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Outline

The IRS 1040 form is a crucial document for anyone filing their federal income tax return in the United States. This form serves as the primary means for individuals to report their income, claim deductions, and calculate their tax liability. It includes sections for various types of income, such as wages, dividends, and self-employment earnings. Additionally, taxpayers can list deductions and credits, which can significantly reduce the amount owed. The 1040 form also allows for the reporting of additional income sources, such as capital gains or rental income. Importantly, it provides options for taxpayers to indicate their filing status, which can affect their tax rate and eligibility for certain credits. Understanding the 1040 form is essential, as it lays the foundation for accurate tax reporting and compliance with federal tax laws.

Sample - IRS 1040 Form

Form1040

Department of the Treasury—Internal Revenue Service

2025

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

U.S. Individual Income Tax Return

OMB No. 1545-0074

IRS Use Only—Do not write or staple in this space.

 

For the year Jan. 1–Dec. 31, 2025, or other tax year beginning

 

 

, 2025, ending

, 20

 

 

 

See separate instructions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Filed pursuant to section 301.9100-2

Combat zone

 

 

 

 

 

 

 

 

Deceased

MM / DD

/ YYYY

 

Spouse

MM /

DD / YYYY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Your first name and middle initial

 

 

 

 

Last name

 

 

 

 

 

 

 

 

 

 

Your social security number

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If joint return, spouse’s first name and middle initial

 

Last name

 

 

 

 

 

 

 

 

 

 

Spouse’s social security number

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Home address (number and street). If you have a P.O. box, see instructions.

 

 

 

 

 

 

 

Apt. no.

 

Check here if your main home, and your

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

spouse’s if filing a joint return, was in

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

the U.S. for more than half of 2025.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

City, town, or post office. If you have a foreign address, also complete spaces below.

State

 

 

ZIP code

 

Presidential Election Campaign

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Check here if you, or your spouse

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

if filing jointly, want $3 to go to

 

Foreign country name

 

 

 

Foreign province/state/county

 

 

 

 

Foreign postal code

this fund. Checking a box below

 

 

 

 

 

 

 

 

will not change your tax or refund.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

You

 

Spouse

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Filing Status

 

Single

 

 

 

 

 

 

 

 

 

 

Head of household (HOH)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Check only

 

Married filing jointly (even if only one had income)

 

 

 

 

 

Qualifying surviving spouse (QSS)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If you checked the HOH or QSS box, enter the child’s name

 

one box.

 

Married filing separately (MFS). Enter spouse’s SSN above

 

 

 

 

 

 

 

and full name here:

 

 

 

 

 

 

 

 

 

if the qualifying person is a child but not your dependent:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If treating a nonresident alien or dual-status alien spouse as a U.S. resident for the entire tax year, check the box and enter their name (see instructions and attach statement if required):

Digital Assets

At any time during 2025, did you: (a) receive (as a reward, award, or payment for property or services); or (b) sell,

 

Yes

 

No

 

 

 

exchange, or otherwise dispose of a digital asset (or a financial interest in a digital asset)? (See instructions.) . .

 

 

Dependents

(see instructions)

If more than four dependents, see instructions and check here . .

Dependent 1

Dependent 2

Dependent 3

Dependent 4

(1)First name

(2)Last name

(3) SSN

(4)Relationship

(5)

Check if lived

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(a)

 

Yes

 

 

(a)

 

Yes

 

 

(a)

 

Yes

 

 

(a)

 

Yes

 

 

with you more

(b)

 

And in the U.S.

(b)

 

And in the U.S.

(b)

 

And in the U.S.

(b)

 

And in the U.S.

than half of 2025

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(6)

Check if

 

Full-time

 

 

Permanently

 

Full-time

 

 

Permanently

 

Full-time

 

 

Permanently

 

Full-time

 

 

Permanently

 

 

 

 

 

 

 

 

 

 

 

student

 

 

and totally

 

student

 

 

and totally

 

student

 

 

and totally

 

student

 

 

and totally

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

disabled

 

 

 

 

 

 

disabled

 

 

 

 

 

 

disabled

 

 

 

 

 

 

disabled

(7)

Credits

 

Child tax

 

 

Credit for

 

Child tax

 

 

Credit for

 

Child tax

 

 

Credit for

 

Child tax

 

 

Credit for

 

 

 

 

 

 

 

 

 

 

 

credit

 

 

 

other

 

credit

 

 

 

other

 

credit

 

 

 

other

 

credit

 

 

 

other

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

dependents

 

 

 

 

 

 

dependents

 

 

 

 

 

 

dependents

 

 

 

 

 

 

dependents

Check if your filing status is MFS or HOH and you lived apart from your spouse for the last 6 months of 2025, or you are legally separated according to your state law under a written separation agreement or a decree of separate maintenance and you did not live in the same household as your spouse at the end of 2025.

