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Blank Georgia S100 Form

The Georgia S100 form is an application required for paid solicitors operating in Georgia under the Charitable Solicitations Act. This form ensures compliance with state regulations regarding the solicitation of charitable contributions. It includes essential information about the applicant, fees, and requirements for maintaining registration.

Outline

The Georgia S100 form is a critical document for individuals and organizations seeking to register as paid solicitors under the Georgia Charitable Solicitations Act. This form serves multiple purposes, including initial registration, reinstatement, and amendments to existing registrations. Applicants must pay a nonrefundable fee of $250 for initial applications and reinstatements, while amendments incur a fee of $15. The form requires detailed information about the applicant, including their official name, address, and contact details. It also mandates the disclosure of any prior legal issues related to fundraising activities, ensuring transparency in the solicitation process. Furthermore, applicants must provide a brief description of their business and outline their fiscal year-end. Importantly, the registration must be renewed annually, as it expires on December 31 each year. Failure to comply with the requirements outlined in the Georgia Charitable Solicitations Act can lead to serious consequences, including disciplinary actions. Thus, completing the S100 form accurately and thoroughly is essential for lawful operation in Georgia's charitable fundraising landscape.

Sample - Georgia S100 Form

Professional Licensing Boards and Securities Division

237 Coliseum Drive

Macon, GA 31217-3858

(478)207-2440

http://www.sos.ga.gov

Brian P. Kemp

Secretary of State

Georgia Charitable Solicitations Act

Paid Solicitor Registration

Shawnzia Thomas Division Director

EXECUTION PAGE

Statutory Fees

(Nonrefundable)

Make Check Payable to Georgia Secretary of State

INITIAL

APPLICATION

$250.00

REINSTATEMENT

Registration #: ___________________

$250.00

AMENDMENT

$15.00

WARNING: The registration of a paid solicitor expires on December 31 of each year. Failure to keep this form current and file accurate supplemental information on a timely basis, or failure to keep accurate books and records or otherwise comply with provisions of the Georgia Charitable Solicitations Act of 1988, will constitute a violation of said Act and may result in disciplinary, administrative, injunctive or criminal action. INTENTIONAL MISSTATEMENTS OR OMISSIONS OF FACT MAY CONSTITUTE CRIMINAL VIOLATIONS.

1. Official Name:

Address of Applicant (Paid Solicitor):

Mailing Address (if different):

2. Contact Person:	Telephone:

Email address for official correspondence:

3. Location of Books and Records:

EXECUTION: On behalf of the applicant identified above, for the purpose of complying with the Charitable Solicitations Act of 1988 (O. C. G. A. 43- 17-1 et seq.) (“Act”), I hereby certify that the applicant is in compliance with said Act and irrevocably appoints the Secretary of State of the State of

Georgia the agent for the applicant upon whom may be served any notice, process or pleading in any action or proceeding against the applicant arising out of, or founded upon, a violation or an alleged violation of said Act. The applicant hereby consents that any such action or proceeding against said applicant may be commenced in any court of competent jurisdiction and proper venue within the State of Georgia by service of process upon Secretary of State with the same effect as if the applicant was a resident of the State of Georgia and had been personally served with process. The undersigned hereby verifies that he had executed this form on behalf of, and with the authority of, said applicant. The undersigned and applicant represent that the information and statements contained herein, including the exhibits attached hereto, and other information filed herewith, are made a part hereof, are current, true and complete. The undersigned and applicant further represent that to the extent any information previously submitted is not amended, such information is currently accurate and complete.

Name of authorized Executive Officer (please type or print):

Signature of Executive Officer:

Date:

Title:

Official Witness (Notary)

THIS PAGE MUST ALWAYS BE COMPLETED IN FULL with original manual signature and notarization with seal. If filing an initial registration or reinstatement of registration, submit entire application. To amend, circle number(s) being amended. Registration does not become effective until all information on this application is received and approved. All paid solicitor registrations expire on December 31.

