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The Kentucky UI-1 form plays a crucial role in determining an employer's liability for Unemployment Insurance within the state. This form is essential for businesses, whether new or existing, as it helps establish the necessary details about the employer and the type of employment involved. Employers must provide their business name, mailing address, and federal employer ID, along with specific information about their business activities in Kentucky. The form consists of several parts, including identification, general information, and sections tailored for different types of employment, such as agricultural and domestic. It also addresses the acquisition of existing businesses, ensuring that both transferring and acquiring parties are properly documented. Completing the UI-1 form accurately is vital, as failure to do so may result in no action being taken on the application. This underscores the importance of understanding the requirements and implications of the form, particularly for those navigating the complexities of employment in Kentucky.

Sample - Kentucky Ui 1 Form

 

 

 

 

COMMONWEALTH OF KENTUCKY

 

 

 

This form is to determine if an employer is liable for Unemployment Insurance in

 

 

 

 

Division of Unemployment Insurance

 

 

 

Kentucky.

 

 

 

 

 

 

 

 

P. O. Box 948

 

 

 

 

 

 

 

NO ACTION WILL BE TAKEN AND

 

 

 

 

Frankfort, Kentucky 40602-0948

 

 

 

 

 

 

 

THE FORM RETURNED IF NOT

 

 

 

 

(502) 564-2272 FAX (502) 564-9332

 

 

 

 

 

 

 

PROPERLY COMPLETED AND

 

 

 

 

 

 

 

 

 

 

 

APPLICATION FOR UNEMPLOYMENT INSURANCE

SIGNED.

PART I - IDENTIFICATION AND TYPE OF EMPLOYMENT

EMPLOYER RESERVE ACCOUNT

 

1. Business Name & Mailing Address:

 

 

 

UI-1 (R. 06/91) (V-3)

 

 

Legal Entity Name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Business Name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(To be completed by all employers)

Address

 

 

 

 

 

 

 

 

 

 

5.

Check type of employment and complete remainder

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Of form as indicated.

Address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Acquired all or part of an existing business - Parts II and VI

Address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

New Business Employer - Parts II and III

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Domestic Employer - Parts II and IV

City

 

 

 

 

 

 

 

 

State

 

Zip Code

 

 

 

 

Agricultural Employer – Parts II and V

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

New 501(c)(3) Non-Profit Employer – Part I Only*

2.

Telephone #

(

 

 

)

 

 

 

 

 

 

 

 

 

Governmental Entity - Part I Only*

 

Fax #

(

 

)

 

 

 

 

 

 

 

 

 

Resumed Employment - Part II

 

E-Mail

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Enter Date Employment Resumed:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

Federal Employer ID

 

 

 

 

 

 

 

 

 

 

 

* Form UI-1S will be sent to you upon return of this form.

4.If you have previously been assigned an Unemployment Insurance Number, enter it here:

PART II - GENERAL INFORMATION

6.Describe MAJOR Business Activity IN KENTUCKY (BE SPECIFIC)

 

 

 

 

(g)

Agricultural (Type)

(a)

Retail Trade (Product)

 

 

(h)

Wholesale Trade (Product)

(b)

Service (Type)

 

 

(i)

Manufacturing (Product)

(c)

Construction (Type)

 

 

(j)

Mining (Product)

 

Residential

Non-residential

(k)

Other (Explain)

(d) Information/Publishing/Broadcasting/Internet

(e)

Finance/Insurance/Real Estate (Product)

 

 

 

 

 

(f)

Transportation/Communication/Utilities (Type)

 

 

 

 

 

7.

Is this establishment primarily engaged in performing services for other units or locations for this company?

YES

NO

 

If, “YES”, indicate the nature of activity of this establishment:

 

 

 

 

 

(a)

Central Administrative Office

(c)

Storage (warehouse)

 

 

 

(b)

Research, development or testing

(d)

Other (specify)

 

 

8.Identification of Owner, Partners (General or Limited), Corporate Officers, Members, etc. (Attach additional sheet if necessary)

SOCIAL SECURITY NUMBER

FIRST NAME

M.I.

LAST NAME

TITLE

TELEPHONE NO.

RESIDENCE ADDRESS

9.Name, Mailing Address and Telephone Number of person with payroll records (if different from above):

10.

