Blank Oregon Wh 39 Form

1. What is the purpose of the Oregon WH 39 form?

   The Oregon WH 39 form is used by contractors to comply with the requirements set forth in ORS 279.375. This form is essential for reporting the contract fee to the Bureau of Labor and Industries (BOLI) for public works projects. It helps ensure that contractors are adhering to prevailing wage laws and provides BOLI with necessary information for fee processing.

2. How do I calculate the contract fee?

   The contract fee is calculated as 1/10th of 1% of the total contract price. To find this amount, multiply the contract total by 0.001. For example, if your contract amount is $500,000, the fee would be $500 (calculated as $500,000 x 0.001). Keep in mind that the minimum fee is $100, while the maximum fee is capped at $5,000.

3. What information do I need to complete the WH 39 form?

   When filling out the WH 39 form, you will need to provide the following information:

   • Business Name (DBA)
   • Contractor's CCB number
   • Mailing Address
   • Phone Number
   • Project Name
   • Project Number
   • Project Location
   • Agency Awarding Contract
   • Agency Contact Person
   • Agency Contact Phone Number
   • Contract Amount
   • Date Awarded
   • Date Work Began

   Completing all sections accurately is crucial for proper processing.

4. Where should I send the completed WH 39 form?

   Once you have completed the WH 39 form, mail it to the Bureau of Labor and Industries at the following address:

   800 N.E. Oregon St., #32
   Portland, OR 97232

   It is important to send the form along with the appropriate fee to ensure that your submission is processed without delays.

5. What happens if I do not submit the WH 39 form?

   Failing to submit the WH 39 form may result in non-compliance with Oregon's prevailing wage laws. This could lead to penalties or delays in project payments. It is essential to complete and submit the form to avoid potential legal issues and ensure timely processing of your contract fee.

6. Can I use the WH 39 form for multiple contracts?

   Yes, you can duplicate the WH 39 form for future use. Each contract will require its own completed form, so it is advisable to keep copies handy for ease of use. Make sure to fill in the specific details for each project accurately.

7. Who can I contact for assistance with the WH 39 form?

   If you have questions or need assistance with the WH 39 form, you can contact the Bureau of Labor and Industries directly at (503) 731-4723. They can provide guidance and support to ensure that your submission is accurate and complete.

Filling out the Oregon WH 39 form can be straightforward, but many people make mistakes that can lead to delays or complications. One common error is failing to include the correct contract amount. The form requires an accurate figure, as this amount determines the fee. If the contract amount is miscalculated, it can affect the payment process and lead to penalties.

Another frequent mistake is neglecting to provide the business name or using an incorrect name. The name listed should match the official business registration. Any discrepancies can cause confusion and may delay the processing of the form.

Many individuals also overlook the importance of including a valid CCB number. This number is essential for verification purposes. Without it, the Bureau of Labor and Industries (BOLI) may not process the application, resulting in potential fines or issues with contract compliance.

Inaccurate contact information is another pitfall. Providing a wrong phone number or mailing address can hinder communication. If BOLI needs to reach out for clarifications or additional information, having the correct contact details is vital.

People often forget to include the project name and project number. These identifiers are crucial for tracking and managing the contract. Missing this information can lead to confusion and misallocation of resources.

Another mistake is failing to sign and date the form. This step is often overlooked, but without a signature, the form is incomplete. A missing signature can result in the form being returned or disregarded entirely.

Lastly, some individuals do not calculate the fee correctly. The fee is based on the contract amount, and a miscalculation can lead to underpayment or overpayment. It’s important to ensure that the fee is precisely 1/10th of 1% of the contract price, adhering to the minimum and maximum limits set by BOLI.

When working with the Oregon WH 39 form, several other documents may be necessary to ensure compliance with state regulations. These forms help streamline the process and maintain clear communication between contractors and agencies. Below is a list of commonly used documents alongside the WH 39 form.

• Oregon CCB Registration Form: This form verifies that a contractor is registered with the Oregon Construction Contractors Board (CCB). It is essential for ensuring that contractors meet state licensing requirements.
• Prevailing Wage Rates Publication: This document provides the latest wage rates applicable to public works projects in Oregon. Contractors must refer to this publication to ensure they are paying their workers correctly.
• Contractor's Affidavit: This affidavit confirms that the contractor has complied with all applicable laws and regulations. It is often required before final payment is made on a project.
• Public Works Bond: This bond protects against non-payment of workers and suppliers. Contractors must obtain this bond to work on public projects in Oregon.
• Payroll Records: Contractors must maintain accurate payroll records for all workers on the project. These records are often requested for audits and compliance checks.
• Certified Payroll Report: This report details the wages paid to workers and is submitted to the relevant agency. It ensures compliance with prevailing wage laws.
• Subcontractor Agreement: This agreement outlines the terms between the contractor and any subcontractors. It clarifies roles, responsibilities, and payment terms.
• Notice of Award: This document officially notifies the contractor that they have been awarded a contract. It includes key project details and timelines.
• Change Order Form: This form is used to document any changes to the original contract. It ensures that all parties agree to modifications in scope, cost, or schedule.
• Final Inspection Report: This report is completed at the end of a project to confirm that all work meets the required standards and specifications.