Form S100 Revised Dec 2013

Page 1 of 9

5. Fiscal Year Ends on (Month/Day):

APPLICANT’S NAME:

To amend, circle numbers being amended and file with a completed execution page (S100 page 1)

4.Status of registration in other jurisdictions

Enter “1” for pending registrations, “2” if already registered, and leave blank if not registered.

ORGANIZATION

Date of Formation:

Place of Filing:

6. Applicant is a:		Corporation		Proprietorship
	Partnership	Limited Liability Company		Other:

7.If FOREIGN Corporation, date qualified to transact business in Georgia:

8.Will applicant have physical possession or legal control over any contributions collected in or from the state of Georgia?

YES		NO

If yes, applicant must attach the following to this application:

(a)Fiscal year-end financial statement for period ending one year prior to date of filing, or for the preceding fiscal year if fiscal year has ended within 90 days of this filing OCGA 43-17-3(c)(3). ). Such financial statement must be prepared in accordance with generally accepted accounting principles.

(b)Surety bond satisfactory to the Secretary of State in the sum of $10,000 payable to the State of Georgia OCGA 43-17-4(a).

9.BRIEF DESCRIPTION OF BUSINESS. Provide a brief description of the general character of the business to be conducted or proposed to be conducted by the applicant:

CHAPTERS, BRANCHES, AND AFFILIATES

List the name and address of each affiliated branch or chapter

located in the State of Georgia and the directors of each such branch or chapter.

Attach additional sheets as needed.

Address	Telephone	Designated Supervisor

Address	Telephone	Designated Supervisor

Address	Telephone	Designated Supervisor

Address	Telephone	Designated Supervisor

Form S100 Revised Dec 2013

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BACKGROUND INFORMATION

NOTE: (1) For the purpose of the following questions the term “executive officer” means the chief executive officer, the president, the principal financial officer, the principal operation officer, the treasurer or any other person performing similar functions.

(2)All YES answers to questions must be fully explained on page 4 of the application (attach additional sheets as needed) and you must complete Page 6 for a background investigation.

YES

10.In the past ten years has the applicant, executive officer, or control person been convicted of or pled guilty or nolo contendere (no contest) to a felony or misdemeanor which:

(a) Involves the solicitation or acceptance of charitable contributions or the making of a false oath, the making of a false report, bribery, perjury, burglary, or conspiracy to commit any of the foregoing offenses?

(b) Arises out of the conduct of solicitation of contributions for a charitable organization?

(c)Involves the larceny, theft, robbery, extortion, forgery, counterfeiting, fraudulent concealment, embezzlement, fraudulent conversion, or misappropriation of funds?

(d)Involves murder or rape?

(e)Involves assault or battery if such person proposes to be engaged in counseling, advising, housing, or sheltering individuals? Or

(f)Pled guilty or nolo contendere (no contest) to any other felony offense?

11. Has any court:

(a)in the past ten years enjoined the applicant or a executive officer in connection with any aspect of the fundraising business?

(b)ever found that the applicant or executive officer was involved in a violation of any state or federal law regarding fundraising or any other deceptive practice?

12. Has any local, state or federal government agency:

(a)ever found the applicant or executive officer to have made a false statement or omission or been dishonest, unfair or unethical?

(b)ever found the applicant or executive officer to have been involved in a violation of a fundraising law?

(c)ever found the applicant or executive officer to have been a cause of any fundraising organization having its authorization to do business denied, suspended, revoked or restricted?

(d)in the past ten years entered an order against the applicant or a executive officer in connection with any fundraising statute or deceptive practices?

(e)ever denied, suspended, or revoked the applicant’s or a executive officer’s registration or license, prevented it from association with a fundraising organization, or otherwise disciplined it by restricting its activities?

(f)ever revoked or suspended the applicant’s or a executive officer’s license as an attorney or accountant?

13.Is the applicant or executive officer now the subject of any proceeding that could result in a yes answer to any question contained herein?

14.Does the applicant have any unsatisfied judgments or liens against it or has it filed for any type bankruptcy?