Type of Organization:

Sole Proprietorship

Partnership

Corporation

11.Provide the following information for each establishment or location in Kentucky: Physical Location of Business in Kentucky (Street, City, Zip Code)

(If no physical location, please provide home address of employee or work site in Kentucky.)

LLP

LLC

County

Other

No. of Workers

Check here if you wish to file a separate wage and tax report for each location.

12.Prior to beginning employment in Kentucky, were you subject in the current or preceding year under the unemployment compensation

law of any other state?

YES

NO If “YES”, what State:

PART III - NEW BUSINESS EMPLOYMENT (Do not include agricultural or domestic employment!) (INCLUDE CORPORATE OFFICERS!)

13.Date on which you first employed a worker in Kentucky (month, day, year):

14.Date you first paid wages in Kentucky (month, day, year):

15.

Have you or do you expect to have a quarterly payroll of at least $1,500.00?

YES

NO

 

 

 

 

 

 

 

If “YES” in what month and year did (or will) this first occur?

Month

 

 

 

Year

 

 

 

 

 

 

16.

Have you or do you expect to employ at least one worker in 20 different calendar weeks during a calendar year?

 

 

YES

NO

 

If “YES” in what month and year did (or will) the 20th week occur?

Month

 

 

 

 

Year

 

 

 

 

 

 

Signature:

I hereby affirm that I am authorized to sign this report on behalf of the indicated employer, and further affirm that the information provided herein is

 

 

complete and accurate to the best of my knowledge. I understand that I may be subject to the full penalty of the law for knowingly making a false

 

 

statement (KRS 341.990).

 

 

 

 

 

 

 

 

 

 

 

 

 

SIGNATURE

TITLE

DATE

UI-1, Page 2 (V-3)

PART IV - DOMESTIC (HOUSEHOLD) EMPLOYMENT

17.Date on which you first employed a worker in domestic employment in Kentucky (month, day, year):

18.Have you or do you expect to have a quarterly domestic (household) payroll of at least $1,000.00?

If yes, in what month and year did (or Will) this first occur?

Month

YES Year

NO

PART V - AGRICULTURAL EMPLOYMENT (INCLUDE CORPORATE OFFICERS!)

19.Date on which you first employed a worker in agricultural employment in Kentucky (month, day, year):

20.Have you or do you expect to have a quarterly agricultural payroll of at least $20,000.00; or, have you or do you

expect to employ at least 10 agricultural workers in 20 different weeks during a calendar year?

YES

If yes, in what month and year did (or will) this first occur?

Month

 

 

Year

NO

PART VI - ACQUISITION OF EXISTING BUSINESS - To be completed by both the transferring and acquiring parties.

21.ENTER DATE OF TRANSFER AND STATUS OF OWNERSHIP PRIOR TO TRANSFER

DATE OF TRANSFER

 

 

EMPLOYER NO.

FEDERAL NO.

 

Names of Owner/s or Officer/s Phone

(

)

 

TYPE OF OWNERSHIP

REASON FOR CHANGE

 

 

 

 

 

 

Proprietorship

Sold

Leased

 

 

 

 

 

Partnership

 

 

 

 

 

 

 

Corporation

Lease Reverted

Other (Explain)

 

 

 

 

 

Other (Explain)

 

 

 

 

 

 

 

 

TYPE OF CHANGE

 

Trade or Business Name & Address

 

 

 

 

 

 

 

 

 

 

 

 

Transferred in Entirety (ALL KY OPERATIONS)...

 

 

 

 

 

 

(Complete #22 - Both Parties Must Sign)

 

 

 

 

 

 

Transferred in Part

 

 

 

 

 

 

 

 

 

 

 

 

(Complete #22, 23, 24, 25 & 26 - Both Parties Must Sign

 

 

 

 

 

 

22.

ENTER DATA FOR NEW OWNERSHIP

 

EMPLOYER NO.

FEDERAL NO.

 

Name, Address & S.S. # of Owner/s or Officer/s

TYPE OF OWNERSHIP

Proprietorship

Partnership

Corporation

Other (Explain)

TRADE OR BUSINESS NAME, ADDRESS & ZIP CODE

Location of Business in Kentucky (Street, City, Zip Code)

Phone (

)

Principal Activity

Principal Product

 

 

 

 

 

 

 

 

 

 

 

 

23.

