Blank Indiana State Fair Entry Form

1. What is the deadline for submitting the Indiana State Fair Entry Form?

   The regular entry deadline is July 1. Your entry form must be postmarked by this date. If you miss this deadline, late entries will be accepted from July 2 to July 21, but an additional processing charge of $25 will apply. Make sure to check your mailing method, as metered mail will not be accepted.

2. How much does it cost to enter an exhibit?

   The entry fee is $30 per department. This fee allows you to submit up to 35 exhibits. If you wish to enter more than 35 exhibits, additional fees will apply. Remember, all fees must be included with your entry form, or it will be returned.

3. What should I do if I want to enter multiple items in the same category?

   Each item must be listed on a separate line of the entry form. For example, if you are entering two Antique Inkwells, you would write “114-AN-108” on two different lines. Be sure to include the department, section, and class number for each item, as incorrect listings may lead to issues with your entry.

4. What happens if I forget to sign the entry form?

   Your entry form will not be processed if it lacks a valid signature. It is crucial that the exhibitor signs the form in ink. Double-check this detail before submitting to avoid delays or complications.

5. What if I cannot pick up my exhibit after the fair?

   Any exhibits not picked up by noon on Tuesday, August 19, will become the property of the Indiana State Fair. There are no exceptions to this rule, so plan accordingly to ensure you retrieve your items.

Filling out the Indiana State Fair Entry form can be straightforward, but many people make common mistakes that can lead to delays or disqualification. One frequent error is neglecting to provide a valid signature. The form clearly states that the signature must be in ink and from the exhibitor. Without it, the entry will not be processed.

Another mistake involves failing to list the correct department, section, and class numbers for each item being entered. Each entry must include this information on the designated lines. If an exhibitor lists items without these details, their entries may be returned or not accepted.

Many individuals overlook the entry fees as well. It is crucial to include the correct fee amount for the number of entries. If the fees are not included or are incorrect, the entry will be returned. Additionally, late fees apply if entries are submitted after the regular deadline. Ignoring these details can result in additional charges or disqualification.

Some exhibitors also forget to check the number of entries allowed per class. Each section has specific rules regarding how many items can be entered. Ignoring these limits can lead to entries being rejected. It is the responsibility of the exhibitor to familiarize themselves with these rules.

Another common oversight is not providing complete contact information. Missing or incorrect phone numbers and email addresses can hinder communication from the fair organizers. This information is essential for updates or notifications regarding the entries.

Lastly, many people fail to keep a copy of their entry form. It is recommended to make a photocopy for personal records. This step is crucial in case there are any issues or questions regarding the submitted entries. Keeping a record can save time and stress in the long run.

When participating in the Indiana State Fair, several other forms and documents may be required in addition to the Indiana State Fair Entry form. These documents help ensure that all exhibitors comply with the fair's rules and regulations. Here’s a list of commonly used forms:

• Exhibitor Agreement: This document outlines the terms and conditions that exhibitors must agree to when submitting their entries. It may include liability waivers and responsibilities regarding the safety of exhibits.
• Handbook/Premium List: This guide contains detailed information about the fair, including entry categories, judging criteria, and important deadlines. It is essential for exhibitors to read this before submitting their entries.
• Judging Criteria Form: This form provides the specific criteria that judges will use to evaluate entries. Understanding these criteria can help exhibitors prepare their submissions more effectively.
• Release Form: After the fair, exhibitors may need to fill out a release form to reclaim their exhibits. This document ensures that the fair has permission to return items to the rightful owner.
• Payment Receipt: A record of any fees paid for entries, this document is crucial for tracking payments and ensuring that all fees are settled before the fair.
• Tax Identification Form: Exhibitors may need to provide a tax identification form, especially if they are selling items at the fair. This form ensures compliance with tax regulations.

Having these forms ready and understanding their purpose can make the entry process smoother for exhibitors. Always check the specific requirements for your department to ensure a successful experience at the Indiana State Fair.