 

 

Income

1a

Total amount from Form(s) W-2, box 1 (see instructions)

. . . .

.

 

1a

 

 

 

 

Attach Form(s)

b

Household employee wages not reported on Form(s) W-2

. . . .

.

 

1b

 

 

 

 

c

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1c

 

 

 

 

W-2 here. Also

Tip income not reported on line 1a (see instructions)

. . . .

.

 

 

 

 

 

attach Forms

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

d

Medicaid waiver payments not reported on Form(s) W-2 (see instructions) . . .

. . . .

.

 

1d

 

 

 

 

W-2G and

 

 

 

 

 

1099-R if tax

e

Taxable dependent care benefits from Form 2441, line 26

. . . . . . .

 

. . . .

.

 

1e

 

 

 

 

was withheld.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

f

Employer-provided adoption benefits from Form 8839, line 31

. . . .

.

 

1f

 

 

 

 

If you did not

 

 

 

 

 

g

Wages from Form 8919, line 6

. . . .

.

 

1g

 

 

 

 

get a Form

 

 

 

 

 

W-2, see

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

h

Other earned income (see instructions). Enter type and amount:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1h

 

 

 

 

instructions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

i

Nontaxable combat pay election (see instructions) . . .

. . . .

 

1i

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

z

Add lines 1a through 1h

. . . . . . . . . . . . . . . . .

 

. . . .

.

 

1z

 

 

 

 

 

 

 

 

 

 

 

 

 

Attach Sch. B

 

2a

Tax-exempt interest . .

.

 

2a

 

 

 

 

 

 

 

b Taxable interest

. . . .

.

 

2b

 

 

 

 

if required.

3a

Qualified dividends . .

.

 

3a

 

 

 

 

 

 

 

b Ordinary dividends

. . . .

.

 

3b

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

c

Check if your child’s dividends are included in

1

 

Line 3a

 

 

2

 

 

Line 3b

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4a

IRA distributions . . .

.

 

4a

 

 

 

 

 

 

 

b Taxable amount .

. . . .

.

 

4b

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

c

Check if (see instructions)

.

. . . .

1

 

Rollover

 

 

2

 

 

QCD

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5a

Pensions and annuities .

.

 

5a

 

 

 

 

 

 

 

b Taxable amount .

. . . .

.

 

5b

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

c

Check if (see instructions)

.

. . . .

1

 

Rollover

 

 

2

 

 

PSO

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6a

Social security benefits .

.

 

6a

 

 

 

 

 

 

 

b Taxable amount .

. . . .

.

 

6b

 

 

 

 

 

 

 

c

If you elect to use the lump-sum election method, check here (see instructions)

 

 

 

 

 

 

 

 

 

 

 

d

If you are married filing separately and lived apart from your spouse the entire year (see inst.), check here

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7a

Capital gain or (loss). Attach Schedule D if required

. . . . . . . . .

 

. . . .

.

 

7a

 

 

 

 

 

 

 

b

Check if:

 

Schedule D not required

 

Includes child’s capital gain or (loss)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8

Additional income from Schedule 1, line 10

. . . .

.

 

8

 

 

 

 

 

 

 

9

Add lines 1z, 2b, 3b, 4b, 5b, 6b, 7a, and 8. This is your total income . . . .

. . . .

.

 

9

 

 

 

 

 

 

 

10

Adjustments to income from Schedule 1, line 26

. . . .

.

 

10

 

 

 

 

 

 

 

11a

Subtract line 10 from line 9. This is your adjusted gross income

. . . . .

 

. . . .

.

 

11a

 

 

 

 

For Disclosure, Privacy Act, and Paperwork Reduction Act Notice, see separate instructions.

Cat. No. 11320B

Form

1040

(2025) Created 9/5/25

 

Form Information

Fact Name Description
Purpose The IRS 1040 form is used by individuals to file their annual income tax returns with the federal government.
Filing Deadline Taxpayers must submit their 1040 form by April 15 of each year, unless an extension is filed.
Income Reporting All sources of income, including wages, dividends, and interest, must be reported on the 1040 form.
Deductions Taxpayers can choose between taking the standard deduction or itemizing their deductions to reduce taxable income.
State-Specific Forms Each state has its own income tax forms, governed by state laws, such as the California Revenue and Taxation Code.
Signature Requirement Taxpayers must sign and date the 1040 form, certifying that the information provided is accurate to the best of their knowledge.

