↝

Blank Idaho W 9 Form

The Idaho W-9 form is a document used to provide taxpayer information to the state of Idaho. This form is essential for individuals and businesses receiving payments from the state, as it ensures compliance with federal and state tax regulations. Completing the Idaho W-9 accurately helps avoid delays in payment and potential penalties.

Outline

The Idaho W-9 form is a vital document for individuals and businesses engaging with the state for financial transactions. This form serves multiple purposes, including tax identification and direct deposit authorization, ensuring that the Idaho State Controller's Office has accurate information for processing payments. When filling out the Idaho W-9, individuals must provide their name as it appears on their tax return, along with their Taxpayer Identification Number, which can be either a Social Security Number or an Employer Identification Number. Additionally, the form requires the completion of various sections, including federal tax classification and exemptions, which play a crucial role in determining tax obligations. For those who prefer receiving payments electronically, the direct deposit section allows users to authorize payments directly into their bank accounts, streamlining the process and reducing delays. Furthermore, the form includes a section for opting into the Vendor Remittance application, where users can access payment information online. Understanding the components of the Idaho W-9 is essential for ensuring compliance with state and federal regulations, thus facilitating smooth financial interactions with the state of Idaho.

Sample - Idaho W 9 Form

	Idaho State Controller's Office	Agency Use Only
	Idaho State Controller's Office	Agency Number: _____________________
	P.O. Box 83720	Agency Number: _____________________
	Boise, ID 83720-0011	Contact Name: _______________________
	servicedesk@sco.idaho.gov	Contact Phone: _______________________
		Contact Phone: _______________________

Combined Substitute W-9/Direct Deposit/Remittance Advice Authorization Form (rev. 10/2021)

Part I - Substitute W-9 Tax Identification (Always required) Please see the Instructions - Part I.

Name (as shown on your income tax return). Name is required on this line; do not leave this line blank:

Business name/disregarded entity name, if different from above:

Check appropriate box for federal tax classification; check only one of the following seven boxes:

Exemptions (codes apply only to certain

S Corporation

C Corporation

Partnership

Trust/Estate

entities, not individuals):

Individual/

ole

roprietor or

Single-Member LLC

Exempt Payee Code (if any) ____________

Limited Liability Company. Enter the Tax Classification (C = C Corporation, S = S Corporation, P = Partnership):

Exemption from FATCA

Note. For a single-member LLC that is disregarded, do not check LLC. Check the appropriate box above for the tax

reporting code (if any) __________________

classification of the single-member owner.

(Applies to accounts maintained outside the U.S.)

Other:

Address (Number, Street, and Apt. or Suite No.):

City, State, and ZIP Code:

Taxpayer Identification Number:

Social Security Number	or	Employer Identification Number
	or

Phone:

E-mail:

Confirm E-mail:

Under penalties of perjury; I certify that:

1.The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2.I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3.I am a U. S. citizen or other U. S. person; and

4.The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Person Completing this Form:___________________________________________________________ Title: _______________________________________________

Signature: __________________________________________________________________________ Date: _______________________________________________

Part II - Direct Deposit Authorization (Optional) Please see Instructions - Part II.

New Change Cancel		C - Checking Account
Request Type:	Account Type:

		S - Savings Account

Account Holder Name/Title (Title required if company account):

Account Verification:

If the chosen Request Type is Change or Cancel, provide the account number that is currently receiving deposits:

I hereby authorize and request the Idaho State Controller’s Office (SCO) and the Idaho State Treasurers Office (STO) to initiate credit entries for vendor payments to the account indicated above. I agree to abide by the National Automated Clearing House (NACHA) rules with regard to these entries. Pursuant to the NACHA rules, the SCO and STO may initiate a reversing entry to recall a duplicate or erroneous entry that they previously initiated. This authority will continue until such time as SCO and STO have had a reasonable opportunity to act upon written notice to terminate or change the direct deposit service initiated herein.