ENTER DATA FOR RETAINED PORTION

 

EMPLOYER NO.

FEDERAL NO.

 

Name, Address & S.S. # of Owner/s or Officer/s

TYPE OF OWNERSHIP

Proprietorship

Partnership

Corporation

Other (Explain)

TRADE OR BUSINESS NAME, ADDRESS & ZIP CODE

Location of Business in Kentucky (Street, City, Zip Code)

Phone (

)

Principal Activity

Principal Product

24.

Portion of prior owner/operator’s reserve account to be transferred:

 

%

25.Percentage of reserve transferred must be based on payroll or number of employees transferred. Please indicate which basis has been used.

26.Predecessor’s date of first employment for transferred portion.

Signature & Title of Transferor or

Signature & Title of Transferee or

Date

Disposing Employer Shown in Part 1

Acquiring Employer Shown in Part 2

 

(Owner or Officer)

(Owner or Officer)

 
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Form Information

Fact Name Description
Purpose The Kentucky UI-1 form is used to determine an employer's liability for Unemployment Insurance in the state.
Governing Law This form is governed by Kentucky Revised Statutes (KRS) 341.990.
Completion Requirement The form must be properly completed and signed; otherwise, it will not be processed.
Identification Section Part I requires employers to provide their business name, address, and type of employment.
Types of Employment Employers must check the type of employment applicable, such as new business or agricultural employer.
Owner Information Part II includes identification of owners, partners, or corporate officers, along with their contact details.
Quarterly Payroll Employers are asked about their expected quarterly payroll, which helps determine their unemployment insurance obligations.
Domestic Employment Part IV specifically addresses domestic employment, requiring separate reporting for household payroll.
Agricultural Employment Part V outlines requirements for agricultural employers, including payroll thresholds and worker counts.

Detailed Guide for Filling Out Kentucky Ui 1

Filling out the Kentucky UI-1 form is a crucial step for employers who want to ensure compliance with unemployment insurance regulations. This form collects essential information about your business and its employment practices. Completing it accurately is vital, as any errors or omissions may lead to delays or complications in processing your application.

  1. Provide Your Business Information: Enter your business name and mailing address. Make sure to include the legal entity name and the complete address with city, state, and zip code.
  2. Contact Information: Fill in your telephone number and fax number, if applicable. Include your email address for further communication.
  3. Federal Employer ID: If you have a Federal Employer Identification Number, enter it here. If you have previously been assigned an Unemployment Insurance Number, provide that information as well.
  4. Describe Your Business Activity: Specify the major business activity in Kentucky. Choose from the provided categories and be as detailed as possible.
  5. Ownership Information: List the identification details of owners, partners, or corporate officers. Include their social security numbers, names, titles, and contact information.
  6. Payroll Records Contact: If someone other than the owner manages payroll records, provide their name, mailing address, and phone number.
  7. Type of Organization: Indicate whether your business is a sole proprietorship, partnership, corporation, or another type of organization.
  8. Location Details: Provide the physical location of your business in Kentucky. If there is no physical location, use the address of an employee or worksite.
  9. Prior Employment History: Answer whether you were subject to unemployment compensation law in any other state in the current or preceding year.
  10. New Business Employment Information: If applicable, fill in the dates you first employed a worker and paid wages in Kentucky. Indicate your expected quarterly payroll and the number of workers you expect to employ.
  11. Domestic Employment Details: If applicable, provide the date you first employed a domestic worker and your expected quarterly payroll for domestic employment.
  12. Agricultural Employment Details: If applicable, provide the date you first employed a worker in agricultural employment and your expected quarterly payroll for agricultural employment.
  13. Transfer of Business: If you are acquiring an existing business, complete the sections regarding the transfer date, ownership status, and details about the previous and new ownership.
  14. Signature: Finally, sign the form, affirming that you are authorized to submit it on behalf of the employer and that all information is accurate to the best of your knowledge.

Obtain Answers on Kentucky Ui 1

  1. What is the Kentucky UI-1 form?

    The Kentucky UI-1 form is used by employers to determine their liability for Unemployment Insurance in the state of Kentucky. It collects essential information about the business and its employment practices. If the form is not filled out correctly, it will be returned without any action taken.

