Blank Colorado Dr 1102 Form

1. What is the Colorado DR 1102 form used for?

   The Colorado DR 1102 form is primarily used to inform the Department of Revenue about changes in your business address or to notify them if you are closing your business account. This includes changes to your name or address, as well as notifying the department if you are no longer responsible for collecting sales tax, withholding tax, or retailer’s use tax.

2. How do I complete the DR 1102 form?

   To complete the DR 1102 form, you will need to provide specific information such as your Colorado Account Number (CAN), branch ID, and Federal Employer Identification Number (FEIN). Fill out the relevant sections for either changing your address/name or closing your account. Be sure to include effective dates for any changes to avoid issues with tax liability.

3. Where should I send the completed DR 1102 form?

   Once you have filled out the DR 1102 form, mail it to the Colorado Department of Revenue at the following address:

   • Department of Revenue
   • Registration Center Section - Room 102
   • PO Box 17087
   • Denver, CO 80217-0087

4. Can I submit the DR 1102 form online?

   Yes, you can submit the DR 1102 form online through Revenue Online. If you have a login, this option provides a convenient and secure way to manage your business with the Department of Revenue. If you need assistance, you can find help by clicking the “Help Link” on the login screen.

5. What if my business has changed ownership?

   If your business has changed ownership, you will need to complete a new Sales Tax / Wage Withholding Account Application (CR 0100) to establish a new account. Simply using the DR 1102 form will not suffice in this case.

6. What happens after I submit the DR 1102 form?

   After the Department of Revenue receives your DR 1102 form, they will process your request. If you have changed your address or name, you will begin receiving updated forms for tax filing. If you choose to file electronically, you will not receive paper forms. Make sure not to change your name or address on your returns until the department has processed your form.

Filling out the Colorado DR 1102 form can be a straightforward process, but several common mistakes can lead to complications. One frequent error is failing to provide the correct Colorado Account Number (CAN). This eight-digit number is essential for identifying your account. Omitting or miswriting this number can delay the processing of your request.

Another common mistake involves not including the Branch ID. This four-digit identifier is crucial for businesses operating in multiple locations. Without it, the Department of Revenue may not accurately process changes related to specific sites.

Many individuals neglect to check the appropriate tax type box. It is vital to indicate whether the closure pertains to sales tax, withholding tax, or the entire account. Failing to do so can lead to confusion and potential liabilities.

Additionally, people often forget to specify the effective date for closures or changes. Providing this information is essential to ensure that the Department of Revenue updates its records accurately and promptly. An incorrect date can result in continued tax obligations or erroneous billing.

Some individuals mistakenly believe they can make changes to their name and address on tax returns after submitting the DR 1102 form. This is incorrect. Once the Department has been notified through this form, any changes should be avoided to prevent discrepancies.

Another error arises from not including necessary documentation. For example, if changing a corporate name, it is required to attach the Amended Articles of Incorporation from the Secretary of State’s Office. Omitting this documentation can lead to the rejection of the form.

Inaccurate or incomplete contact information is also a common issue. Ensure that the new address, phone number, and any other relevant details are correct. Miscommunication due to incorrect contact information can result in missed notifications from the Department of Revenue.

Some people fail to sign the form. An authorized agent must sign the DR 1102 to validate the submission. Without a signature, the form is incomplete and cannot be processed.

Finally, many individuals do not take advantage of the online filing option. The Colorado Department of Revenue provides a secure online platform for submitting the form. Utilizing this option can expedite the process and reduce the likelihood of errors associated with mailing.

By being aware of these common mistakes, individuals can improve their chances of a smooth and successful submission of the Colorado DR 1102 form.

The Colorado DR 1102 form is essential for notifying the Department of Revenue about address changes or business closures. Alongside this form, several other documents may be required to ensure compliance with tax regulations. Below is a list of forms commonly used in conjunction with the DR 1102 form.

• Sales Tax / Wage Withholding Account Application (CR 0100): This form is necessary for establishing a new account when there is a change in ownership. If a new owner takes over a business, they must complete this application to ensure proper tax reporting and compliance.
• Amended Articles of Incorporation: If a business undergoes a name change, this document must be submitted. It is obtained from the Secretary of State’s Office and serves as official proof of the new corporate name.
• DR 0100 Form: This form is used for filing sales tax returns. When a business changes its jurisdiction, it is essential to download this form to collect and remit the correct sales tax for the new location.
• DR 1002 Form: This document helps verify the applicable tax rates for a new address. It is crucial for businesses that have relocated to ensure they are charging the correct sales tax rate based on their new location.

