Blank Indiana State 51804 Form

1. What is the purpose of the Indiana State Form 51804?

   The Indiana State Form 51804 is designed to facilitate the quarterly contributions to the Career College Student Assurance Fund. This fund aims to provide indemnification to students or enrollees of postsecondary proprietary institutions who may experience loss or damage due to specific occurrences outlined in the Indiana Code. Institutions must complete this form to report tuition earnings and calculate the required contributions to the fund.

2. Who needs to submit the Indiana State Form 51804?

   Each postsecondary proprietary educational institution operating in Indiana is required to submit this form. A separate form must be completed for each campus location. Institutions must file the form quarterly, regardless of whether they collected tuition revenue during the reporting period.

3. What information is required on the form?

   The form consists of several sections that require specific information:

   • Reporting information, including the contact person's name and telephone number.
   • Owner information, such as the legal name of the institution and the primary address.
   • Campus information, including the business name and physical address.
   • Report of quarterly earned tuition, detailing gross tuition received and refunds issued.
   • Calculation of the required contribution to the fund.

   All sections must be completed accurately to avoid delays in processing.

4. When is payment due for the Career College Student Assurance Fund?

   Payment, along with the completed Indiana State Form 51804, is due within forty-five (45) days following the close of the quarterly reporting period. Institutions must ensure timely submission to maintain compliance and avoid penalties, including potential suspension or revocation of accreditation.

5. What happens if an institution fails to submit the form or payment?

   Failure to remit the appropriate fees or submit the form may result in significant consequences for the institution. These can include the suspension or revocation of its accreditation to operate as a postsecondary proprietary institution in Indiana. It is crucial for institutions to adhere to the reporting requirements to ensure their continued operation and support for students.

Completing the Indiana State Form 51804 can be a straightforward process if approached with care. However, there are common mistakes that individuals often make, which can lead to delays or complications. One frequent error is failing to print legibly or to type the information on the form. This can create confusion and may result in processing delays. Clear, legible writing is essential to ensure that all details are accurately recorded.

Another mistake involves not submitting a separate form for each campus location. Each campus must have its own completed form, and overlooking this requirement can lead to incomplete submissions. Furthermore, individuals sometimes forget to check the appropriate box for the reporting quarter. This oversight can cause significant issues, as it may not be clear which quarter the data pertains to, complicating the review process.

Inaccuracies in reporting financial figures are also common. For instance, some individuals miscalculate the total gross tuition or instructional fees received. This can lead to incorrect contributions to the fund, which may result in penalties or other complications. It is crucial to double-check all figures before submitting the form to avoid such issues.

Additionally, individuals may neglect to provide complete contact information, including the name and daytime telephone number of the contact person responsible for the form. This information is vital for any follow-up communication that may be necessary. Omitting it can hinder the ability of the Indiana Commission on Proprietary Education to reach out with questions or clarifications.

Another oversight occurs in the signature and certification section. Failing to sign the form or having the signature of the notary public missing can render the submission invalid. It is essential to ensure that all required signatures are present and that the notary’s information is complete and accurate.

Many individuals also overlook the requirement to remit payment within the specified timeframe. Payment is due forty-five days from the close of the quarterly reporting period. Missing this deadline can result in additional fees or complications regarding accreditation. Timely submission is crucial to maintaining compliance with state regulations.

Moreover, some people mistakenly assume that all sections of the form are optional. Every section must be completed to ensure that the form is processed efficiently. Incomplete forms can lead to delays in processing or even rejection of the submission.

Lastly, not reviewing the instructions thoroughly can lead to various errors. Each detail in the instructions is designed to guide the individual through the process. Ignoring these guidelines can result in misunderstandings about what is required, leading to mistakes that could have been easily avoided.

The Indiana State Form 51804 is a crucial document for career colleges, ensuring compliance with state regulations regarding the Career College Student Assurance Fund. Alongside this form, several other documents are often required to complete the reporting and payment process. Below is a list of these associated forms and documents, each serving a specific purpose in the overall process.

• Indiana Tuition Report (State Form 49926): This form provides a comprehensive overview of the tuition revenue collected by educational institutions in Indiana. It is essential for ensuring that reported tuition aligns with the figures submitted in the State Form 51804.
• Surety Bond Documentation: Institutions must submit a surety bond if they commence operations after a specific date. This bond guarantees financial security for the Career College Student Assurance Fund and protects students against potential losses.
• Quarterly Financial Statements: These statements offer a detailed breakdown of the institution's financial performance over the quarter. They can provide additional context for the figures reported on the State Form 51804.
• IRS Form 990: Nonprofit institutions may need to file this form, which provides the IRS with financial information about the organization. This can help demonstrate compliance with federal regulations.
• Accreditation Documentation: Institutions must maintain and provide documentation of their accreditation status. This is often required to ensure that they meet educational standards set by the state.
• Student Enrollment Records: Accurate records of student enrollment are necessary for reporting tuition revenue. These records support the figures reported on the State Form 51804 and help ensure compliance with state regulations.
• Payment Confirmation Receipts: After submitting the required payment to the Career College Student Assurance Fund, institutions should retain copies of payment confirmation receipts. These documents serve as proof of compliance and can be useful for record-keeping purposes.

Understanding the importance of these associated documents can help institutions navigate the requirements set forth by the Indiana Commission on Proprietary Education. Staying organized and ensuring timely submissions will not only help maintain compliance but also protect the interests of students and the institution alike.