I acknowledge that electronic payments to the designated account must comply with the provisions of U.S. law, as well as the requirements of the Office of Foreign Assets Control (OFAC). I affirm that, regarding electronic payments the State of Idaho may remit to the financial institution for credit to the account that I have designated, the entire payment amount is not subject to being transferred to a foreign bank account.

Signature of Authorized Signer on the Account

Print Name:

Sign and Date:

Part III – Remittance Advice Web Applications (Required)

View payment information on the SCO vendor portal for this location only.

View payment information on the SCO vendor portal for all locations.

Required for Direct Deposit:

Attach a voided check (not a deposit slip) or bank verification letter confirming the account information provided is valid.

Instructions - Part I

SCO will only accept the most current version of the Combined Substitute W-9 located on the SCO Web site.

The State of Idaho is about to pay you an amount that may be reported to the Internal Revenue Service (IRS). The State of Idaho will comply with all applicable Federal and State of Idaho reporting requirements. If the amount is reportable to the IRS, they will match this amount to your tax return. In order to avoid additional IRS scrutiny, we must provide the IRS with your name and Social Security Number or Employer Identification Number. The name we need is the name that you use on your tax returns related to this payment. We are required by law to obtain this information.

For instructions to complete Part 1, please review the full IRS Form W-9 Instructions found on the IRS website at www.irs.gov.

U. S. Person: This form may be used only by a U. S. person, including a resident alien. Foreign persons should furnish us with the appropriate Form W-8. For a complete IRS definition of U. S. Person, consult the IRS website at www.irs.gov.

Penalties: Failure to provide a correct name and Taxpayer Identification Number will delay the issuance of your payment and may subject you to a $50 penalty imposed by the IRS under section 6723. If you make a false statement with no reasonable basis that results in no backup withholding, you could be subject to a $500 civil penalty. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment.

Confidentiality: If we disclose or use your Taxpayer Identification Number in violation of Federal law, we may be subject to civil and criminal penalties.

Privacy Act Notice: You must provide your TIN whether or not you are required to file a tax return. If you do not provide your TIN, certain penalties may apply. Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons who must file information returns with the IRS to report interest, dividends and certain other income paid to you, mortgage interest you paid, the acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA or Archer MSA. The IRS uses the number for identification purposes and to help verify the accuracy of your tax return. The IRS may also provide this information to the Department of Justice for civil and criminal litigation, and to cities, states and the District of Columbia to carry out their tax laws. We may also disclose this information to other countries under a tax treaty, or to Federal and state agencies to enforce Federal non-tax criminal laws and to combat terrorism.

Instructions - Part II

Complete this section if you wish to receive payments by direct deposit. If you elect to receive payments by direct deposit, you will be provided access to SCO Vendor Remittance applications on the SCO website and paper remittance advice payment information will no longer be issued.

Submit your direct deposit request via one of the following methods:

•Online Form - Fill out and submit this form with an attached scan of a voided check (not a deposit slip) or bank verification letter of your checking or saving account number. Form location: https://www.sco.idaho.gov/LivePages/STARS-Forms.aspx

•E-mail - Attach the form along with a scan of a voided check (not a deposit slip) or bank verification letter of your checking or savings account number to an email addressed to [email protected].

•Mail - Fill out the form and send it along with a voided check (not a deposit slip) or a bank verification letter of your checking or savings account number to the following address:

Idaho State Controller's Office

P.O. Box 83720

Boise, ID 83720-0011

-To reduce the risk of fraud, the SCO may contact you to verify the banking information you provide-

Invalid account information will be rejected, generating a notice of change. A notice of change will void this request form. Payments will continue to be sent via mailed paper warrant until a direct deposit request is processed successfully.

If you are changing or canceling your direct deposit, please provide the account number that is currently receiving deposits in this request.

Instructions – Part III

The Idaho State Controller’s Office provides vendors the ability to view payment information through Vendor Remittance applications accessed via the SCO website, www.sco.idaho.gov. For more information, refer to the Vendor Remittance FAQ page available on the SCO website.