Detailed Guide for Filling Out IRS 1040

Completing the IRS 1040 form is an essential step in filing your federal income tax return. This process requires careful attention to detail to ensure accuracy and compliance with tax regulations. After filling out the form, you will need to review your information and submit it by the designated deadline.

  1. Gather all necessary documents, including W-2 forms, 1099 forms, and any other income statements.
  2. Start with your personal information at the top of the form. Include your name, address, and Social Security number.
  3. Indicate your filing status by checking the appropriate box. Options include Single, Married Filing Jointly, Married Filing Separately, Head of Household, and Qualifying Widow(er).
  4. Report your income in the designated section. This includes wages, salaries, tips, and any other sources of income.
  5. Calculate your adjusted gross income (AGI) by subtracting any adjustments from your total income.
  6. Move to the section for deductions. Choose between the standard deduction or itemizing your deductions, and fill in the appropriate amounts.
  7. Determine your taxable income by subtracting your deductions from your AGI.
  8. Calculate your tax liability using the tax tables provided in the instructions.
  9. Complete the section for tax credits, if applicable, to reduce your overall tax liability.
  10. Fill out the payments section, including any withholding and estimated tax payments made during the year.
  11. Determine whether you owe additional taxes or if you are due a refund.
  12. Sign and date the form at the bottom. If filing jointly, both spouses must sign.
  13. Make a copy of the completed form for your records before submitting it.

Obtain Answers on IRS 1040

  1. What is the IRS 1040 form?

    The IRS 1040 form is the standard individual income tax return form used by U.S. taxpayers to report their annual income. It allows you to calculate your taxable income and determine your tax liability. The form is essential for filing your federal income tax return.

  2. Who needs to file a 1040 form?

    Generally, you must file a 1040 form if your income exceeds a certain threshold, which varies based on your filing status, age, and type of income. Even if you earn below the threshold, you may want to file to claim a refund or certain credits.

  3. What information do I need to complete the 1040 form?

    To complete the 1040 form, gather the following information:

    • Your Social Security number
    • Income statements (W-2s, 1099s, etc.)
    • Details of deductions and credits
    • Bank account information for direct deposit

    Having this information ready will help streamline the filing process.

  4. When is the deadline for filing the 1040 form?

    The deadline to file your 1040 form is typically April 15th of each year. If this date falls on a weekend or holiday, the deadline may be extended to the next business day. You can also request an extension, but this does not extend the time to pay any taxes owed.

  5. How do I file the 1040 form?

    You can file the 1040 form in several ways:

    • Online through tax software
    • By mailing a paper form to the IRS
    • With the help of a tax professional

    Choose the method that best suits your needs and comfort level.

  6. What should I do if I make a mistake on my 1040 form?

    If you realize you've made an error after submitting your 1040 form, you should file an amended return using Form 1040-X. This form allows you to correct mistakes related to income, deductions, or credits. It's important to act quickly to avoid potential penalties or interest on any taxes owed.

Common mistakes

Filling out the IRS 1040 form can be a daunting task, and many individuals make common mistakes that can lead to delays or issues with their tax returns. One frequent error is incorrect personal information. Taxpayers often miswrite their Social Security numbers or misspell their names. These inaccuracies can cause significant problems, as the IRS relies heavily on this information to process returns correctly.

Another common mistake involves overlooking deductions and credits. Many people are unaware of the various deductions and credits available to them, which can significantly reduce their tax liability. Failing to claim these benefits not only means missing out on potential savings but may also result in paying more taxes than necessary.

In addition, math errors are a frequent pitfall. Simple addition or subtraction mistakes can alter the final tax amount owed or the refund expected. Taxpayers should double-check their calculations or use tax preparation software to minimize these errors. Even small discrepancies can lead to audits or delays in processing.

Finally, many individuals neglect to sign and date their returns. A return that is not signed is considered incomplete and can lead to rejection by the IRS. It is essential to ensure that all necessary signatures are included before submission. Taking these steps can help ensure a smoother filing experience and avoid unnecessary complications.

Documents used along the form

When filing your taxes using the IRS 1040 form, several other documents may be necessary to ensure accuracy and completeness. These forms provide essential information that supports your income, deductions, and credits. Here are some key documents you might need:

  • W-2 Form: Issued by your employer, this form reports your annual wages and the taxes withheld from your paycheck.
  • 1099 Form: Used to report various types of income other than wages, salaries, and tips. This includes freelance income, interest, dividends, and more.
  • Schedule A: This form allows you to itemize your deductions instead of taking the standard deduction, which can potentially lower your taxable income.
  • Schedule C: If you are self-employed, this form reports income or loss from your business, allowing you to deduct business expenses.
  • Schedule D: This form is used to report capital gains and losses from the sale of assets, such as stocks or real estate.
  • Form 8889: If you have a Health Savings Account (HSA), this form reports contributions and distributions related to your HSA.
  • Form 8862: If you previously claimed the Earned Income Tax Credit (EITC) and were denied, this form must be filed to claim it again.
  • Form 1040-X: This is the amended tax return form used to correct errors on your original 1040 form.

