities. It provides necessary details about employment on farms or ranches in Texas.
Form C-3: This is the Texas Unemployment Compensation Tax Report. Employers use it to report wages paid to employees and calculate their unemployment tax liability.
Form C-4: Employers file this form to apply for a refund of overpaid unemployment taxes. It includes details about the overpayment and the reason for the request.
Form C-5: This form is used to report any changes in business ownership or structure. It helps the Texas Workforce Commission update their records accordingly.
Form C-6: This document is for employers who wish to voluntarily elect to pay unemployment taxes, even if they are not required to do so. It outlines the terms of the election.
IRS Form 941: This federal form is used to report income taxes, Social Security tax, and Medicare tax withheld from employee wages. It is essential for compliance with federal tax obligations.
Texas Sales and Use Tax Permit: If a business sells taxable goods or services, it must obtain this permit from the Texas Comptroller of Public Accounts. It ensures compliance with state sales tax laws.
Employee Handbook: While not a formal document submitted to the state, having an employee handbook is vital. It outlines workplace policies, employee rights, and expectations, helping to mitigate legal risks.
Form 1099: This form is used to report payments made to independent contractors. It is essential for tax reporting and compliance for businesses that hire non-employees.

Each of these documents plays a significant role in ensuring compliance with both state and federal regulations. Properly managing these forms can help businesses navigate the complexities of employment law and maintain a good standing with regulatory agencies.

Similar forms

The Texas Workforce Commission Report form shares similarities with several other documents used in employment and tax reporting. Here are seven documents that have comparable purposes or structures:

IRS Form 941: This form is used to report income taxes, Social Security tax, and Medicare tax withheld from employee's paychecks. Like the TWC Report, it requires information about the employer and the number of employees.
Texas Comptroller's Franchise Tax Report: This report is filed by businesses to report their revenue and determine their franchise tax liability. Both documents require detailed business information and financial data.
W-2 Form: Employers use this form to report annual wages and taxes withheld for each employee. Similar to the TWC Report, it includes identification details about the employer and employee.
Texas Unemployment Compensation Application: This application is filed by employers to establish their unemployment compensation account. It contains similar identification and employment information as the TWC Report.
IRS Form 940: This form is used to report annual Federal Unemployment Tax Act (FUTA) taxes. It shares the requirement for employer identification and employment history, akin to the TWC Report.
Texas Employer's Quarterly Report: This report is required for employers to report wages paid to employees and taxes owed. It mirrors the TWC Report in its focus on employment and wage details.
Form 1099-MISC: This form is used to report payments made to independent contractors. While it serves a different purpose, it still requires detailed information about the payer and the recipient, similar to the TWC Report.

Dos and Don'ts

When filling out the Texas Workforce Commission Report form, it's essential to get it right. Here are some important dos and don’ts to keep in mind:

Do ensure all information is accurate and complete. Double-check your entries.
Do use the correct account and federal employer ID numbers. These are crucial for proper identification.
Do submit the form on time to avoid penalties. Late submissions can lead to complications.
Do include any necessary attachments, such as exemption letters or additional sheets for detailed information.
Don’t use future dates. Only provide dates that have already occurred.
Don’t leave any required fields blank. If something doesn’t apply, write "N/A" instead of skipping it.

Following these guidelines will help ensure a smoother filing process. Good luck!

Misconceptions

The Texas Workforce Commission Report form is essential for employers in Texas, but several misconceptions exist regarding its purpose and requirements. Understanding these misconceptions can help ensure compliance and proper submission of the form.

Misconception 1: The report is optional for all employers.

This is incorrect. Every employing unit in Texas is required to complete this report to determine liability under the Texas Unemployment Compensation Act.

Misconception 2: The form can only be submitted via mail.

While mailing is one option, the form can also be completed online at www.texasworkforce.org, providing flexibility for employers.

Misconception 3: Only large businesses need to fill out this report.

This is a common misunderstanding. All businesses, regardless of size, must submit the report if they have employees in Texas.

Misconception 4: The information required is minimal and easy to provide.

In reality, the report requires detailed information, including account numbers, ownership type, and employment history. Employers must be prepared to provide comprehensive data.

Misconception 5: Once submitted, the report does not need to be updated.

Employers must update the report as necessary, especially if there are changes in business structure or employment status. Failure to do so may lead to compliance issues.

Key takeaways

Every employing unit in Texas must complete the Texas Workforce Commission (TWC) Report form to determine their liability under the Texas Unemployment Compensation Act.
The form can be filled out online at www.texasworkforce.org, making it more accessible for users.
Accurate identification information is crucial. This includes your TWC account number, Federal Employer ID Number, and type of ownership.
Provide a complete mailing address and business address where records or payrolls are maintained, if different from the mailing address.
Be sure to list all owners or officers of the business. If necessary, attach an additional sheet for more names.
Document your business's employment history in Texas, including the dates you first had employment and paid wages.
If your business has domestic employees, fill out the specific section related to domestic or household employment.
Finally, ensure that the report is signed by an authorized individual, such as the owner or an officer, to validate the information provided.