Outline
The Renewal Lease NYC form serves as an essential tool for both landlords and tenants navigating the complexities of lease renewals in New York City. This form notifies tenants of their lease expiration and outlines the options for renewal, including the duration of one or two years. It details the legal rent, potential increases, and any additional charges that may apply. Tenants must carefully review the instructions provided to ensure compliance, as they have 60 days to return the signed form to their landlord. Key components include the calculation of the new rent based on established guidelines, security deposit requirements, and provisions for any preferential rents. The form also emphasizes the importance of maintaining the same terms and conditions as the expiring lease, while allowing for certain lawful adjustments. Moreover, it addresses specific programs like SCRIE and DRIE that may affect the tenant's rental obligations. Understanding this form is crucial for protecting both parties’ rights and responsibilities under the Rent Stabilization Code.
Sample - Renewal Lease Nyc Form
RENEWAL LEASE FORM
Owners and Tenants should read INSTRUCTIONS TO OWNER and INSTRUCTIONS TO TENANT
on reverse side before filling out or signing this form
THIS IS A NOTICE FOR RENEWAL OF LEASE AND RENEWAL LEASE FORM ISSUED UNDER SECTION 2523.5(a) OF THE RENT STABILIZATION CODE. ALL COPIES OF THIS FORM MUST BE SIGNED BELOW AND RETURNED TO YOUR LANDLORD WITHIN 60 DAYS.
Dated: ________________________ 20_________ |
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Tenant's Name(s) and Address: |
Owner's /Agent's Name and Address: |
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1.The owner hereby notifies you that your lease will expire on:
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PART A - OFFER TO TENANT TO RENEW |
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2. You may renew this lease, for one or two years, at your option, as follows: |
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Column B |
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Column C |
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Column D |
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Column E |
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Column F |
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Renewal |
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Legal Rent on |
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Guideline % or |
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Applicable Guideline |
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Lawful Rent Increase, |
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New Legal Rent |
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Term |
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Sept.30th Preceding |
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Minimum $ Amount |
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Supplement, if any |
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if any, Effective after |
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(If a lower rent |
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Commencement |
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(If unknown, check box |
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Sept. 30th |
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is to be charged, |
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Date of this |
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and see below)* |
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check box and see item |
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Renewal Lease |
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5 below) |
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1 Year |
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$_______________ |
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%) $___________ |
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$______________ |
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$______________ |
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$______________** |
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2 Years |
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Same as above |
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%) $___________ |
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$______________ |
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$______________ |
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$______________ |
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*If applicable guideline rate is unknown at time offer is made, check box in Column C and enter current guideline which will be subject to adjustment when rates are ordered.
**Rent Guidelines Board Order #53 applies to leases commencing between 10/1/21 and 9/30/22. The one (1) year lease guideline increase cannot be applied until the final six (6) months of the lease. There is no guideline increase in the first six (6) months.
3.Security Deposit: *** Collectable after the sixth (6) month of a
Current Deposit: $______________ |
Additional Deposit Required - 1 year lease: |
$___________*** |
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Additional Deposit Required - 2 year lease: |
$___________ |
4. Specify separate charges, if applicable:
a. Air conditioner : |
$___________ |
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421a (2.2%): $___________ |
Total separate charges: $_____________ |
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b. Appliances |
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$___________ |
d. |
Other: ________________ $_____________ |
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5. Lower Rent to be charged, if any. 1 year lease $__________, 2 year lease $__________ Agreement attached: Yes |
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No |
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6.Tenant shall pay a monthly rent (enter amount from 2F or 5) of $______________ for a 1 year renewal or $ ___________ for a 2 year renewal, plus total separate charges (enter amount from 4) $_____________ for a total monthly payment of $_____________ for a 1 year renewal or $____________ for a 2 year renewal.
7.This renewal lease shall commence on ____________________, which shall not be less than 90 days nor more than 150 days from the date of mailing or personal delivery of this Renewal Lease Form. This Renewal Lease shall terminate on ___________________ (1 year lease) or ____________________ (2 year lease).
8.This renewal lease is based on the same terms and conditions as your expiring lease. (See instructions about additional provisions.)
9.SCRIE and DRIE. Owner and Tenant acknowledge that, as of the date of this renewal, Tenant is entitled to pay a reduced monthly rent in the amount of $ _______________ under the New York City SCRIE program or the New York City DRIE program. The reduced rent may be adjusted by orders of such program.
