Outline
The Medication Aide Renewal in Texas form is an essential document for those looking to continue their role in administering medications within nursing facilities and related institutions. This form outlines the requirements for the Medication Aide Continuing Education Training Program (maCEtp), which aims to enhance the skills and knowledge of Medication Aides. To maintain their permit, Aides must complete a state-approved seven-hour continuing education course before their permit expires. While the initial renewal does not require this training, subsequent renewals do. The form details the rules and regulations surrounding the program, including the qualifications for instructors and the necessity of reporting successful completions to the Texas Department of Aging and Disability Services (DADS). It emphasizes the importance of communication in medication administration and the role of Medication Aides in ensuring positive health outcomes for residents. Furthermore, the guidelines encourage instructors to tailor their course content to meet the specific needs of their students, while still adhering to the established curriculum. By fulfilling these requirements, Medication Aides play a vital part in safeguarding the health and welfare of Texans.
Sample - Medication Aide Renewal In Texas Form
Medication Aide
Continuing Education Training Program
for N ursing Facilities and Related Institutions
Effective D ate May 1, 1996
COMMUN ICATE
before you
MED ICATE !
“Helping people make the best use of medications”
Texas D epartment of Aging and D isability Services
Medication Aide Program, Mail Code W
P.O . Box 149030, Austin, Texas
Written by:
Barbara Cohen, R.N., Texas Department of Human Services Chuck Lallathin, R.Ph., Texas Department of Human Services
© 1996 Texas Department of Aging and Disability Services
(formerly known as Texas Department of Human Services)
MEDICATION AIDE CONTINUING EDUCATION
TRAINING PROGRAM (maCEtp) OVERVIEW
This is a copy of the state approved Medication Aide Continuing Education Training Program (maCEtp) package which includes:
I.Introduction to the maCEtp
II.Purpose of the maCEtp
III.maCEtp Rules and Regulations
IV. Guidelines for the Ma or Content Topic of the maCEtp
V.Recommended Course Outline for the maCEtp
Note that in the past, DADS (formerly DHS) provided a maCEtp curriculum with specific time allotments for each unit. Effective May 1, 1996, this prescriptive framework will be discontinued. Instead DADS recommends selected introductory and closing content for the maCEtp, leaving the instructor free to determine the major content topic for the maCEtp. These changes are described in the enclosed maCEtp package.
MEDICATION AIDE CONTINUING EDUCATION TRAINING PROGRAM (maCEtp)
I.Introduction. The drug therapy team for comprehensive medication management plays a vital role in protecting the health and welfare of the citizens of Texas. It is imperative that Medication Aides, as participating members of the drug therapy team, possess the knowledge and skills necessary to carry out their responsibilities. Medication Aides exercise a vital role in facilitating drug information, communications, medication compliance and positive health outcomes. It is to this end that the State Approved maCEtp is directed.
II.Purpose.
A.To maintain and enhance the competency of Permitted Medication Aides to administer medications as specified at the Health and Safety Code, Chapter 242 Subchapter F and 40 TAC Chapter 95.
B.To protect the health and welfare of the citizens of Texas.
III.maCEtp Rules and Regulations. The requirements for the maCEtp are summarized below as specified at 40 TAC Chapter 95 and in the program regulations:
A.The maCEtp is not required for the first renewal. After the permit is renewed the first time a Medication Aide permit holder must renew the permit annually by successfully completing an approved maCEtp prior to the expiration of the permit. A permit must not be renewed if the permit holder does not successfully complete the required seven hour continuing education requirement at §95.115. (Emphasize that successfully completing the required seven hours of continuing education makes the permit holder eligible for renewal. Permit is not renewed until renewal form and fee are received by the DADS.
B.The approved seven hour maCEtp must be offered by a state approved Medication Aide Training Program as required at §95.119(a). Medication Aides are encouraged to attend additional continuing education and
C.The instructor(s) of the maCEtp must meet the requirements for instructor(s) at §95.119(b)(6).
D.The approved maCEtp must consist of seven
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E.Each maCEtp must follow the curriculum established by the DADS as specified at §95.119(c)(3).
•Prior to
•Effective
F.Successful completion of the maCEtp must be determined by the maCEtp instructor as specified at §95.119(b)(4).