Gathering these documents ahead of time can streamline your tax filing process and help avoid potential issues with the IRS. Ensure that you have all necessary information ready to support your claims and deductions.

Similar forms

The IRS 1040 form is a key document for individual income tax filing in the United States. Several other documents share similarities with it. Here are four such documents:

  • W-2 Form: This form reports an employee's annual wages and the amount of taxes withheld from their paycheck. Like the 1040, it is essential for accurately calculating tax liability.
  • 1099 Form: Used to report income received from sources other than employment, such as freelance work or interest income. It provides necessary information for completing the 1040.
  • Schedule C: This document is used by sole proprietors to report income and expenses from a business. It directly affects the information reported on the 1040 form.
  • Form 8862: This form is used to claim the Earned Income Credit after it has been disallowed in previous years. It must be included with the 1040 to verify eligibility.

Dos and Don'ts

When filling out the IRS 1040 form, there are important dos and don'ts to keep in mind. Following these guidelines can help ensure your tax return is accurate and complete.

  • Do double-check your personal information, like your name and Social Security number, for accuracy.
  • Do gather all necessary documents, such as W-2s and 1099s, before you start filling out the form.
  • Do use the correct filing status that reflects your situation, whether single, married, or head of household.
  • Do report all sources of income to avoid potential penalties.
  • Don't leave any fields blank; if a question does not apply, write "N/A" or "0" as appropriate.
  • Don't forget to sign and date your return before submitting it.

By following these guidelines, you can help ensure a smoother tax filing process. Always consider consulting with a tax professional if you have specific questions or concerns.

Misconceptions

The IRS 1040 form is a crucial document for individual taxpayers in the United States, yet many misunderstand its purpose and requirements. Here are six common misconceptions:

  1. Everyone Must Use the 1040 Form.

    Not all taxpayers are required to use the 1040 form. Some individuals may qualify to use simpler forms, such as the 1040A or 1040EZ, depending on their income level and tax situation.

  2. Filing a 1040 Automatically Means You Will Owe Taxes.

    Filing a 1040 does not automatically indicate that you owe taxes. Many taxpayers receive refunds due to withholding or credits that exceed their tax liability.

  3. All Income Must Be Reported on the 1040 Form.

    While most income must be reported, there are exceptions. Certain types of income, like some gifts or inheritances, may not need to be reported on the 1040.

  4. Filing Late Results in Immediate Penalties.

    While it is true that filing late can incur penalties, the IRS may grant extensions or allow for reasonable cause exceptions in some situations.

  5. You Cannot Amend a 1040 Form Once Submitted.

    This is a misconception. Taxpayers can amend their 1040 forms by filing a Form 1040-X if they discover errors or need to make changes after submission.

  6. Using Tax Software Guarantees Accuracy.

    While tax software can help streamline the process, it does not guarantee accuracy. Taxpayers must still review their entries and ensure all information is correct.

Understanding these misconceptions can help taxpayers navigate their responsibilities more effectively and avoid potential pitfalls during tax season.

Key takeaways

Filling out the IRS 1040 form can seem daunting, but understanding its key components makes the process easier. Here are some essential takeaways to keep in mind:

  • Know Your Filing Status: Your filing status affects your tax rate and eligibility for certain deductions. Common statuses include single, married filing jointly, and head of household.
  • Gather Your Documents: Before starting, collect all necessary documents, such as W-2s, 1099s, and any other income statements. This ensures you have everything needed to report your income accurately.
  • Understand Deductions: You can choose between taking the standard deduction or itemizing your deductions. The standard deduction is often simpler, while itemizing can yield greater savings depending on your situation.
  • Report All Income: Ensure that you report all sources of income, including wages, dividends, and interest. Failing to report income can lead to penalties or audits.
  • Check for Tax Credits: Tax credits can significantly reduce your tax liability. Look for credits that you may qualify for, such as the Earned Income Tax Credit or the Child Tax Credit.
  • File On Time: The deadline for filing your 1040 form is typically April 15. Late filings can incur penalties, so it’s crucial to submit your form on time or request an extension if needed.
  • Keep Copies of Your Returns: After filing, keep copies of your tax returns and any supporting documents for at least three years. This is important in case the IRS has questions or if you need to amend your return.

By keeping these takeaways in mind, you can navigate the IRS 1040 form with greater confidence and accuracy.