10. Leased premises does |
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, does not |
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have an operative sprinkler system. If operative, it was last maintained and inspected |
on ____________________ |
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This form becomes a binding lease renewal when signed by the owner below and returned to the tenant. A rider setting forth the rights and obligations of tenants and owners under the Rent Stabilization Law must be attached to this lease when signed by the owner and returned to the tenant. The rent, separate charges and total payment provided for in this renewal lease may be increased or decreased by order or annual updates of the Division of Housing and Community Renewal (DHCR) or the Rent Guidelines Board (RGB).
PART B - TENANT'S RESPONSE TO OWNER
Tenant: Check and complete where indicated one of three responses below after reading instructions on reverse side. Then date and sign your response below. You must return this Renewal Lease Form to the owner in person or by regular mail, within 60 days of the date this Notice was served upon you by the owner. Your failure to do so may be grounds for the commencement of an action by the owner to evict you from your apartment.
I (we), the undersigned Tenant(s), accept the offer of a one (1) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________. **No rent increase in the first six (6) months.
I (we), the undersigned Tenants(s), accept the offer of a two (2) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________.
I (we) will not renew my (our) lease and I (we) intend to vacate the apartment on the expiration date of the current lease.
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Tenant's Signature(s): |
Dated: |
20 |
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Dated: |
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Owner's Signature(s): |
INSTRUCTIONS TO OWNER
At least two copies of this completed Renewal Lease Form must be mailed to the tenant in occupancy or personally delivered not more than 150 days and not less than 90 days prior to the end of the tenant's lease term, along with the New York City Lease Rider For Rent Stabilized Tenants.
If the owner offers a Renewal Lease less than 90 days prior to the expiration of the existing lease, the lease term selected by the tenant shall begin at the tenant's option either (1) on the date a renewal lease would have begun had a timely offer been made or (2) on the first rent payment date occurring no less than 90 days after the date that the owner does offer the lease to the tenant. The guidelines rate applicable for such lease shall be no greater than the rate in effect on the commencement date of the lease for which a timely offer should have been made, and the increased rental shall not begin before the first rent payment date occurring no less than 90 days after such offer is made.
The owner must fully complete PART A on the reverse side of this Form explaining how the new rent has been computed. Any rent increase must not exceed the applicable Rent Guidelines Board adjustment(s) plus other adjustments authorized by the Rent Stabilization Code.
Tenants that were paying a preferential rent as of June 14, 2019 or thereafter, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
This Renewal Lease must be offered on the same terms and conditions as the expiring lease, except for such additional provisions as are permitted by law or the Rent Stabilization Code which must be set forth by the owner and attached to this Form. If there are any additional lawful agreements between the owner and tenant, a copy signed by both parties must be attached to this Form.
The tenant must return to the owner all copies of this Form, completed and signed by the tenant in PART B on the reverse side of this Form.
The owner must furnish the tenant with a fully executed copy of this Renewal Lease Form bearing the tenant's and owner's signatures in PART B, and a copy of the DHCR New York City Lease Rider, within 30 days of the owner's receipt of this Form signed by the tenant. Service of this fully executed Form, upon the tenant, constitutes a binding renewal lease. If the owner fails to furnish the tenant with a fully executed copy of this Form within 30 days of receipt of the Form signed by the tenant, the tenant shall continue to have all rights afforded by the Rent Stabilization Law and Code, and the owner will be barred from commencing any action or proceeding against the tenant based upon
INSTRUCTIONS TO TENANT
(Read Owner's and Tenant's Instructions carefully before completing this Renewal Lease Form)
If you wish to accept this offer to renew your lease, you must complete and sign this Renewal Lease Form in the space provided in PART B on the reverse side of this Form, and you must return all copies of the signed Lease Form to the owner in person or by regular mail within
60 days of the date this Form was served upon you. You may wish to make a copy for your own records. If you do not sign and return this
Renewal Lease Form within the prescribed
Before you complete and sign PART B and return this Renewal Lease Form, be sure to check that all lawful provisions and written agreements have been attached by the owner to this Form. Please read all attachments carefully. If such other lawful provisions appear, they are part of this lease renewal offer and renewal lease. If there are any lawful agreements between you and the owner, attached copies must be signed by both parties.