ACKNOWLEDGEMENTS

By submitting this application, the applicant acknowledges the following statutory requirements:

(a)SOLICITATION CONTRACT REQUIRED. [OCGA 43-17-3(e)(1)] There must be a written contract between the paid solicitor and each charitable organization on whose behalf solicitations are conducted.

(b)SOLICITATION NOTICE. [OCGA 43-17-3(f)] A solicitation notice and a copy of each solicitation contract must be filed with the Secretary of State prior to the commencement of each solicitation campaign.

(c)POINT OF SOLICITATION DISCLOSURE. [OCGA 43-17-8] Each employee, agent, independent contractor or representative of the paid solicitor must provide at the point of solicitation the name and location of the paid solicitor, the name and location of the charitable organization for which the solicitation is being made, and a statement that a full and fair description of the charitable program and a financial statement or summary are available upon request.

(d)ACCOUNTING TO CHARITABLE ORGANIZATION. [OCGA 43-17-3(g)] Within 90 days after a solicitation campaign has been completed, and on the anniversary of the commencement of a solicitation campaign lasting more than one year, the paid solicitor shall account in writing to the charitable organization, and the Secretary of State, for all contributions and expenses paid.

(e)COLLECTIONS AND DEPOSITS. [OCGA 43-17-3(h)] Each monetary contribution received by the applicant shall, in its entirety and within three (3) business days of its receipt, be deposited in an account at a federally insured financial institution. Such account shall be in the name and under the sole control of the charitable organization.

(f)EXPIRATION. [OCGA 43-17-3(c)(6)] Registration for a paid solicitor, if granted, expires on December 31 of the year issued, and if not renewed shall terminate without further notice to the applicant.

(g)COMMERCIAL COVENTURERS. [OCGA 43-17-6] Any charitable sales promotion in conjunction with a commercial coventurer must be initiated only after a written contract that complies with the Code is entered into between the charitable organization and the commercial coventurer.

(h)AMENDMENTS TO REGISTRATION. [OCGA 43-17-3(c)(7)] Registration must be current and up to date at all times and must be amended within 30 days to reflect any material changes in operations of the paid solicitor.

Form S100 Revised Dec 2013

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(i)RECORDS. [OCGA 43-17-3(i)(1)] Solicitation campaign records must be prepared and maintained for no less than three years and be available for inspection by representatives of the Secretary of State.

(j)MISAPPROPRIATION OF FUNDS AND FRAUDULENT CONDUCT. [OCGA 43-17-12] The Georgia Charitable Solicitations Act of 1988 establishes that it is a felony to engage in fraudulent conduct or to misappropriate, convert or illegally withhold contributions collected pursuant to the Act.

EXPLANATION TO APPLICATION QUESTIONS

This section must be used to explain any YES answers on the previous pages.

It may also be used to explain the answers to any other questions on the application.

Attach additional sheets as needed.

Explanation:

Form S100 Revised Dec 2013

Page 4 of 9

APPLICANT’S NAME:

CONTROL PERSONS

The applicant must provide the following information for each person who directly or indirectly, has the power to direct or cause the direction of the management and policies of the applicant whether through the authority of voting securities, by contract or otherwise. The term control person includes, but is not limited to, each general partner, limited partner, director, affiliate or executive officer or person holding similar position.

Make additional copies of this form as needed.

(Please type or print)

Name:

Title:

Address:

City:

State:

Zip Code:

Date of Birth:

Social Security Number:

The person named above MUST provide a ten year employment history

beginning with the most recent employment.

Attach separate sheets if needed.

All persons who have custody of charitable donations must submit to a criminal background check.

By signing this form the person named above authorizes the Secretary of State to conduct a criminal history check pursuant to the paid solicitor’s registration in the State of Georgia.

Signature of Control Person

This

Day of

Official Witness (Notary)

Signature

Form S100 Revised Dec 2013

Page 5 of 9

Georgia Bureau of Investigation

Georgia Crime Information Center

Consent Form

I hereby authorize the Office of Secretary of State – Charities Division to receive any Georgia criminal history record information pertaining to me which may be in the files of any state or local criminal justice agency in Georgia.