Understanding these documents and their purposes can significantly enhance compliance and project management. Ensure all necessary forms are completed accurately and submitted on time to avoid any delays or issues with your public works projects.

The Oregon WH 39 form is a key document for contractors involved in public works projects in Oregon. It serves to report contract fees and ensure compliance with prevailing wage laws. Several other documents share similarities with the WH 39 form in purpose, structure, or required information. Here are seven such documents:

• Federal Form WH-347: This form is used for reporting wages paid to workers on federally funded projects. Like the WH 39, it helps ensure compliance with wage laws and requires detailed project information.
• California DIR Form 100: This document is similar in that it collects contractor registration information and project details for public works projects in California, ensuring adherence to state wage regulations.
• Washington State Form L&I 200: Used for public works projects in Washington, this form requires contractors to report wages and working conditions, mirroring the WH 39's focus on compliance and transparency.
• New York State Form PW-1: This form serves as a notice of the contractor's intent to perform work on public projects and collects similar information regarding the contractor and project, akin to the WH 39.
• Texas Form PWC-1: This document is used for public works contracts in Texas. It gathers contractor information and project specifics, reflecting the same objectives as the WH 39 regarding compliance.
• Illinois Form C-200: This form is required for contractors working on public works projects in Illinois. It collects information about the contractor and project, similar to the WH 39's requirements.
• Florida Form DC-1: This document is used for public construction projects in Florida. It requires contractors to provide project details and comply with wage laws, paralleling the information needed in the WH 39.

When filling out the Oregon WH-39 form, it's important to follow certain guidelines to ensure accuracy and compliance. Here are eight things you should and shouldn't do:

• Do provide your business name exactly as it appears on your official documents.
• Do include your CCB number to avoid delays in processing.
• Do ensure that your mailing address is current and complete.
• Do double-check the contract amount to calculate the correct fee.
• Don't leave any required fields blank; incomplete forms may lead to processing issues.
• Don't forget to sign and date the form before submission.
• Don't use outdated versions of the form; always use the most recent revision.
• Don't submit the form without the appropriate fee attached, as this is essential for processing.

Understanding the Oregon WH 39 form is crucial for contractors working on public projects. However, several misconceptions can lead to confusion. Let’s clear up some of these misunderstandings.

• Misconception 1: The WH 39 form is only for large contracts.

This is not true. The WH 39 form is required for all public work contracts, regardless of size. Even smaller projects must comply.

• Misconception 2: The fee is a flat rate for all contracts.

Actually, the fee is based on a percentage of the contract price, specifically 1/10th of 1%. There are minimum and maximum fees, but it varies with the contract amount.

• Misconception 3: You can submit the form after starting the project.

Submitting the WH 39 form is necessary before work begins. Failing to do so can lead to compliance issues and potential penalties.

• Misconception 4: Only the main contractor needs to fill out the form.

All contractors involved in the project must ensure that the form is completed. This includes subcontractors, as they also play a role in compliance.

• Misconception 5: The form is optional if you’re familiar with the process.

This is a common myth. The WH 39 form is mandatory for compliance with Oregon law, and skipping it can result in fines or other legal consequences.

• Misconception 6: The information required is minimal and can be filled out quickly.

While it may seem straightforward, providing accurate information is essential. Missing details can delay processing and lead to complications.

• Misconception 7: Once submitted, you don’t need to keep track of the form.

It’s important to maintain a copy of the submitted form for your records. This can be helpful for future reference and in case of any disputes.

By addressing these misconceptions, contractors can navigate the WH 39 form process with greater confidence and ensure compliance with Oregon's public work regulations.

Filling out the Oregon WH-39 form is an important step for contractors engaged in public work projects. Here are some key takeaways to keep in mind:

• Purpose of the Form: The WH-39 form is used to report the contract fee to the Bureau of Labor and Industries (BOLI) in compliance with Oregon law.
• Fee Calculation: The fee is calculated as 1/10th of 1% of the total contract price, with a minimum fee of $100 and a maximum fee of $5,000.
• Accurate Information: Ensure that all required fields are filled out accurately to avoid delays in processing.
• Required Details: You will need to provide your business name, contractor registration number (CCB#), mailing address, and contact information.
• Project Information: Include details such as the project name, project number, location, and the agency awarding the contract.
• Contact Person: It is essential to list a contact person from the awarding agency along with their phone number for any follow-up questions.
• Submission: After completing the form, mail it to BOLI at the specified address along with your payment.
• Future Use: Consider duplicating the form for future projects to streamline the process.
• Contact BOLI: If you have questions or need assistance, you can reach BOLI at their provided phone number.

By following these guidelines, you can ensure that your submission is complete and accurate, facilitating compliance with Oregon's public works regulations.