If the owner agrees to a rent which is lower than the legal regulated rent, this lower amount should be entered in item 5 on the reverse side of this Form, and a signed copy of the agreement should be attached. You may not change the content of this Renewal Lease Form without the owner's written consent. If a "lower rent" amount is listed in item 5 and such rent is a "preferential rent," upon renewal the owner may not increase the rent to the legal rent listed in item 2F. Tenants that were paying a preferential rent as of June 14, 2019, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
Your acceptance of this offer to renew shall constitute a renewal of the present lease for the term of years and rent accepted, subject to any other lawful changes which appear in writing on the attachments to this Form, and subject also to payment of the new rent and additional security, if any. Such additional security shall be deposited by the owner in the manner provided for on initial occupancy. However, pursuant to the Housing Stability and Tenant Protection Act of 2019, an owner can hold no more than one month security deposit. Anything in excess of one month must be refunded to the tenant.
Please refer to the New York City Lease Rider for a summary of tenants' rights and owners' responsibilities.
State of New York
Division of Housing and Community Renewal
Office of Rent Administration/Gertz Plaza
Jamaica, New York 11433
Web Site: www.hcr.ny.gov
Form Information
| Fact Name | Details |
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| Governing Law | This Renewal Lease Form is governed by Section 2523.5(a) of the Rent Stabilization Code in New York City. |
| Notice Requirement | Owners must provide tenants with this Renewal Lease Form at least 90 days and no more than 150 days before the current lease expires. |
| Response Deadline | Tenants must return the signed Renewal Lease Form within 60 days of receipt to avoid eviction proceedings. |
| Lease Renewal Duration | Tenants can choose to renew their lease for either one or two years. |
| Rent Guidelines | The Renewal Lease Form allows for a lawful rent increase based on the applicable Rent Guidelines Board order. |
| Security Deposit Rules | Additional security deposits can only be collected after the sixth month of a one-year lease renewal. |
| Preferential Rent | Tenants paying preferential rent retain that rate for the duration of their tenancy, even upon renewal. |
| Binding Agreement | The Renewal Lease becomes binding once signed by the owner and returned to the tenant. |
| Additional Charges | Separate charges, such as for appliances or air conditioning, must be specified in the lease renewal form. |
| Sprinkler System Disclosure | The form requires disclosure about the presence and maintenance of an operative sprinkler system in the leased premises. |
Detailed Guide for Filling Out Renewal Lease Nyc
Filling out the Renewal Lease NYC form is a straightforward process. You'll need to gather some information about your current lease and the new terms being offered. Once you have everything ready, follow these steps to complete the form accurately.
- Enter the date at the top of the form.
- Fill in your name(s) and address in the designated section.
- Provide the owner's or agent's name and address below yours.
- Indicate the expiration date of your current lease.
- Choose the renewal term (1 year or 2 years) and fill in the appropriate columns for rent and any increases.
- If applicable, check the box for the minimum amount if a lower rent is to be charged.
- Complete the security deposit section, noting the current deposit and any additional deposit required.
- List any separate charges, such as for appliances or air conditioning, and calculate the total.
- If a lower rent is to be charged, fill in the amounts for both 1-year and 2-year leases.
- Enter the total monthly rent, including any separate charges, for both renewal options.
- Specify the commencement date of the renewal lease, ensuring it is between 90 to 150 days from the date of mailing or delivery.
- Indicate if the leased premises has an operative sprinkler system and provide the date of the last maintenance if applicable.
- Sign and date the form at the bottom.
After completing the form, return all copies to your landlord within 60 days. Make sure to keep a copy for your records. Following these steps will help ensure that your renewal lease process goes smoothly.
Obtain Answers on Renewal Lease Nyc
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What is the Renewal Lease NYC form?
The Renewal Lease NYC form is a legal document that allows tenants in rent-stabilized apartments to renew their lease. This form is issued under Section 2523.5(a) of the Rent Stabilization Code. It provides tenants with options for lease renewal terms and outlines any rent increases or changes in conditions.
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How long do I have to respond to the Renewal Lease form?
Once you receive the Renewal Lease form, you have 60 days to sign and return it to your landlord. Failing to respond within this timeframe could give the landlord grounds to initiate eviction proceedings against you.
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What happens if I choose not to renew my lease?
If you decide not to renew your lease, you must indicate this on the Renewal Lease form. You should also specify your intention to vacate the apartment by the expiration date of your current lease. Make sure to communicate this clearly to avoid any misunderstandings.
