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The Texas VTR-346 form serves as a vital document for anyone involved in the transfer of vehicle ownership within the state. This form is designed to notify the Texas Department of Transportation (TxDOT) about the sale or transfer of a motor vehicle, ensuring that all parties involved are recognized and protected under state law. It is essential for sellers to provide complete and accurate information, particularly regarding the buyer’s name and address, as this establishes the buyer as the presumed owner. The form includes sections for seller and buyer information, vehicle details, and a declaration confirming the transfer. By submitting this form, sellers can mark the vehicle records to reflect the change in ownership, although the vehicle will remain in the seller's name until a new Texas Certificate of Title is issued to the buyer. It's important to note that any inaccuracies or omissions can lead to the form being returned, causing delays in processing. Therefore, careful attention to detail is crucial. In addition to facilitating the transfer process, the form also serves as a legal document, carrying implications for both civil and criminal liability if misrepresented. As such, understanding the significance and requirements of the VTR-346 form is essential for a smooth transaction and compliance with Texas law.

Sample - Texas Vtr 346 Form

Texas Motor Vehicle Transfer Notification

Information and Instructions

•Submit this form within 30 days of the vehicle's date of transfer to help protect yourself from liability for criminal or civil acts involving the vehicle and the person(s) or entity taking ownership. However, the department will still notate your record if submitted after the 30 days.

•Submission of this form does not transfer ownership. The person(s) or entity taking ownership must file a title application with the appropriate entity (in Texas, the county tax assessor-collector’s office) in order to record themselves as the owner and receive a title in their name. Until a new title is issued, the Texas title record will reflect the name of the existing owner(s).

•When you submit this form, the motor vehicle record will be marked to show the vehicle has been transferred. Required fields are marked with an asterisk (*). Submission of this form without the required information may prevent the motor vehicle record from being marked and result in the form being returned.

•You may submit a Vehicle Transfer Notification online at https://www.TxDMV.gov/VTN to expedite processing.

Please do not submit a Vehicle Transfer Notification both online and by mail.

•Mail completed form to: TxDMV Vehicle Titles and Registration Division, PO Box 26417, Austin, TX 78755-0417

Vehicle Information

Vehicle Identification Number*

Year*

Make*

Body Style

Model

Title/Document Number

Texas License Plate Number*

 

 

Transfer Information

Date of Transfer (month, day, and year)*

For Cars (6,000 lbs. or less) or Light Trucks (10,000 lbs. or less)

 

Did you keep your plates? ☐ Yes ☐ No

Transferor Information – Person(s) or entity transferring (by sale, gift, donation, etc.) the vehicle

First Name (or Entity Name) as shown on the Texas title*

Middle Name (if any)*

Last Name*

Suffix (if any)*

 

 

 

 

Address*

City*

State*

Zip*

 

 

 

 

Country (if applicable)*

Phone Number*

Email

 

 

 

 

 

New Owner Information – Person(s) or entity to whom the vehicle was transferred

First Name (or Entity Name)*

Middle Name

Last Name*

Suffix (if any)

 

 

 

 

Additional First Name (if applicable)

Middle Name

Last Name

Suffix (if any)

 

 

 

 

Address*

City*

State*

Zip*

 

 

 

 

Country (if applicable)*

Phone Number*

Email

 

 

 

 

 

Certification – State law makes falsifying information a third degree felony

I, the above listed transferor, am notifying the Texas Department of Motor Vehicles that I have transferred the above vehicle, which was legally owned by me and had a Texas title issued in my name. I understand the department will notate the transfer on the vehicle record, and under Texas law, the vehicle will remain in my name until the new owner(s) transfers the title into their name.

Signature of Transferor*

 

Printed Name (Same as Signature)*

 

Date*

VTR-346 Rev 09/23

Form available online at www.TxDMV.gov

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Form Information

Fact Name Details
Purpose The VTR-346 form is used to notify the Texas Department of Transportation about the transfer of a motor vehicle from the seller to the buyer.
Legal Requirement Under Texas law, specifically Transportation Code §520.023, this form is essential for documenting the transfer of ownership of a vehicle.
Processing Time After submission, the processing of the form takes approximately two weeks before the transfer is officially recorded.
Consequences of Falsification Providing false information on the form can lead to severe penalties, including imprisonment and fines, as outlined in Transportation Code §501.155.
Record Keeping Sellers are advised to keep a copy of the completed VTR-346 form for their records to ensure proof of the transfer.

Detailed Guide for Filling Out Texas Vtr 346

After completing the Texas VTR-346 form, it must be submitted to the Texas Department of Transportation for processing. Ensure that all required information is accurate and legible. Retain a copy of the form for your records, as it may be needed for future reference.