Each of these forms plays a critical role in maintaining accurate tax records and ensuring compliance with Colorado tax laws. Properly completing and submitting these documents can help avoid delays and potential penalties.

• CR 0100 - Sales Tax / Wage Withholding Account Application: This form is used to establish a new account when there is a change in ownership. Similar to the DR 1102, it requires specific identification details and notifies the Department of Revenue of significant changes.
• DR 0100 - Sales Tax Return: This form is necessary for filing sales tax returns. Like the DR 1102, it requires accurate account information and is crucial for compliance with tax regulations when changing business locations.
• DR 1002 - Tax Rate Verification: This document helps businesses verify the tax rates applicable to their new address. It shares the need for accurate information, similar to the DR 1102, ensuring compliance with local tax laws.
• Amended Articles of Incorporation: Required for businesses changing their corporate name, this document must be submitted alongside the DR 1102. Both forms aim to ensure the Department of Revenue has updated and accurate information.
• Form 941 - Employer's Quarterly Federal Tax Return: This form is used to report income taxes, Social Security tax, and Medicare tax withheld from employee's paychecks. Like the DR 1102, it requires timely submission to avoid penalties.
• Form W-2 - Wage and Tax Statement: This form reports an employee's annual wages and the taxes withheld. Similar to the DR 1102, it is critical for ensuring proper tax reporting and compliance.

When filling out the Colorado DR 1102 form, it is essential to follow specific guidelines to ensure accuracy and compliance. Here is a list of things you should and shouldn't do:

• Do ensure you provide your Colorado Account Number (CAN) and Branch ID accurately.
• Do include your Federal Employer Identification Number (FEIN) if applicable.
• Do check the appropriate tax type box and indicate the correct closure date.
• Do mail the completed form to the correct address provided by the Department of Revenue.
• Don't make changes to your name and address on previous returns after submitting the form.
• Don't forget to include Amended Articles of Incorporation if you are changing a corporate name.
• Don't submit the form without checking for completeness and accuracy.
• Don't delay in filing the form if you have changed your business structure or ownership.

• Misconception 1: The DR 1102 form can be submitted online.

This form must be mailed to the Department of Revenue. Online submission is not permitted for this specific form.

• Misconception 2: You can change your business name and address on tax returns after submitting the form.

Once you submit the DR 1102 form, do not make changes to your name and address on your returns. This could lead to confusion and incorrect billing.

• Misconception 3: The form is only for businesses that are closing.

The DR 1102 form is also used for notifying the department of name or address changes, not just for business closures.

• Misconception 4: You can use the form to update any information related to your business.

The form is specifically for name/address changes or to close your account. Other changes may require different forms.

• Misconception 5: You do not need to provide your Colorado Account Number (CAN) when submitting the form.

It is essential to include your 8-digit Colorado Account Number and the appropriate branch ID to ensure accurate processing.

• Misconception 6: The form can be submitted without a signature.

An authorized agent must sign the form. Submitting without a signature may delay processing.

• Misconception 7: You can submit the form at any time without consequences.

Timely submission is crucial. Delays may result in incorrect assessments of tax liability.

• Misconception 8: A new Federal Employer Identification Number (FEIN) does not require a new Department of Revenue account.

If you obtain a new FEIN, you must complete a Sales Tax/Wage Withholding Account Application (CR 0100) to establish a new account.

• Misconception 9: The DR 1102 form is the only document needed for a business name change.

If changing a corporate name, you must also include the Amended Articles of Incorporation from the Secretary of State’s Office.

Filling out the Colorado DR 1102 form is an essential task for businesses that need to update their information with the Department of Revenue. Here are some key takeaways to keep in mind:

• Purpose of the Form: This form is primarily used to notify the Department of Revenue about any changes in your business name or address, or to inform them that you are no longer responsible for certain taxes.
• Online Options: If you have an account, you can conveniently close it online through Revenue Online, which offers a secure platform for managing your tax obligations.
• Account Information: When completing the form, be sure to include your Colorado Account Number (CAN) and the Branch ID for accurate processing, especially if you operate multiple locations.
• Closure Requirements: Check the appropriate boxes to indicate the type of tax account being closed and provide the closure date. This is crucial if your business has changed ownership or structure.
• Documentation for Name Changes: If you are changing the name of your corporation, include the Amended Articles of Incorporation from the Secretary of State’s Office to ensure your request is processed smoothly.

By understanding these key points, businesses can navigate the process of updating their information with the Colorado Department of Revenue more effectively.