• State Form 49926 - Indiana Tuition Report: This document is used to report annual tuition totals and is comparable to the Indiana State 51804 form in that both require detailed reporting of tuition amounts collected. The data collected in both forms should align, particularly regarding in-state and out-of-state tuition.

• State Form 51805 - Career College Student Assurance Fund Annual Report: Similar to the quarterly form, this annual report summarizes the financial contributions made to the fund over the year. Both forms serve the purpose of ensuring accountability and transparency in financial dealings with the Career College Student Assurance Fund.

• State Form 51806 - Career College Student Assurance Fund Exemption Application: This document allows institutions to apply for an exemption from contributing to the fund under certain conditions. Like the 51804 form, it requires detailed information about the institution's operations and finances.

• State Form 51807 - Career College Student Assurance Fund Contribution Adjustment Form: Institutions can use this form to request adjustments to their contributions. It parallels the 51804 form in that it deals with the financial aspects of the fund and requires accurate reporting of tuition data.

• State Form 51808 - Career College Student Assurance Fund Payment Confirmation: This form serves as a receipt for payments made to the fund, similar to how the 51804 form documents the contribution calculation and payment details.

• State Form 51809 - Career College Student Assurance Fund Refund Request: Institutions may use this form to request refunds from the fund. Like the 51804 form, it involves financial reporting and compliance with state regulations regarding tuition and fees.

• State Form 51810 - Career College Student Assurance Fund Compliance Verification: This document is used to verify compliance with the fund's requirements. It shares similarities with the 51804 form in terms of the need for accurate reporting and adherence to state guidelines.

• State Form 51811 - Career College Student Assurance Fund Audit Report: This report is generated during audits of the fund and requires comprehensive financial disclosures. It is akin to the 51804 form as both focus on the financial integrity of educational institutions.

• State Form 51812 - Career College Student Assurance Fund Financial Statement: This document provides a financial overview of the fund's status. It parallels the 51804 form in that both require institutions to provide clear financial information related to tuition and fees.

• State Form 51813 - Career College Student Assurance Fund Enrollment Report: This form tracks student enrollment figures and their relation to tuition revenue. Similar to the 51804 form, it emphasizes the importance of accurate data reporting in the context of financial contributions to the fund.

When filling out the Indiana State 51804 form, consider the following dos and don'ts:

• Do print legibly or type all information on the form.
• Do ensure that each campus location has a separate form submitted.
• Don't forget to submit the form and payment within forty-five (45) days of the reporting period's close.
• Don't leave any applicable questions unanswered, as this may cause delays.

Understanding the Indiana State 51804 form can be challenging, and misconceptions can lead to mistakes in the submission process. Here are eight common misconceptions clarified to help you navigate this form more effectively.

• The form is only for new institutions. Many believe that only newly established institutions need to submit the Indiana State 51804 form. In reality, all postsecondary proprietary institutions operating in Indiana must submit this form quarterly, regardless of when they began operations.
• All sections of the form are optional. Some may think that completing only certain sections is sufficient. However, every section of the form must be filled out completely to ensure proper processing and avoid delays.
• Payment is not required if no tuition is collected. There is a misconception that if no tuition revenue is earned during a quarter, no payment is necessary. While the required contribution may be minimal in such cases, the additional required fee must still be submitted.
• The form can be submitted at any time. Many assume that submission deadlines are flexible. In fact, the completed form and payment must be submitted within forty-five days from the close of the reporting period to remain compliant.
• Only Indiana residents are counted for tuition reporting. Some may think that only tuition from Indiana residents needs to be reported. However, the form requires reporting tuition from both Indiana residents and out-of-state students who are instructed within Indiana.
• Notarization is not necessary. A common belief is that notarization of the form is optional. In truth, the form must be signed and notarized to validate the information provided.
• Payment methods are not specified. Some individuals might think that they can pay the required fees in any manner. However, the instructions specify that payments must be sent directly to the Indiana Commission on Proprietary Education, and it is essential to follow their guidelines for payment methods.
• The form is the same for all campuses. It is a misconception that one form can cover multiple campus locations. Each campus must submit a separate Indiana State 51804 form to ensure accurate reporting and compliance.

By understanding these misconceptions, institutions can better prepare to complete and submit the Indiana State 51804 form correctly and on time. This not only helps in maintaining compliance but also supports the integrity of the educational system in Indiana.

• Fill out the Indiana State 51804 form clearly. Use either a typewriter or print legibly to ensure all information is readable.

• Each campus location must submit a separate form. Do not combine information from multiple campuses on one form.

• Payments are due within forty-five (45) days after the end of each quarterly reporting period. Be mindful of deadlines to avoid penalties.

• Send the completed form along with the payment to the Indiana Commission on Proprietary Education at the specified address in Indianapolis.

• If you have questions or need assistance, contact the Commission directly at (317) 232-1320.

• Section D of the form requires reporting tuition earned from both Indiana residents and out-of-state residents taught in Indiana.

• Refunds issued to students must be reported in Section D. This impacts the net tuition calculation.

• The required contribution to the Career College Student Assurance Fund is calculated as 0.1% of net tuition earned, plus an additional fee of $60.

• Ensure all sections of the form are completed. Missing information can delay processing and crediting your account.

• Failure to submit the appropriate fees may lead to suspension or revocation of accreditation for your institution.