Access to Vendor Remittance Applications for Vendors that receive payments via Direct Deposit: All vendors that receive payments via direct deposit are provided access to Vendor Remittance with viewing access to payment information for one or all address locations associated with the Taxpayer Identification Number provided in Part I. Initial sign in instructions will be sent to your email address provided in Part I.

Access to Vendor Remittance Applications Without Receiving Payments by Direct Deposit: Complete Part I and Part III of the form, choosing whether to view payment information for one or all address locations associated with the Taxpayer Identification Number

provided in Part I. Initial sign in instructions are sent to the email address provided in Part I.

Click for PDF

Form Information

Fact Name	Description
Purpose	The Idaho W-9 form is used to provide taxpayer identification information to the State of Idaho for reporting purposes.
Governing Law	This form is governed by the Internal Revenue Code, specifically Section 6109, which mandates the provision of taxpayer identification numbers.
Who Should Use It	Only U.S. persons, including resident aliens, should complete this form. Foreign persons need to use the appropriate Form W-8.
Backup Withholding	Completing this form correctly can help avoid backup withholding by the IRS, which can occur if the taxpayer identification number is not provided.
Direct Deposit Option	Part II of the form allows individuals to authorize direct deposit for payments, streamlining the payment process.
Privacy Notice	The form includes a Privacy Act Notice, highlighting the importance of protecting taxpayer identification numbers and the potential penalties for misuse.

Detailed Guide for Filling Out Idaho W 9

Completing the Idaho W-9 form is a straightforward process. After filling out the form, you will need to submit it to the Idaho State Controller's Office. This form is essential for tax reporting purposes and ensures that your payments are processed correctly.

Begin by entering the agency number at the top of the form in the designated space.
Fill in the contact name, contact phone, and email address as required.
In Part I, provide your name as it appears on your income tax return. Do not leave this line blank.
If applicable, include your business name or disregarded entity name.
Check the appropriate box for your federal tax classification (only one box can be checked).
If you are a single-member LLC, do not check the LLC box. Instead, indicate the tax classification of the single-member owner.
Complete the address section with your street address, city, state, and ZIP code.
Enter your Taxpayer Identification Number (either your Social Security Number or Employer Identification Number).
Provide your phone number and email address again if necessary.
Read the certification statement and sign your name. Include your title if applicable, and date the form.
In Part II, indicate if this is a new request, a change, or a cancellation for direct deposit.
Specify the account type (checking or savings) and provide the accountholder name/title.
If changing or canceling, include the old account number.
Sign and print your name in the designated area for authorization.
In Part III, choose whether you want to view remittance advice on the web for one or all locations.

Obtain Answers on Idaho W 9

What is the Idaho W-9 form?

The Idaho W-9 form is a document used to collect taxpayer information from individuals and businesses receiving payments from the State of Idaho. It is essential for tax reporting purposes and ensures that the state can accurately report payments to the IRS.
Who needs to fill out the Idaho W-9 form?

Any individual or entity that is receiving payments from the State of Idaho must complete this form. This includes contractors, vendors, and service providers. It is crucial for ensuring compliance with tax laws.
What information is required on the form?

The form requires your name, business name (if applicable), address, and taxpayer identification number (either your Social Security Number or Employer Identification Number). You will also need to indicate your tax classification and provide contact information.
What happens if I do not provide my taxpayer identification number?

If you do not provide your taxpayer identification number, it may delay the issuance of your payment. Additionally, you could face penalties imposed by the IRS, which may include fines.
Can I opt for direct deposit with the Idaho W-9 form?

Yes, you can request direct deposit by completing Part II of the Idaho W-9 form. This allows payments to be electronically deposited into your bank account, which can be more convenient than receiving paper checks.
What should I do if I need to change my bank account for direct deposit?

If you need to change your bank account, you must provide the new account information on the form. It is also important to include the old account number to ensure a smooth transition. This helps avoid any disruptions in payment.
Is there a way to view my payment information?