1. Successful completion of the maCEtp must include attending the full seven
2. At the discretion of the instructor, successful completion of the maCEtp may also be based on an examination of the maCEtp content. If used, the exam must not exceed 45 minutes of the seven hour maCEtp. The instructor must determine the passing score and score the exams. The student must pass the exam as determined by the instructor.
3. At the discretion of the instructor, successful completion may also be based on completing a written or oral evaluation and feedback, participating in class assignments and/or other criteria as determined by the instructor.
G.Each maCEtp must inform DADS of the name, address, social security number and permit number of each permit holder who successfully completes the course within 15 days as required at §95.119(c)(4). The official DADS roster form must be used and signed by the instructor(s) and sent to the Texas Department of Aging and Disability Services, Medication Aide Program, Mail Code
IV. Guidelines for the Major Content Topic of the maCEtp.
A.Guidelines for selecting the Major Content Topic:
1.The content must be directly or indirectly related to the responsibilities of Medication Aides.
2.The content should benefit the Medication Aides and ultimately the residents.
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3.The content should maintain and/or enhance the knowledge and skills of Medication Aides.
4.The content should enable Medication Aides to assist people make the best use of medications.
5.The content should target patient compliance with medication regimens, promote health professionals' communication skills, improve disease management, ensure optimal therapeutic outcomes and assist the multi- disciplinary approaches to effective medicine communications and treatments.
6.The content should provide an understanding and awareness of the "Communicate Before You Medicate" principles.
B.Suggested Methods for Selecting the Major Content Topic.
1.Assess the learning needs by getting input from student and graduate Medication Aides, and their teachers, employers,
2.Plan the content of the maCEtp to address the learning needs.
3.Note that the maCEtp can include skills training such as demonstration and return demonstration of basic or special skills related to medication administration.
4.Be flexible, innovative and creative in planning your maCEtp. The instructor now has the freedom to plan, develop and implement dynamic maCEtps.
C.Examples of suggested major content topics of the maCEtp (must be related directly or indirectly to Medication Aides).
1.Role of the Medication Aide on the Interdisciplinary Team (IDT).
2.Communication Skills for Medication Aides
3.Role of Medication Aide in comprehensive drug management
4.Role of Medication Aide in resident assessment and care planning
5.New health care policies
6.New clinical practice guidelines
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7.New clinical treatments and techniques
8.Automated and Integrated health care systems
9.Trends in patient care/clinical practice
10.Current research related to Medication Aide
11.Clinical and pharmacologic management of residents with specific clinical conditions such as infectious diseases, AIDS, eye disorders, diabetes, deculicters ulcers, tuberculosis, etc.
12.Role of the Medication Aide in meeting the psychosocial. needs of residents
13.Skills and techniques for Medication Aides
14.Review of changes in health care regulations and standards pertinent to Medication Aides such as the Nurse Aide Rules, Texas Curriculum for Nurse Aides in Long Term Care Facilities, Licensing Standards for Long Term Care Facilities, etc.
15.Drug review and update, such as review of new drugs, drugs frequently used in facilities and/or avoiding common medication errors.
D.Suggestions for teaching methods for maCEtps
1.Lecture
2.Discussion
3.Role playing
4.Interactive group learning activities
5.Learning games
6.Audiovisual presentations
7.Skills demonstrations
8.Return skills demonstrations
9.Cyberspace – The Internet; the World Wide Web; other Telecommunications
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V.RECOMMENDED COURSE OUTLINE for the rnaCEtp
A.Introduction to the maCft. Each maCEtp should begin with a brief introduction. The introduction should require approximately 15 to 30 minutes. Course materials should be distributed as appropriate.
1.Introductions and overview of program
2.Class schedule and break times
3.Requirements for successfully completing the maCEtp such as attending the full seven
4.Attendance sheet must be signed by each aide at the beginning of the program and again at the conclusion.
B.Review of Medication Aide Rules and Curriculum. Each maCEtp should include a brief review of 40 TAC §95 and other regulations. This information on rules and regulations can be obtained by contacting the Medication Aide Program.
1.Review authorized and unauthorized functions of Medication Aides
2.Review requirements for supervision at §95.103(b)
3.Review changes to the Rules in the past year (omit if none)
4.Review pertinent changes to the Medication Aide Curriculum in the past year (omit if none)
C.Major content topic(s) to be determined by the maCEtp instructor.