  2. Who needs to complete the UI-1 form?

    Any employer who is starting a business or has acquired an existing business in Kentucky must complete the UI-1 form. This includes:

    • New businesses
    • Domestic employers
    • Agricultural employers
    • 501(c)(3) non-profit organizations
    • Governmental entities
  3. What information is required on the form?

    The UI-1 form requires various details, including:

    • Business name and address
    • Federal Employer ID number
    • Type of organization (e.g., sole proprietorship, partnership, corporation)
    • Major business activity in Kentucky
    • Identification of owners or corporate officers
    • Payroll information and employment history

    Make sure to provide complete and accurate information to avoid delays.

  4. What happens after I submit the UI-1 form?

    Once you submit the UI-1 form, it will be reviewed by the Kentucky Division of Unemployment Insurance. If everything is in order, you will receive a confirmation along with your Unemployment Insurance Number. If any information is missing or incorrect, the form will be returned to you for correction.

Common mistakes

Completing the Kentucky UI-1 form accurately is essential for employers seeking to determine their liability for Unemployment Insurance. However, many individuals make common mistakes that can lead to delays or complications in processing. Understanding these pitfalls can help ensure a smoother application process.

One frequent mistake is failing to provide the correct business name and mailing address. Employers often assume that the name they commonly use is sufficient, but the legal entity name must match the official records. This discrepancy can result in the form being returned or rejected.

Another common error involves neglecting to check the appropriate type of employment. The form requires employers to indicate whether they are a new business, a domestic employer, or an agricultural employer, among others. Omitting this crucial detail can lead to confusion regarding the applicable regulations and requirements.

Inaccurate or incomplete descriptions of the major business activity in Kentucky are also problematic. Employers should be specific when describing their primary activities, as vague responses may raise questions and necessitate further clarification. This can prolong the review process and delay the establishment of unemployment insurance liability.

Some employers fail to include all required information about owners, partners, and corporate officers. Each individual’s social security number, name, title, and contact information must be provided. Missing this information can result in incomplete records and hinder communication with the unemployment office.

Another mistake occurs when employers do not indicate whether they have previously been subject to unemployment compensation laws in other states. This information is critical for determining liability, and failing to disclose it can complicate the evaluation of the application.

Employers sometimes miscalculate the date on which they first employed a worker or paid wages in Kentucky. Providing inaccurate dates can lead to issues with compliance and affect the employer's responsibilities under state law. It is vital to ensure that these dates are precise and reflect the actual employment timeline.

Additionally, some individuals overlook the requirement to sign the form. A signature affirms that the information provided is accurate and complete. Without this affirmation, the form will not be processed, leading to unnecessary delays.

Another common oversight is failing to provide the necessary information regarding the quarterly payroll expectations. Employers should clearly state whether they expect to meet the thresholds outlined in the form. Misunderstanding these requirements can result in misclassification and potential penalties.

Lastly, employers may neglect to attach additional sheets when necessary. If there are multiple owners or complex business structures, it is essential to provide all relevant information. Failing to do so can lead to incomplete submissions and further complications in the review process.

By being aware of these common mistakes, employers can take proactive steps to ensure their Kentucky UI-1 form is completed accurately and efficiently. Attention to detail can make a significant difference in the application process and ultimately in the establishment of unemployment insurance liability.

Documents used along the form

The Kentucky UI-1 form is essential for determining an employer's liability for Unemployment Insurance in Kentucky. When completing this form, several other documents may be necessary to provide additional information or support the application. Below is a list of commonly used forms and documents that often accompany the Kentucky UI-1 form.

  • UI-1S Form: This form is sent to employers after they submit the UI-1 form. It provides the assigned Unemployment Insurance number and further instructions for compliance.
  • Employer’s Quarterly Wage and Tax Report: This report details the wages paid to employees and the taxes withheld. It is crucial for maintaining accurate records of payroll and tax obligations.
  • Federal Employer Identification Number (EIN) Application: Employers must obtain an EIN from the IRS for tax purposes. This number is often required when filling out the UI-1 form.
  • Business License: A copy of the business license may be necessary to demonstrate that the employer is legally authorized to operate within Kentucky.
  • Articles of Incorporation or Organization: For corporations or LLCs, providing these documents helps establish the legal structure of the business and the identity of its owners.

It is important to ensure that all required forms and documents are accurately completed and submitted together with the Kentucky UI-1 form. This will help facilitate the processing of your application and ensure compliance with state regulations.