Yes, you can view your payment information online through the Vendor Remittance application provided by the Idaho State Controller’s Office. You will need to indicate your preference in Part III of the form.
What are the penalties for providing false information on the Idaho W-9 form?

Providing false information can lead to serious consequences. You may face civil penalties, including fines, and in some cases, criminal charges. It is essential to provide accurate and truthful information on the form.
Where can I find the most current version of the Idaho W-9 form?

The most current version of the Idaho W-9 form can be found on the Idaho State Controller's Office website. It is important to use the latest version to ensure compliance with state requirements.
How do I submit the Idaho W-9 form?

You can submit the completed form either by email or by mail. If emailing, attach a scanned copy of the form along with a voided check or bank verification. If mailing, send the original form and voided check to the Idaho State Controller's Office at the address provided on the form.

Common mistakes

Filling out the Idaho W-9 form can seem straightforward, yet many people make common mistakes that can lead to delays or complications in processing. One frequent error is leaving the Name field blank or incorrectly filled. This section requires the name as it appears on your income tax return. Omitting this crucial detail can result in significant delays, as the state will need to verify your identity before proceeding with any payments.

Another common mistake involves misclassifying the tax identification type. The form provides several options, including individual, corporation, and partnership. Failing to check the correct box can lead to misreporting your income to the IRS. This misclassification not only complicates your tax situation but may also result in penalties. It is essential to understand your business structure and select the appropriate designation to avoid such issues.

Individuals often overlook the importance of providing a correct Taxpayer Identification Number (TIN). Whether it’s a Social Security Number or an Employer Identification Number, accuracy is paramount. A simple typo can trigger a cascade of complications, including backup withholding. The IRS relies on this number for identification purposes, and any discrepancies can lead to delays in payment and potential penalties.

Lastly, many people neglect to sign and date the form. This step is not merely a formality; it is a legal affirmation that the information provided is accurate and complete. Without a signature, the form may be considered invalid, further delaying payment processing. Ensuring that every section is filled out completely and accurately, including the signature, is vital for a smooth experience.

Documents used along the form

The Idaho W-9 form is an essential document for individuals and businesses in Idaho when it comes to tax identification and payment processing. However, it is often accompanied by other forms and documents that help streamline various processes. Below is a list of common forms that may be used alongside the Idaho W-9 form, each serving a specific purpose.

Direct Deposit Authorization Form: This form allows individuals to authorize the direct deposit of payments into their bank accounts. It includes information about the account type and the financial institution.
Vendor Remittance Advice Application: Used to access payment information online, this application provides details about payments made to vendors. It can be customized to show information for specific locations.
IRS Form 1099: This form is issued to report various types of income other than wages, salaries, and tips. It is crucial for tax reporting purposes and is often linked to the information provided on the W-9.
IRS Form W-8: For foreign entities, this form is used to certify foreign status and claim tax treaty benefits. It is an alternative to the W-9 for non-U.S. persons.
State Tax Forms: Depending on the nature of the business or individual, various state tax forms may be required to report income and pay state taxes.
Business License Application: If operating a business, this form is necessary to obtain a license to legally conduct business in Idaho. It may require details that are also found on the W-9.
Sales Tax Permit Application: Businesses selling taxable goods or services in Idaho must apply for this permit to collect sales tax from customers.
Employee Information Form: This form collects essential information about employees, including tax withholding details, which may relate back to the W-9 for independent contractors.
Certificate of Good Standing: This document verifies that a business is compliant with state regulations and is often required when applying for loans or contracts.
Insurance Certificates: Proof of insurance may be necessary for vendors or contractors to ensure compliance with state and federal regulations.

Understanding these forms can help ensure that all necessary documentation is in order, facilitating smoother transactions and compliance with tax regulations. Always keep your records organized and consult with a professional if you have any questions regarding these documents.