D.Summation and Evaluation of the maCEtp: Each maCEtp should end with a brief review and evaluation. Distribute optional handouts, evaluation forms, exams as appropriate. This review may require 15 to 60 minutes.
1.Review and summarize the important points covered in this maCEtp.
2.Optional recommendations for study topics and study materials for Medication Aides in the coming year.
3.Optional oral or written feedback from students for evaluation of this maCEtp and suggestions for future maCEtps.
4.Optional written examination at the discretion of the instructor.
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Form Information
| Fact Name | Details |
|---|---|
| Governing Law | The Medication Aide program is governed by the Texas Health and Safety Code, Chapter 242, Subchapter F, and 40 TAC Chapter 95. |
| Renewal Requirement | After the first renewal, Medication Aides must complete an approved seven-hour continuing education program annually to maintain their permit. |
| Course Provider | The seven-hour continuing education must be offered by a state-approved Medication Aide Training Program. |
| Instructor Qualifications | Instructors of the continuing education program must meet specific requirements outlined in §95.119(b)(6). |
| Completion Criteria | Successful completion of the program includes attending all seven hours and may involve passing an exam or completing evaluations as determined by the instructor. |
Detailed Guide for Filling Out Medication Aide Renewal In Texas
After completing the Medication Aide Continuing Education Training Program, you will need to fill out the Medication Aide Renewal form to ensure your permit remains valid. This process is essential for maintaining your ability to administer medications in Texas. Follow the steps below carefully to complete the form correctly.
- Gather all necessary documents, including your current Medication Aide permit and proof of completion for the required seven-hour continuing education program.
- Obtain the Medication Aide Renewal form from the Texas Department of Aging and Disability Services website or your training program.
- Fill in your personal information, including your full name, address, and social security number, in the designated fields on the form.
- Indicate your permit number and the expiration date of your current permit.
- Provide details about the continuing education program you completed, including the course title, date of completion, and the name of the instructor.
- Review the information you have entered for accuracy. Make sure everything is complete and correct.
- Sign and date the form at the bottom to certify that the information provided is true and complete.
- Prepare the renewal fee as specified on the form. Include a check or money order made out to the Texas Department of Aging and Disability Services.
- Mail the completed form and payment to the address provided on the form: Texas Department of Aging and Disability Services, Medication Aide Program, Mail Code W-245, P.O. Box 149030, Austin, Texas 78714-9030.
Obtain Answers on Medication Aide Renewal In Texas
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What is the purpose of the Medication Aide Renewal in Texas?
The primary purpose of the Medication Aide Renewal is to maintain and enhance the competency of Medication Aides in administering medications. This ensures that they are equipped with the necessary knowledge and skills to protect the health and welfare of Texas citizens. The renewal process involves completing a state-approved continuing education program.
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What are the requirements for renewing a Medication Aide permit?
To renew a Medication Aide permit, the holder must successfully complete a seven-hour continuing education program, known as the Medication Aide Continuing Education Training Program (maCEtp). This program must be offered by a state-approved training provider. Additionally, the renewal form and fee must be submitted to the Department of Aging and Disability Services (DADS) before the permit expires.
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Is the maCEtp required for the first renewal?
No, the maCEtp is not required for the first renewal of a Medication Aide permit. However, after the first renewal, it becomes mandatory to complete the seven-hour continuing education requirement annually to maintain the permit.
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How is successful completion of the maCEtp determined?
Successful completion of the maCEtp is determined by the instructor. It generally includes attending the full seven hours of instruction. Instructors may also use exams, evaluations, or participation in class activities to assess completion. If an exam is given, it cannot exceed 45 minutes of the total instruction time.
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What happens if the continuing education requirement is not met?
If a Medication Aide does not successfully complete the required seven hours of continuing education, their permit will not be renewed. It is crucial for permit holders to adhere to this requirement to continue practicing.
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Can additional continuing education programs substitute for the maCEtp?
While Medication Aides are encouraged to attend additional continuing education and in-service programs, these cannot substitute for the mandatory seven-hour maCEtp. Only the state-approved program fulfills the renewal requirement.