The Indiana State Fair Entry form shares similarities with several other documents used for entry or registration purposes. Each of these documents serves a specific function in collecting information and ensuring compliance with rules and regulations. Below are five documents that have comparable features to the Indiana State Fair Entry form:

• County Fair Entry Form: Like the Indiana State Fair Entry form, the County Fair Entry Form collects exhibitor information, including name, contact details, and the specific categories in which participants wish to enter their exhibits. Both forms require a signature and may have entry fees associated with them.
• Art Competition Registration Form: This document is used for artists to submit their work for consideration in various art competitions. Similar to the Indiana State Fair Entry form, it gathers personal information, artwork details, and may include a fee structure. Both forms emphasize the importance of accurate category listing.
• Trade Show Registration Form: Trade shows often require exhibitors to fill out registration forms to secure their space. These forms, like the Indiana State Fair Entry form, ask for contact information, details about the exhibits, and payment for booth fees. Both documents also typically have deadlines for submission.
• Sports Tournament Entry Form: Participants in sports tournaments must complete entry forms that capture their personal details, team information, and specific events they wish to compete in. Much like the Indiana State Fair Entry form, these documents often require a signature and may include fees for participation.
• School Science Fair Entry Form: Students entering a science fair must submit forms that include their project titles, categories, and contact information. This form mirrors the Indiana State Fair Entry form in its need for detailed project descriptions and adherence to submission guidelines, including deadlines.

When filling out the Indiana State Fair Entry form, it is important to follow specific guidelines to ensure a smooth submission process. Here are five things to do and five things to avoid:

• Do print or type your information clearly to avoid any confusion.
• Do ensure that you sign the form in ink, as a valid signature is required for processing.
• Do list each item you plan to exhibit on a separate line, including the correct department, section, and class numbers.
• Do check the entry deadlines and submit your form on time to avoid late fees.
• Do keep a photocopy of your completed entry form for your records.

• Don't submit cash with your entry form; payments should be made by check or credit card.
• Don't forget to include the correct fees, as entries without the appropriate payment will be returned.
• Don't assume that your entry will be accepted without a proper signature; incomplete forms will be rejected.
• Don't attempt to make class additions after submitting your entry form; no changes are permitted.
• Don't leave any sections of the form blank, as incomplete entries will be subject to applicable late fees.

When it comes to the Indiana State Fair Entry form, there are several misconceptions that can lead to confusion. Here’s a clear list of some common misunderstandings:

• Everyone can submit multiple entries on one form. Only one exhibitor per form is allowed. If you have multiple exhibitors, you need separate forms for each.
• Late entries are accepted without additional fees. While late entries can be submitted between July 2 and July 21, there is an additional processing charge of $25.00.
• You don’t need to list each item separately. Each item you plan to exhibit must be listed on its own line. For example, if entering two inkwells, you must fill out two lines.
• The entry fee is refundable. Entry fees are non-refundable, so be sure you are ready to participate before submitting your form.
• All entries are automatically accepted. Incomplete entries will be returned and could incur late fees. Double-check your form for accuracy.
• You can submit cash with your entry form. Cash should not be sent. Make your payment via check or credit card only.
• Exhibits will be held indefinitely. Exhibits not picked up by the specified deadline become property of the Indiana State Fair.
• Exhibitors can change their entries after submission. No class additions may be made after your entry form is submitted, so ensure everything is correct beforehand.
• There’s no need for a signature. A valid signature in ink is required for processing your entry. Forms without this will not be accepted.

Understanding these points can help ensure a smooth experience when participating in the Indiana State Fair. Be sure to read the guidelines carefully and reach out if you have any questions!

Participating in the Indiana State Fair can be an exciting experience, but filling out the entry form correctly is crucial for a smooth process. Here are some key takeaways to keep in mind:

• Print or Type Clearly: Always fill out the entry form using clear handwriting or type it to avoid any misunderstandings.
• Single Exhibitor Per Form: Each entry form is designated for one exhibitor only. If you have multiple entries, photocopy the form as needed.
• Entry Fees: Be prepared to pay the entry fee at the time of submission. The standard fee is $30 for one department, allowing up to 35 exhibits.
• Submission Deadline: The regular entry deadline is July 1. Late entries are accepted from July 2 to July 21 but incur additional fees.
• Signature Requirement: The form must be signed in ink by the exhibitor. Entries without a valid signature will not be processed.
• Department/Section/Class Numbers: Each item you plan to exhibit must have the correct department, section, and class numbers listed on the form.
• Keep a Copy: It is advisable to keep a photocopy of your completed entry form for your records.
• Exhibit Pickup: Remember that any exhibits not picked up by the specified date will become the property of the Indiana State Fair.

By adhering to these guidelines, you can ensure that your experience at the Indiana State Fair is enjoyable and fulfilling.