  1. Begin by filling in the Seller Information. Provide the last name, first name, and initial of the seller(s) or transferor(s). Include the current address, city, state, and ZIP code.
  2. Next, move to the Vehicle Information section. Enter the title or document number, vehicle make, plate number, vehicle identification number (VIN), year, model, and body style.
  3. In the Buyer/Transfer Information section, write the name of the buyer or transferee. If the buyer's information is unknown, write "unknown" in the applicable space. Include the date the vehicle was delivered to the buyer, as well as their current address, city, state, and ZIP code.
  4. Read the statement regarding the transfer of vehicle ownership carefully. Acknowledge that the motor vehicle record will remain in the seller's name until a new title is issued.
  5. Sign and date the form in the designated area. The date must be formatted as mm/dd/yyyy.
  6. Mail the completed form to the Texas Department of Transportation, Vehicle Titles and Registration Division, Austin, TX 78779-0001.

Obtain Answers on Texas Vtr 346

  1. What is the Texas VTR-346 form?

    The Texas VTR-346 form is a Vehicle Transfer Notification form. It is used to inform the Texas Department of Transportation (TxDOT) about the transfer of ownership of a vehicle. This form is essential for documenting the sale or transfer of a vehicle to ensure that the buyer is recognized as the new owner.

  2. Who needs to fill out the VTR-346 form?

    The seller or transferor of the vehicle must complete the VTR-346 form. This includes providing accurate details about both the seller and the buyer, as well as information about the vehicle being transferred.

  3. What information is required on the form?

    When filling out the VTR-346 form, you need to provide:

    • Your name and address as the seller.
    • The buyer's name and address.
    • Details about the vehicle, including the title/document number, make, model, year, body style, and vehicle identification number (VIN).
    • The date the vehicle was delivered to the buyer.
  4. How should I submit the VTR-346 form?

    Once you have completed the VTR-346 form, you should mail it to the Texas Department of Transportation, Vehicle Titles and Registration Division, at the address provided on the form. Make sure to keep a copy for your records.

  5. What happens after I submit the form?

    After the Texas Department of Transportation receives your completed VTR-346 form, processing typically takes about two weeks. The department will update its records to reflect the transfer of ownership.

  6. What if the form is incomplete or incorrect?

    If the VTR-346 form is incomplete or contains errors, TxDOT may return it for corrections. Common issues include missing information such as the buyer's name or vehicle identification number. Ensure all required fields are filled out accurately to avoid delays.

  7. What are the consequences of falsifying information on the form?

    Providing false information on the VTR-346 form is a serious offense. Under Texas law, it is considered a third-degree felony, which could result in imprisonment for up to ten years and fines reaching $10,000.

  8. How can I obtain more information about the VTR-346 form?

    If you have questions or need assistance regarding the VTR-346 form, you can contact the TxDOT Vehicle Titles and Registration Division at (512) 465-7611. They can provide guidance and help resolve any issues you may encounter.

Common mistakes

Filling out the Texas VTR-346 form can seem straightforward, but many people make common mistakes that can delay the transfer process. Understanding these pitfalls can help ensure a smoother experience.

One frequent error is providing incomplete information. Each section of the form requires specific details, including the names and addresses of both the seller and buyer. Omitting any of this information can lead to the form being returned. It’s essential to double-check that every field is filled out completely before submission.

Another mistake is failing to legibly print or type the information. If the handwriting is unclear, the Texas Department of Transportation may not be able to read it. This can cause delays or even rejection of the form. Always take the time to ensure that your writing is neat and easy to read.

People often forget to include the date of delivery to the buyer. This date is crucial for the transfer record. Without it, the form may be considered incomplete. Make sure to add this detail to avoid unnecessary complications.

Some individuals neglect to keep a copy of the completed form for their records. This can be a problem if there are any discrepancies later on. Having a copy allows you to reference what was submitted if needed.

Another common oversight is not signing the form. The signature of the seller is mandatory, and without it, the form will not be processed. Always remember to sign and date the form before sending it off.

Many people also miss the requirement to provide the vehicle identification number (VIN). This number is unique to each vehicle and is crucial for identification purposes. Ensure that this is accurately filled out to avoid confusion.

Not including the title/document number is another frequent mistake. This number is essential for tracking the vehicle's history and ownership. Double-check that this information is present and correct.

Some individuals may assume that if they do not know a particular piece of information, they can leave it blank. However, it is important to write “unknown” in the applicable space rather than leaving it empty. This indicates that you have acknowledged the missing information.

Lastly, many forget to check the vehicle make and model. Providing incorrect details can lead to confusion and delays in processing. Always verify that the information matches what is on the vehicle’s title or registration.

By being aware of these common mistakes, you can help ensure that your Texas VTR-346 form is completed correctly. Taking the time to review your submission can save you from potential headaches down the road.

Documents used along the form

When transferring ownership of a vehicle in Texas, the VTR-346 form is a crucial document. However, several other forms and documents often accompany it to ensure a smooth and compliant transaction. Understanding these additional documents can help sellers and buyers navigate the vehicle transfer process more effectively.