Similar forms

The Kentucky UI-1 form serves as a crucial document for employers seeking to determine their liability for unemployment insurance in the state. Similar forms exist in various contexts, each serving a distinct purpose but sharing some common elements. Here are four documents that are similar to the Kentucky UI-1 form:

  • IRS Form 940: This form is used by employers to report their annual Federal Unemployment Tax Act (FUTA) tax. Like the Kentucky UI-1, it helps determine an employer's obligations regarding unemployment insurance, but it is focused on federal requirements rather than state-level specifics.
  • State Unemployment Insurance Registration Forms: Each state has its own version of a registration form for unemployment insurance, similar to the Kentucky UI-1. These forms collect information about the employer, including business structure and payroll details, to assess liability for state unemployment taxes.
  • IRS Form W-2: While primarily used for reporting employee wages and taxes withheld, the W-2 form also indicates whether an employer is subject to unemployment insurance. Both the W-2 and the UI-1 require detailed information about employees and payroll, reinforcing the connection between wage reporting and unemployment insurance responsibilities.
  • Employer's Quarterly Wage Report: This report is submitted by employers to state unemployment agencies to detail wages paid to employees during a specific quarter. Similar to the UI-1 form, it ensures compliance with unemployment insurance laws and provides data necessary for calculating unemployment benefits.

Dos and Don'ts

When filling out the Kentucky UI-1 form, it is crucial to be accurate and thorough. Here are five important dos and don'ts to keep in mind:

  • Do double-check all information before submitting the form. Accuracy is key to avoid delays.
  • Do ensure that all required sections are completed. Missing information can result in your form being returned.
  • Do provide a clear and specific description of your business activities. This helps in determining your liability for unemployment insurance.
  • Do sign the form. An unsigned form will not be processed.
  • Do keep a copy of the completed form for your records.
  • Don't leave any sections blank unless instructed to do so. Each part of the form serves a purpose.
  • Don't use vague terms when describing your business. Specificity helps clarify your operations.
  • Don't forget to include your Federal Employer ID number if applicable. This is essential for processing.
  • Don't submit the form without checking for errors. Typos can lead to complications.
  • Don't hesitate to ask for help if you are unsure about any part of the form. It's better to seek clarification than to guess.

Misconceptions

Misconception 1: The Kentucky UI-1 form is only for large businesses.

This is not true. All employers, regardless of size, must complete the Kentucky UI-1 form if they are liable for unemployment insurance. Even small businesses and sole proprietors need to fill it out.

Misconception 2: The form can be submitted without any supporting documentation.

In fact, the Kentucky UI-1 requires specific information about your business and its operations. If you have any prior unemployment insurance numbers or details about your business activities, you should include them with your submission.

Misconception 3: Once the form is submitted, there’s no need to follow up.

It’s important to follow up after submitting the form. If there are any issues or missing information, the Division of Unemployment Insurance may contact you. Staying proactive can help ensure everything is processed smoothly.

Misconception 4: The Kentucky UI-1 form is only relevant for new businesses.

This form is not just for new businesses. It is also required for existing businesses that may have changed ownership or type of employment. If your business situation changes, you may need to complete this form again.

Misconception 5: The form is complicated and takes a long time to complete.

While it may seem daunting at first, the Kentucky UI-1 form is straightforward if you have all the necessary information on hand. Taking it step-by-step can make the process much quicker and easier.

Key takeaways

Here are some key takeaways about filling out and using the Kentucky UI-1 form:

  • Accurate Information is Crucial: Ensure all details, such as business name and address, are filled out correctly to avoid delays.
  • Identify Your Business Type: Check the appropriate box for your type of employment, whether it’s a new business, agricultural, or domestic employer.
  • Provide Major Business Activity: Clearly describe the main activity of your business in Kentucky to help with classification.
  • Owner Information Required: List all owners, partners, and corporate officers, including their Social Security numbers and titles.
  • Understand Payroll Requirements: Be aware of the payroll thresholds for your business type to determine if you need to file.
  • Signature Needed: The form must be signed by an authorized person to validate the information provided.
  • Submission is Essential: Submit the completed form to the Kentucky Division of Unemployment Insurance to establish your employer status.
  • Keep Records: Maintain a copy of the completed form for your records, as it may be needed for future reference.