_____________________________________________________________________________

Full Name (print)

_____________________________________________________________________________

Address

_____	_____	__________________	_________________________
Sex	Race	Date of Birth	Social Security Number

___________________________________________________

Signature

__________________

Date

---------------------------------------------------------------------------------------------------------------------

Special employment provisions (check if applicable):

Employment with mentally disabled (Purpose code ‘M’)

Employment with elder care (Purpose code ‘N’)

Employment with children (Purpose code ‘W’)

Employment with criminal justice agency – civilian (Purpose code ‘J’) Employment with criminal justice agency – P.O.S.T. certified (Purpose code ‘Z’)

One of the following must be checked:

This authorization is valid for 90/180/_____ (circle one) days from date of signature.

I, _______________________________________________ give consent to the above named to

perform periodic criminal history background checks for the duration of my employment with this company.

Form S100 Revised Dec 2013

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AFFIDAVIT OF APPLICANT

I certify and declare that I am of good moral character and that all information contained in this application is true and correct, to the best of my knowledge. I understand that any willful omission or falsification of pertinent information required in the application is justification for the denial, suspension, or revocation of my registration by the Commission. I further swear and affirm that I have read and understand the current state laws and rules and regulations of the Georgia Paid Solicitor Regulatory Commission and I agree to abide by these laws and rules, as amended from time to time.

By signing this application, electronically or otherwise, I hereby swear and affirm one of the following to be true and accurate pursuant to O.C.G.A. § 50-36-1:

1) _______ I am a United States citizen 18 years of age or older. Please submit a copy of your current Secure and

Verifiable Document(s) such as driver’s license, passport, or document as indicated on pages 7 & 8 of this application.

2) _______ I am not a United States citizen, but I am a legal permanent resident of the United States 18 years of

age or older, or I am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older with an alien number issued by the Department of Homeland Security or other federal immigration agency. Please submit a copy of your current immigration document(s) which includes either your Alien number or your I-94 number and, if needed, SEVIS number.

I also understand that if I have made a false statement on the application, or if I am found to have been convicted of a felony and have not had all of my civil rights restored pursuant to the law, the Commission may suspend my registration without a prior hearing. I shall be entitled to a hearing after the suspension of my registration.

I understand that I must maintain the records required by the Commission, and I shall make the records available for inspection by the Georgia Paid Solicitor Regulatory Commission, or its authorized representative, at any time during normal business hours.

In making the above attestation, I understand that any failure to make full and accurate disclosures may result in disciplinary action by the Georgia Paid Solicitor Regulatory Commission and/or criminal prosecution.

_____________________________________________________

Signature of ApplicantDate

_____________________________________________________

Print Applicant’s Name

Personally appeared before me, the undersigned official authorized to administer oaths, comes

_______________________________who deposes and swears that he/she is the person who executed this

(Applicant’s Name)

application for a license by examination for Paid Solicitor in the State of Georgia; and that all of the statements

herein contained are true to the best of his/her knowledge and belief.

Sworn to and subscribed before me this ______ day of ___________________, 2________

Notary Public Signature ________________________________	________________________________
	County	State

My Commission Expires ______________________

(seal)

Form S100 Revised Dec 2013

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APPLICANT: PLEASE CHECK THE FORM OF IDENTIFICATION BELOW THAT YOU POSSESS. RETURN THIS FORM ALONG WITH A COPY OF YOUR APPROPRIATE DOCUMENTATION.

________________________________________

Name

Secure and Verifiable Documents Under O.C.G.A. § 50-36-2

Issued August 1, 2011 by the Office of the Attorney General, Georgia

The Illegal Immigration Reform and Enforcement Act of 2011 (“IIREA”) provides that “[n]ot later than

August 1, 2011, the Attorney General shall provide and make public on the Department of Law’s website a

list of acceptable secure and verifiable documents. The list shall be reviewed and updated annually by the Attorney General.” O.C.G.A. § 50-36-2(f). The Attorney General may modify this list on a more frequent

basis, if necessary.

The following list of secure and verifiable documents, published under the authority of O.C.G.A. § 50-36-2, contains documents that are verifiable for identification purposes, and documents on this list may not necessarily be indicative of residency or immigration status.