Similar forms

IRS Form W-9: Like the Idaho W-9, the IRS Form W-9 collects taxpayer identification information. Both forms require individuals or entities to provide their name, address, and taxpayer identification number, ensuring compliance with tax reporting obligations.
IRS Form W-8: This form is used by foreign individuals or entities to certify their foreign status. While the Idaho W-9 is for U.S. persons, the W-8 serves a similar purpose for non-U.S. taxpayers, ensuring proper tax withholding and reporting.
Form 1099: The 1099 form is used to report various types of income other than wages. Similar to the Idaho W-9, it requires accurate taxpayer information to ensure correct income reporting to the IRS.
Direct Deposit Authorization Form: This document allows individuals to authorize electronic payments to their bank account. The Idaho W-9 includes a section for direct deposit, making it easier for vendors to receive payments while ensuring their banking information is securely submitted.
Vendor Registration Form: Many states and organizations require vendors to fill out a registration form to do business. This form often collects similar information as the Idaho W-9, such as taxpayer identification and contact details, to establish a vendor's eligibility for payment.
State Tax Forms: Various states have their own tax forms that require similar information to the Idaho W-9. These forms collect taxpayer identification numbers and business classifications to ensure compliance with state tax laws.

Dos and Don'ts

When filling out the Idaho W-9 form, there are important guidelines to follow to ensure accuracy and compliance. Here are eight do's and don'ts to keep in mind:

Do provide your name exactly as it appears on your income tax return.
Do include your correct Taxpayer Identification Number (TIN), whether it's your Social Security Number or Employer Identification Number.
Do check only one box for your federal tax classification to avoid confusion.
Do ensure that your address is complete, including street number, city, state, and ZIP code.
Don't leave any required fields blank; every section must be filled out appropriately.
Don't check the LLC box if you are a single-member LLC; instead, check the appropriate classification for the owner.
Don't provide false information, as this could lead to penalties or delays in processing.
Don't forget to sign and date the form; an unsigned form may be considered invalid.

By following these guidelines, you can help ensure that your Idaho W-9 form is completed correctly, minimizing the risk of delays or penalties.

Misconceptions

Understanding the Idaho W-9 form is essential for anyone engaging in business transactions within the state. Unfortunately, several misconceptions can lead to confusion. Here are seven common misconceptions about the Idaho W-9 form:

The Idaho W-9 is only for businesses. This form can also be used by individuals who are U.S. persons, including resident aliens, to provide their taxpayer identification information.
All fields on the form are optional. In fact, certain fields, such as your name and taxpayer identification number, are mandatory and must be completed to avoid payment delays.
Only the IRS uses the information on the W-9. The Idaho State Controller's Office also uses this information to comply with federal and state reporting requirements.
Once submitted, the information on the W-9 is permanent. You can update or change your information, such as bank account details for direct deposit, by submitting a new form.
Providing a Social Security Number (SSN) is optional. It is actually required unless you are waiting for a number to be issued. Failure to provide it can lead to penalties.
The form is only for tax classification purposes. While it does serve that purpose, it also facilitates direct deposit and payment processing for services rendered.
Submitting the W-9 guarantees payment. Completing the form does not guarantee payment; it simply provides the necessary information for processing payments.

By clearing up these misconceptions, individuals and businesses can better navigate the requirements associated with the Idaho W-9 form and ensure a smoother transaction process.

Key takeaways

When filling out and using the Idaho W-9 form, it's essential to understand a few key points to ensure a smooth process. Here are some important takeaways:

Provide Accurate Information: Always enter your name as it appears on your tax return. This is crucial for the Idaho State Controller's Office to match your information with IRS records.
Tax Identification Number: You must include your Taxpayer Identification Number (TIN), which can be your Social Security Number or Employer Identification Number. This number is necessary for tax reporting purposes.
Direct Deposit Authorization: If you wish to receive payments electronically, complete the Direct Deposit section. This option is convenient, but make sure to provide accurate banking information to avoid payment delays.
Use the Latest Version: Always download the most current version of the Idaho W-9 form from the State Controller's Office website. Using an outdated form may lead to complications or delays in processing your information.

By keeping these points in mind, you can help ensure that your interactions with the Idaho State Controller's Office go smoothly and efficiently.