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What is the format of the maCEtp?
The maCEtp consists of seven clock-hours of actual classroom instruction. Break times are not included in this duration. Instructors have the flexibility to present the content in one continuous session or in shorter segments that total seven hours.
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What information must be submitted to DADS after completing the maCEtp?
After completing the maCEtp, the training provider must inform DADS of each permit holder's name, address, social security number, and permit number. This information must be submitted within 15 days of course completion using the official DADS roster form, signed by the instructor.
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What changes were made to the maCEtp as of May 1, 1996?
Effective May 1, 1996, DADS discontinued the prescriptive framework for the maCEtp curriculum. Instead, it now recommends only selected introductory and closing content, allowing instructors the freedom to determine the major content topics for their courses. This change aims to enhance the relevance and effectiveness of the training.
Common mistakes
Filling out the Medication Aide Renewal form in Texas can be straightforward, but there are common mistakes that individuals often make. One significant error is failing to complete all required sections of the form. Each part of the application is designed to gather specific information necessary for processing the renewal. Omitting details, such as the permit number or social security number, can lead to delays or even denial of the renewal.
Another frequent mistake is neglecting to provide proof of the required continuing education hours. The state mandates that Medication Aides complete seven hours of approved training to be eligible for renewal. Some applicants mistakenly believe that attending additional training sessions can substitute for these hours. However, only the approved Medication Aide Continuing Education Training Program counts towards this requirement. It is essential to ensure that the documentation of completion is attached to the application.
Inaccurate or incomplete contact information is another common issue. It is vital for applicants to verify that their name, address, and phone number are current and correctly entered. If the Texas Department of Aging and Disability Services cannot reach the applicant due to outdated or incorrect information, it may hinder the renewal process. Double-checking this information before submission can save time and prevent complications.
Some applicants also overlook the payment section of the form. The renewal process requires a fee, and failing to include the correct payment can result in the application being returned or delayed. It is advisable to check the payment methods accepted and ensure that the correct amount is enclosed with the application.
Lastly, not submitting the form within the designated timeframe can lead to complications. The renewal application must be submitted before the expiration of the current permit. Waiting until the last minute can increase the risk of errors or missing documentation. To avoid this, it is recommended to submit the application well in advance of the expiration date, allowing ample time for any necessary corrections.
Documents used along the form
When renewing your Medication Aide permit in Texas, several other documents may be necessary to ensure compliance with state regulations. Each of these forms plays a vital role in the renewal process, helping to maintain the standards of care for medication administration. Here’s a brief overview of the documents you might encounter.
- Medication Aide Training Program Completion Certificate: This certificate verifies that you have successfully completed an approved training program. It confirms your eligibility to renew your permit and ensures that you meet the educational requirements set by the state.
- Continuing Education Documentation: This document provides proof that you have completed the required seven hours of continuing education. It is essential for demonstrating your commitment to staying informed about medication management practices.
- Renewal Application Form: This form is the official request to renew your Medication Aide permit. It typically requires personal information, permit details, and may include a section for attesting to your completion of required training and education.
- Payment Receipt: This receipt serves as proof of payment for the renewal fee. It is important to keep this document as it may be requested during the renewal process.
- Background Check Authorization: Depending on the regulations in place, you may need to submit a form authorizing a background check. This helps ensure that all Medication Aides meet the necessary standards for safety and care.
- Instructor Evaluation Form: If your training included an evaluation component, this form documents the assessment of your performance during the training sessions. It may be required to confirm that you have met the competency standards established by the state.
Gathering these documents ahead of time can streamline your renewal process and help ensure that you remain compliant with Texas regulations. Staying organized and informed is key to maintaining your role as a Medication Aide.
Similar forms
- Certified Nursing Assistant (CNA) Renewal Form: Similar to the Medication Aide Renewal form, the CNA renewal form requires proof of continuing education. Both documents aim to ensure that individuals maintain their competency and knowledge in their respective fields to provide safe and effective care.
- Registered Nurse (RN) License Renewal Application: Like the Medication Aide Renewal form, the RN license renewal application requires completion of continuing education hours. Both documents serve to protect public health by ensuring that healthcare providers stay updated on best practices and regulations.