  • Texas Certificate of Title: This document proves ownership of the vehicle. It must be signed over to the buyer by the seller to complete the transfer of ownership.
  • Application for Texas Title (Form 130-U): This form is used to apply for a new title after a vehicle transfer. It includes details about the vehicle and the new owner.
  • Bill of Sale: While not required, a bill of sale serves as a receipt for the transaction. It outlines the sale details, including the purchase price and the names of both the buyer and seller.
  • Vehicle Registration Application (Form VTR-101): This form is needed to register the vehicle in the new owner's name. It includes information about the vehicle and the owner.
  • Odometer Disclosure Statement: Required for vehicles under ten years old, this statement verifies the mileage at the time of sale. It helps prevent odometer fraud.
  • Insurance Verification: Proof of insurance is often required before the vehicle can be registered. This document ensures that the new owner has the necessary coverage.
  • Power of Attorney: If the seller cannot be present to sign the necessary documents, a power of attorney allows someone else to act on their behalf during the transaction.
  • Form VTR-130: This form is used for the transfer of a vehicle that is being sold as a gift or to a family member, which may have different tax implications.

By familiarizing yourself with these additional forms and documents, you can facilitate a more efficient vehicle transfer process. Each document plays a vital role in ensuring that the transfer is legally recognized and that both parties are protected throughout the transaction.

Similar forms

The Texas VTR-346 form serves as a vehicle transfer notification, but it shares similarities with several other important documents related to vehicle ownership and transfer. Below are four documents that have comparable functions or purposes:

  • Texas Certificate of Title: This document officially establishes ownership of a vehicle. Like the VTR-346, it includes essential information about the seller and buyer, as well as vehicle details. Both documents are critical in the transfer process to ensure that ownership is accurately recorded.
  • Bill of Sale: A bill of sale is a legal document that records the sale of a vehicle. It contains information about the buyer, seller, and vehicle specifics. Similar to the VTR-346, it serves as proof of the transaction and can be used to protect both parties in case of disputes.
  • Vehicle Registration Application: This application is submitted to register a vehicle with the state. It requires details about the vehicle and its owner. Much like the VTR-346, it is essential for establishing legal ownership and ensuring that the vehicle is recognized by the state authorities.
  • Notice of Transfer: This document notifies the relevant authorities about the transfer of a vehicle from one owner to another. It parallels the VTR-346 in that it aims to update the official records and prevent potential liability issues for the previous owner.

Dos and Don'ts

When completing the Texas VTR-346 form, certain practices can help ensure a smooth process. Here are some important dos and don'ts:

  • Do legibly print or type all information to avoid processing delays.
  • Do keep a copy of the completed form for your records.
  • Do provide complete information, especially the buyer's name and address.
  • Do ensure that the vehicle identification number (V.I.N.) is accurate.
  • Don't leave any required fields blank; if information is unknown, write “unknown.”
  • Don't submit the form without signing it; an unsigned form will be rejected.
  • Don't provide false information, as this can lead to serious legal consequences.

Following these guidelines can help facilitate the transfer process and minimize the risk of complications. Always review the form before submission to ensure accuracy and completeness.

Misconceptions

There are several misconceptions regarding the Texas VTR-346 form, which can lead to confusion for individuals involved in vehicle transfers. Below are six common misconceptions, along with clarifications for each.

  • The form is optional for vehicle transfers. Many believe that submitting the VTR-346 form is not necessary. In reality, it is required under Texas law to notify the Department of Transportation about the transfer of ownership.
  • Only the buyer needs to fill out the form. Some individuals think that only the buyer's information is needed. However, both the seller and buyer must provide complete information on the form for it to be valid.
  • Incomplete forms will still be processed. There is a misconception that the department will process forms even if they are incomplete. In fact, any missing information can result in the form being returned, delaying the transfer.
  • The seller is no longer liable after the form is submitted. Some sellers believe that submitting the VTR-346 absolves them of all liability. This is not true; the seller remains responsible until the new title is issued in the buyer's name.
  • Falsifying information is a minor issue. There is a belief that providing false information on the form is not a serious matter. In reality, it is considered a third-degree felony in Texas, which can lead to significant legal consequences.
  • The processing time is immediate. Many expect the transfer to be processed quickly. However, it typically takes about two weeks from the date the department receives the completed form.

Understanding these misconceptions can help ensure a smoother vehicle transfer process and compliance with Texas law.

Key takeaways

When filling out and using the Texas VTR-346 form, keep the following key takeaways in mind:

  • Complete Information is Crucial: Ensure all sections of the form are filled out accurately. Missing details can delay processing.
  • Legibility Matters: Use clear and legible printing or typing. This helps prevent errors and misunderstandings.
  • Keep a Copy: Always retain a copy of the completed form for your records. This serves as proof of the transfer.
  • Processing Time: Be aware that it may take approximately two weeks for the department to process the form once received.
  • Legal Implications: Understand that submitting false information can lead to serious legal consequences, including fines and imprisonment.

Following these guidelines will help ensure a smooth vehicle transfer process in Texas.