_____ A United States passport or passport card [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

_____A United States military identification card [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

_____A driver’s license issued by one of the United States, the District of Columbia, the

Commonwealth of Puerto Rico, Guam, the Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

_____An identification card issued by one of the United States, the District of Columbia, the Commonwealth of Puerto

Rico, Guam, the Commonwealth of the Northern Marianas Islands, the United States Virgin Island, American Samoa, or the Swain Islands, provided that it contains a photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

_____A tribal identification card of a federally recognized Native American tribe, provided that it contains a

photograph of the bearer or lists sufficient identifying information regarding the bearer, such as name, date of birth, gender, height, eye color, and address to enable the identification of the bearer. A listing of federally recognized Native American tribes may be found at: http://www.bia.gov/WhoWeAre/BIA/OIS/TribalGovernmentServices/TribalDirectory/index.htm [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

_____A United States Permanent Resident Card or Alien Registration Receipt Card [O.C.G.A. § 50-36-2(b)(3); 8

CFR § 274a.2]

_____An Employment Authorization Document that contains a photograph of the bearer [O.C.G.A. § 50-36-2(b)(3); 8

CFR § 274a.2]

_____A passport issued by a foreign government [O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

Form S100 Revised Dec 2013

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_____A Merchant Mariner Document or Merchant Mariner Credential issued by the United States Coast Guard

[O.C.G.A. § 50-36-2(b)(3); 8 CFR § 274a.2]

_____A Free and Secure Trade (FAST) card [O.C.G.A. § 50-36-2(b)(3); 22 CFR § 41.2]

_____A NEXUS card [O.C.G.A. § 50-36-2(b)(3); 22 CFR § 41.2]

_____A Secure Electronic Network for Travelers Rapid Inspection (SENTRI) card [O.C.G.A. §50-36-2(b)(3); 22 CFR

§ 41.2]
_____A driver’s license issued by a Canadian government authority [O.C.G.A. § 50-36-2(b)(3); 8 CFR §	274a.2]
_____A Certificate of Citizenship issued by the United States Department of Citizenship and Immigration	Services
(USCIS) (Form N-560 or Form N-561) [O.C.G.A. § 50-36-2(b)(3); 6 CFR § 37.11]

_____A Certificate of Naturalization issued by the United States Department of Citizenship and Immigration

Services (USCIS) (Form N-550 or Form N-570) [O.C.G.A. § 50-36-2(b)(3); 6 CFR § 37.11]

_____In addition to the documents listed herein, if, in administering a public benefit or program, an agency is required

by federal law to accept a document or other form of identification for proof of or documentation of identity, that document or other form of identification will be deemed a secure and verifiable document solely for that particular program or administration of that particular public benefit. [O.C.G.A. § secure and 50-36-2(c)]

Form S100 Revised Dec 2013

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Form Information

Fact Name	Details
Governing Law	The Georgia Charitable Solicitations Act of 1988 (O.C.G.A. 43-17-1 et seq.) governs the S100 form.
Purpose	This form registers paid solicitors who wish to solicit charitable contributions in Georgia.
Initial Application Fee	The fee for an initial application is $250.00, which is nonrefundable.
Reinstatement Fee	A reinstatement also costs $250.00, requiring the registration number to be provided.
Amendment Fee	To amend the registration, a fee of $15.00 is required.
Expiration Date	All registrations expire on December 31 of each year, necessitating timely renewals.
Required Documentation	Applicants must attach a fiscal year-end financial statement if they will have control over contributions.
Notarization Requirement	The execution page of the form must be completed in full with an original signature and notarization.
Record Keeping	Solicitation campaign records must be maintained for at least three years and be available for inspection.
Criminal Violations	Intentional misstatements or omissions on the form can lead to criminal charges under the Act.

Detailed Guide for Filling Out Georgia S100

After gathering the necessary information, follow these steps to complete the Georgia S100 form accurately. Ensure that all details are correct to avoid any delays in processing your application.