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Can my landlord increase my rent during the renewal?
Yes, your landlord can increase your rent, but the increase must comply with the guidelines set by the Rent Guidelines Board. The form will outline the legal rent increase and any applicable charges. If you are paying a preferential rent, you may retain that rate for the life of your tenancy, barring any lawful agreements to the contrary.
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What if I don’t agree with the proposed rent increase?
If you disagree with the proposed rent increase, you have the option to negotiate with your landlord. It’s essential to document any agreements in writing and ensure both parties sign off on them. If you feel the increase is unjust, you may also seek assistance from local tenant advocacy groups or legal aid services.
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What is the security deposit requirement for a renewal lease?
For a renewal lease, the landlord may require an additional security deposit, but it cannot exceed one month's rent due to the Housing Stability and Tenant Protection Act of 2019. Any amount above this must be refunded to you. Be sure to check the details outlined in the Renewal Lease form regarding security deposits.
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What are the consequences of not signing the Renewal Lease?
If you do not sign and return the Renewal Lease form within the specified 60 days, your landlord may have grounds to evict you. This could lead to legal action, so it is crucial to respond promptly and carefully review the terms before signing.
Common mistakes
Filling out the Renewal Lease NYC form can be a straightforward process, but several common mistakes can lead to complications. One frequent error is failing to return the completed form within the specified 60-day period. This deadline is critical, as missing it may give the landlord grounds to initiate eviction proceedings. Tenants should mark their calendars and ensure that the form is sent back promptly, either in person or via regular mail.
Another mistake often made involves overlooking the details in Part A of the form. Tenants may neglect to confirm that the rental amounts, including any lawful increases or additional charges, are accurate. It is essential to double-check these figures to avoid disputes later on. If a tenant is unsure about any of the charges, they should seek clarification from the landlord before signing the form.
In addition, many tenants fail to read the instructions thoroughly, particularly those related to additional provisions or agreements. If the landlord has attached any lawful agreements, these must be reviewed carefully. Ignoring these attachments could result in misunderstandings about the lease terms, including rent amounts and responsibilities. Tenants should ensure they understand all aspects of the lease before signing.
Another common oversight is neglecting to specify whether the lease is being renewed for one or two years. This choice must be clearly indicated on the form, as it affects the rental terms and conditions. Failing to make this selection can lead to confusion and potential legal issues down the line.
Lastly, tenants often forget to sign the form in the designated area. A missing signature can invalidate the lease renewal, leaving tenants without the protection of a renewed lease. To prevent this, it is advisable for tenants to review the form one last time before submission, ensuring that all required signatures are in place.
Documents used along the form
When renewing a lease in New York City, several important documents may accompany the Renewal Lease NYC form. Each of these documents serves a specific purpose and helps clarify the terms of the lease agreement between the landlord and tenant. Understanding these documents can empower tenants and owners alike to navigate the renewal process more effectively.
- New York City Lease Rider for Rent Stabilized Tenants: This rider is an essential document that outlines the rights and responsibilities of both tenants and landlords under the Rent Stabilization Law. It provides crucial information regarding rent increases, tenant protections, and other significant legal obligations that must be adhered to during the lease period.
- Security Deposit Agreement: This document details the terms surrounding the security deposit, including the amount required and the conditions for its return. It is vital for both parties to understand their rights and obligations regarding the security deposit, especially in the event of damages or lease termination.
- Preferential Rent Agreement: If a tenant has been paying a preferential rent, this document specifies the terms under which this lower rent applies. It is important for tenants to retain their preferential rent status throughout their tenancy, and this agreement ensures that both parties acknowledge and agree to the terms.
- Additional Provisions Agreement: This document includes any additional terms or modifications to the standard lease agreement that may have been negotiated between the tenant and landlord. It can address specific needs or conditions that are not covered in the standard lease, ensuring that both parties have a clear understanding of their expectations.
Being aware of these accompanying documents can facilitate a smoother lease renewal process. It is always advisable for both tenants and landlords to review all documents carefully and seek clarification on any points of confusion. This proactive approach can help prevent misunderstandings and foster a positive landlord-tenant relationship.
Similar forms
The Renewal Lease NYC form is a crucial document for both landlords and tenants in New York City, particularly under the Rent Stabilization Code. It shares similarities with several other important documents related to lease agreements. Below is a list of seven documents that bear resemblance to the Renewal Lease NYC form, along with explanations of how they are similar.