- Licensed Vocational Nurse (LVN) Renewal Application: The LVN renewal application shares similarities with the Medication Aide Renewal form in that it mandates continuing education. This requirement helps ensure that LVNs remain knowledgeable about new developments in patient care and medication management.
- Pharmacy Technician Certification Board (PTCB) Renewal Application: The PTCB renewal application is akin to the Medication Aide Renewal form in its requirement for continuing education. Both documents are designed to ensure that individuals in these roles are equipped with the latest information and skills necessary for safe medication administration.
- Home Health Aide (HHA) Certification Renewal: The HHA certification renewal process parallels the Medication Aide Renewal form by requiring ongoing education. This helps ensure that Home Health Aides remain competent in providing care and administering medications safely to clients.
Dos and Don'ts
When filling out the Medication Aide Renewal form in Texas, it’s essential to approach the task with care and attention. Here’s a list of things you should and shouldn’t do to ensure a smooth renewal process.
- Do ensure you have completed the required seven hours of continuing education before submitting your renewal form.
- Do verify that the continuing education program you attended is state-approved.
- Do include your social security number and permit number on the form.
- Do submit your renewal form and fee before the expiration date of your current permit.
- Do keep a copy of your completed renewal form for your records.
- Don’t wait until the last minute to complete your continuing education requirements.
- Don’t submit the renewal form without ensuring that all information is accurate and complete.
- Don’t assume that attending additional training programs will substitute for the required seven hours.
- Don’t forget to check that the instructor of your continuing education program meets the necessary qualifications.
By following these guidelines, you can navigate the renewal process with confidence and ensure that you remain compliant with Texas regulations. Remember, your role as a Medication Aide is crucial in supporting the health and well-being of those you serve.
Misconceptions
- Misconception 1: The Medication Aide Continuing Education Training Program (maCEtp) is required for the first renewal.
- Misconception 2: Any training program can substitute for the required seven hours of continuing education.
- Misconception 3: Break times count toward the seven clock-hours of instruction.
- Misconception 4: Instructors do not need to meet specific qualifications to teach the maCEtp.
- Misconception 5: Completion of the maCEtp is based solely on attendance.
This is not true. The maCEtp is not required for the first renewal. After the first renewal, Medication Aides must complete the maCEtp annually to maintain their permit.
This is incorrect. Only an approved maCEtp offered by a state-approved Medication Aide Training Program fulfills the seven-hour requirement. Additional training cannot replace this mandatory education.
This is false. Break times do not count as part of the seven clock-hours of actual classroom instruction. The full seven hours must be dedicated to instructional time.
This is misleading. Instructors must meet the requirements outlined in the regulations to teach the maCEtp. These qualifications ensure that instructors are adequately prepared to educate Medication Aides.
This is not accurate. While attendance is necessary, successful completion may also depend on passing an exam or completing evaluations as determined by the instructor. This ensures a comprehensive understanding of the material.
Key takeaways
When filling out and using the Medication Aide Renewal form in Texas, consider the following key takeaways:
- Understand the Purpose: The renewal process aims to maintain and enhance the competency of Medication Aides, ensuring they can safely administer medications.
- First Renewal Exemption: The Medication Aide Continuing Education Training Program (maCEtp) is not required for the first renewal of your permit.
- Annual Requirement: After the first renewal, Medication Aides must complete an approved seven-hour maCEtp annually to renew their permit.
- Completion Confirmation: Successfully completing the seven-hour continuing education requirement is crucial for eligibility for renewal.
- State Approval: The seven-hour maCEtp must be offered by a state-approved Medication Aide Training Program.
- Instructor Qualifications: Instructors of the maCEtp must meet specific requirements set by the Texas Department of Aging and Disability Services (DADS).
- Classroom Instruction: The approved maCEtp consists of seven clock-hours of actual classroom instruction, excluding break times.
- Curriculum Flexibility: Since May 1, 1996, DADS recommends selected content for the maCEtp, allowing instructors to determine the major topics.
- Successful Completion: Completion of the maCEtp may involve attendance, examinations, and evaluations, as determined by the instructor.
- Reporting Requirements: Instructors must inform DADS of each permit holder's successful completion within 15 days using the official roster form.
By keeping these points in mind, Medication Aides can navigate the renewal process more effectively and ensure compliance with state regulations.