Official Name: Enter the official name of the applicant (Paid Solicitor).
Address: Provide the address of the applicant.
Mailing Address: If different from the address above, enter the mailing address.
Contact Person: Fill in the name of the contact person.
Telephone: Enter the contact person's phone number.
Email Address: Provide the email address for official correspondence.
Location of Books and Records: Specify where the books and records will be kept.
Registration Status: Indicate the registration status in other jurisdictions by entering “1” for pending, “2” for registered, or leave blank if not registered.
Applicant Type: Check the appropriate box to indicate whether the applicant is a Corporation, Proprietorship, Partnership, Limited Liability Company, or Other.
Date of Formation: Enter the date the applicant was formed.
Place of Filing: Specify where the applicant is filed.
Fiscal Year End: Indicate the month and day when the fiscal year ends.
Physical Possession: Answer whether the applicant will have physical possession or legal control over any contributions collected in Georgia.
Business Description: Provide a brief description of the business to be conducted.
Chapters and Affiliates: List the names and addresses of any affiliated branches or chapters located in Georgia.
Background Information: Answer the questions regarding any convictions or legal issues related to the applicant or executive officers.
Signature: The authorized executive officer must sign and date the form. Include their title.
Notary: Ensure the execution page is notarized and includes the official seal.

Once the form is completed, submit it along with the required fees. Remember, registrations expire on December 31 each year. Keep a copy of the application for your records.

Obtain Answers on Georgia S100

What is the Georgia S100 form?
The Georgia S100 form is an application for registration as a paid solicitor under the Georgia Charitable Solicitations Act. This form is required for individuals or organizations that intend to solicit charitable contributions on behalf of a charitable organization in Georgia. It ensures compliance with state regulations regarding fundraising activities.
What are the fees associated with the Georgia S100 form?
There are several fees that applicants must be aware of:
- Initial Application: $250.00
- Reinstatement: $250.00
- Amendment: $15.00
All fees are nonrefundable and must be paid to the Georgia Secretary of State.
When does the registration expire?
The registration of a paid solicitor expires on December 31 of each year. It is crucial to keep the registration current and to file any necessary supplemental information on time. Failure to do so may result in disciplinary actions or other legal consequences.
What information is required on the application?
The application requires various details, including:
- Official name and address of the applicant.
- Contact information for a designated person.
- Location of books and records.
- Details about the applicant's business and fiscal year.
- Background information regarding any legal issues faced by the applicant or executive officers.
All information must be accurate and complete to avoid potential violations of the law.
What happens if there are misstatements on the application?
Intentional misstatements or omissions of fact may lead to serious consequences, including criminal charges. It is essential to provide truthful and complete information throughout the application process.
What are the responsibilities of a paid solicitor once registered?
Registered paid solicitors must adhere to several responsibilities, including:
- Maintaining a written contract with each charitable organization.
- Filing solicitation notices with the Secretary of State before fundraising campaigns.
- Providing transparency during solicitations by disclosing information about the organization and financial statements.
- Depositing contributions in a timely manner.
- Keeping accurate records for inspection.
Compliance with these responsibilities is crucial to maintaining the registration and avoiding legal issues.

Common mistakes

Filling out the Georgia S100 form can be a straightforward process, but many applicants make critical mistakes that can lead to delays or even denials of their registration. Understanding these common pitfalls is essential for ensuring compliance with the Georgia Charitable Solicitations Act. Here are nine mistakes to avoid when completing the form.

One frequent error is failing to provide accurate contact information. Applicants often neglect to double-check the spelling of names, addresses, and email addresses. Any inaccuracies can result in missed communications from the Secretary of State’s office. It is crucial to ensure that all contact details are correct and up to date.

Another common mistake involves the execution page. This section must be completed in full, including the original manual signature and notarization with a seal. Some applicants mistakenly think that a simple signature will suffice, which can lead to rejection of the application. Always ensure that this page is thoroughly completed before submission.

Many applicants also fail to include all required attachments. For instance, if the applicant will have physical possession or legal control over contributions, a fiscal year-end financial statement and a surety bond must be included. Omitting these documents can delay the processing of the application or result in outright denial.