- Lease Agreement: Like the Renewal Lease, a standard lease agreement outlines the terms and conditions of renting a property, including duration, rent amount, and obligations of both parties.
- Notice of Rent Increase: This document notifies tenants of any changes to their rent, similar to how the Renewal Lease informs tenants of potential rent adjustments upon renewal.
- Lease Termination Notice: Just as the Renewal Lease provides information about lease expiration, a termination notice formally communicates the end of a lease term, allowing tenants to prepare for relocation.
- Rent Stabilization Lease Rider: This rider is often attached to leases and outlines specific rights and responsibilities under the Rent Stabilization Law, mirroring the information provided in the Renewal Lease about tenant rights.
- Sublease Agreement: A sublease agreement allows tenants to rent their apartment to someone else, similar to how the Renewal Lease allows tenants to renew their lease under specific conditions.
- Security Deposit Agreement: This document details the terms regarding the collection and return of security deposits, akin to the Renewal Lease's provisions about security deposits during lease renewal.
- Tenant's Response Form: This form is used by tenants to respond to lease offers, much like the Renewal Lease includes a section for tenants to accept or decline the renewal offer.
Understanding these documents can help both landlords and tenants navigate their rights and responsibilities effectively. Each document serves a unique purpose but ultimately contributes to a clearer rental relationship.
Dos and Don'ts
When filling out the Renewal Lease NYC form, consider the following dos and don'ts:
- Do read the instructions for both owners and tenants carefully before starting.
- Do ensure all sections of the form are completed accurately.
- Do return all signed copies of the form to your landlord within 60 days.
- Do keep a copy of the signed form for your records.
- Don't alter any part of the form without written consent from the owner.
- Don't ignore the deadline; failing to respond may lead to eviction proceedings.
- Don't forget to check for any additional agreements or provisions attached to the form.
- Don't assume that the terms of your current lease will automatically carry over without verification.
Misconceptions
Understanding the Renewal Lease NYC form is crucial for both tenants and owners. However, several misconceptions often arise regarding its use and implications. Below are six common misconceptions, along with clarifications for each.
- Misconception 1: The Renewal Lease must be signed and returned immediately.
- Misconception 2: Tenants can negotiate any terms they want.
- Misconception 3: There is always a rent increase with a lease renewal.
- Misconception 4: The owner can demand any amount for the security deposit.
- Misconception 5: Tenants must accept the Renewal Lease as is.
- Misconception 6: The Renewal Lease form is optional for owners.
In reality, tenants have 60 days from the date the Renewal Lease form is served to return it to the owner. Rushing to sign may lead to mistakes or misunderstandings.
While tenants can discuss terms, the Renewal Lease is generally based on the same conditions as the expiring lease, with limited room for negotiation unless specified in writing.
Not necessarily. If a tenant is paying a preferential rent, they may retain that lower amount upon renewal. Additionally, the first six months of a one-year renewal do not include a rent increase.
According to the Housing Stability and Tenant Protection Act of 2019, the security deposit cannot exceed one month’s rent. Any amount above this must be refunded to the tenant.
Tenants can choose to accept or decline the Renewal Lease. If they decide not to renew, they must inform the owner of their intent to vacate by the expiration date of the current lease.
Owners are required to provide this Renewal Lease form within specific timeframes. Failure to do so may bar them from initiating eviction proceedings based on non-renewal.
Clarifying these misconceptions can help both tenants and owners navigate the renewal process more effectively, ensuring that their rights and responsibilities are understood and upheld.
Key takeaways
Understand the importance of the Renewal Lease NYC form. This document serves as a formal notice for renewing your lease under the Rent Stabilization Code.
Complete and return all copies of the form within 60 days. Failing to do so could lead to eviction proceedings initiated by the landlord.
Choose the lease term that works for you. You can opt for a renewal of either one year or two years.
Be aware of the security deposit requirements. An additional deposit may be required after the sixth month of a one-year renewal.
Review any separate charges that may apply, such as for appliances or air conditioning. These charges will add to your monthly payment.
Check for any preferential rent agreements. If you were paying a preferential rent, you may retain that rate for the duration of your tenancy.
Ensure that you receive a fully executed copy of the lease. This signed document, along with any attachments, will serve as your legal protection under the Rent Stabilization Law.