Inaccurate answers to the background questions represent another significant issue. If any question is answered "yes," the applicant must provide a detailed explanation on a separate sheet. Failing to do so can raise red flags and complicate the review process.

Moreover, applicants sometimes overlook the importance of maintaining accurate records. The Georgia Charitable Solicitations Act requires that solicitation campaign records be kept for a minimum of three years. Applicants should ensure they have a system in place for record-keeping to avoid compliance issues in the future.

Another mistake is neglecting to update the registration. The law mandates that any material changes in operations must be reported within 30 days. Applicants often forget this requirement, which can lead to lapses in compliance and potential penalties.

Some individuals misinterpret the fiscal year-end question, providing the wrong date or failing to answer it altogether. This oversight can create confusion regarding the applicant's financial reporting obligations. Clear and precise information is essential for compliance.

Additionally, applicants may not fully understand the implications of their status in other jurisdictions. Failing to accurately report registrations can lead to complications. It is essential to provide honest and transparent information regarding any pending or active registrations.

Finally, many applicants underestimate the importance of reviewing the entire application before submission. Rushing through the process often leads to overlooked errors. Taking the time to carefully review each section can prevent many of these common mistakes.

By being aware of these common pitfalls and taking the necessary precautions, applicants can streamline the process of filling out the Georgia S100 form. Ensuring accuracy and completeness is not just a best practice; it is essential for compliance with state regulations.

Documents used along the form

The Georgia S100 form is essential for those seeking to register as paid solicitors under the Georgia Charitable Solicitations Act. However, there are several other forms and documents that often accompany the S100 to ensure compliance and provide necessary information. Below is a list of these documents, along with brief descriptions of each.

Fiscal Year-End Financial Statement: This document provides a financial overview of the applicant's operations for the fiscal year ending prior to the date of filing. It must adhere to generally accepted accounting principles and is required if the applicant will have control over contributions.
Surety Bond: A surety bond in the amount of $10,000 is necessary for applicants who will have physical possession of contributions. This bond ensures that the applicant will comply with state laws regarding charitable solicitations.
Solicitation Contract: This written agreement between the paid solicitor and the charitable organization outlines the terms under which solicitations will be conducted. It must be filed with the Secretary of State before any fundraising activities begin.
Solicitation Notice: This document must accompany each solicitation contract and must be filed with the Secretary of State. It provides details about the fundraising campaign and ensures transparency.
Accounting Report: Within 90 days of completing a solicitation campaign, the paid solicitor must submit a written report to the charitable organization and the Secretary of State detailing all contributions and expenses incurred during the campaign.
Records of Solicitation Campaigns: All records related to solicitation campaigns must be maintained for at least three years. These records should be readily available for inspection by the Secretary of State's representatives.
Control Persons Information: This document provides details about individuals who have significant influence over the applicant's operations. Each control person must submit a ten-year employment history and authorize a criminal background check.
Explanation to Application Questions: If any questions on the application receive a "yes" answer, this section allows the applicant to provide further details and clarifications. Additional sheets can be attached as necessary.

Submitting the correct forms and documents is crucial for compliance with the Georgia Charitable Solicitations Act. Ensuring all paperwork is accurate and complete can help avoid potential issues and foster a smooth registration process. If you have any questions about these forms, seeking assistance from a knowledgeable professional can provide clarity and support.

Similar forms

The Georgia S100 form is a registration application for paid solicitors under the Georgia Charitable Solicitations Act. It shares similarities with various other documents that also serve regulatory, compliance, or registration purposes. Below is a list of ten documents that are comparable to the Georgia S100 form, along with explanations of how they are similar:

IRS Form 1023: This form is used to apply for tax-exempt status under Section 501(c)(3) of the Internal Revenue Code. Like the S100, it requires detailed information about the organization’s structure, purpose, and financial practices to ensure compliance with legal standards.
State Business Registration Form: This form is necessary for businesses to register with the state. Similar to the S100, it collects essential information about the business entity, including its name, address, and nature of business, ensuring it operates legally within the state.
Nonprofit Organization Bylaws: Bylaws outline the governance structure and operational rules of a nonprofit. Like the S100, they establish compliance with state laws and regulations, ensuring transparency and accountability in operations.
Fundraising Registration Form: Many states require this form for organizations that wish to solicit donations. Similar to the S100, it demands disclosure of financial practices and organizational details to protect the public from fraudulent activities.
Annual Financial Report: Nonprofits often submit this report to maintain transparency with donors and regulators. Like the S100, it requires accurate financial data and is used to verify compliance with legal obligations.
Charitable Organization Registration Form: This form is used to register charitable organizations with the state. It is similar to the S100 as it requires detailed information about the organization’s mission, activities, and financial management.
Professional License Application: This document is necessary for individuals seeking professional licenses in various fields. Like the S100, it requires personal and professional information, background checks, and compliance with state regulations.
Sales Tax Registration Form: Businesses must complete this form to collect sales tax. Similar to the S100, it collects vital information about the business and its operations to ensure compliance with state tax laws.
Employee Background Check Authorization Form: This form is used to authorize background checks for employees. Like the S100, it ensures that individuals in positions of trust are vetted properly, maintaining integrity within the organization.
Corporate Annual Report: Corporations file this report to provide updated information to the state. Similar to the S100, it requires accurate and current details about the corporation’s operations and management to remain in good standing.

Dos and Don'ts

When filling out the Georgia S100 form, there are specific actions to take and avoid to ensure compliance and accuracy. Below is a list of dos and don’ts.

Do verify that all information is current and accurate before submission.
Do include all required attachments, such as financial statements and surety bonds, if applicable.
Do ensure that the execution page is completed in full, including notarization.
Do circle any numbers being amended if you are submitting an amendment.
Do keep a copy of the completed form for your records.
Don’t leave any fields blank; provide information as required or indicate "N/A" where applicable.
Don’t submit the application without the required fee; checks should be made payable to the Georgia Secretary of State.
Don’t forget to disclose any past legal issues or violations; failure to do so may result in penalties.
Don’t delay in filing; registrations expire on December 31 each year, and timely submission is crucial.

Misconceptions

Misconception 1: The Georgia S100 form is only for new applicants.

This form is not limited to initial applications. It is also used for reinstatements and amendments, making it essential for all paid solicitors to keep their registration current.

Misconception 2: The registration fee is refundable.

The fees associated with the Georgia S100 form are nonrefundable. Once paid, they cannot be returned, regardless of the outcome of the application.

Misconception 3: Submitting the form guarantees approval.

Filing the S100 form does not guarantee that the registration will be approved. All applications must be reviewed and accepted by the Secretary of State.

Misconception 4: Notarization is optional for the execution page.

It is crucial to complete the execution page in full, including notarization. This step is mandatory for the application to be valid.

Misconception 5: The registration lasts indefinitely once approved.

All paid solicitor registrations expire on December 31 each year. It is the applicant's responsibility to renew their registration on time.

Misconception 6: There are no penalties for failing to comply with the Act.

Failure to comply with the Georgia Charitable Solicitations Act can lead to serious consequences, including disciplinary or criminal action.

Misconception 7: The S100 form does not require any financial documentation.

If the applicant will have control over contributions, they must attach a fiscal year-end financial statement and a surety bond to the application.

Key takeaways

The Georgia S100 form is essential for registering as a paid solicitor under the Georgia Charitable Solicitations Act. Ensure all sections are completed accurately to avoid delays.
Registration fees are nonrefundable. The initial application and reinstatement both cost $250.00, while amendments are $15.00.
All registrations expire on December 31 each year. Timely renewals and updates are crucial to maintain compliance.
Include a fiscal year-end financial statement if the applicant will have control over contributions. This statement must adhere to generally accepted accounting principles.
Provide a brief description of the business activities. This section helps clarify the nature of your solicitation efforts.
Each paid solicitor must have a written contract with charitable organizations for which they solicit. This contract must be submitted to the Secretary of State before any solicitation begins.