Outline
The AQHA transfer form is an essential document for anyone involved in the buying or selling of American Quarter Horses. This form facilitates the official transfer of ownership, ensuring that all pertinent information is accurately recorded and recognized by the American Quarter Horse Association. When filling out the form, you’ll need to provide details such as the horse's registered name, registration number, and the names and addresses of both the seller and the buyer. Additionally, the form requires signatures from both parties to validate the transaction. It's crucial to ensure that all information is complete and accurate, as any discrepancies can lead to delays or complications in the transfer process. By understanding the key components of the AQHA transfer form, you can streamline your transaction and enjoy a smoother experience in the world of Quarter Horse ownership.
Sample - AQHA transfer form Form
O
Transfer fee for current AQHA or AQHYA Member
. . . . . . . . . . . . . . . . . . . . . . . $20
O
Transfer fee for nonmember who wishes to become
a 12-month AQHA Member
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $75
Say Goodbye to Renewal Notices – Have your membership and/or Journal subscription automatically renewed
on the credit card you provide. Nothing will lapse if you elect to auto renew. You can cancel at any time.
If you do not wish to enroll in the auto renewal program, fill in this circle:
O
O
Transfer fee for nonmember who wishes to become a
12-month AQHYA (Youth) Member
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $40
Birthdate of youth __ __ / __ __ / __ __
We certify that the horse sold is the horse registered with the American Quarter Horse Association as described on the Certificate of Registration delivered to AQHA
in conjunction with this transfer report. We authorize AQHA to record the transfer of ownership of the horse upon AQHA’s receipt of all required transfer items.
INSTRUCTIONS:
1. Return Certicate of Registration with transfer report and appropriate fees to AQHA.
2. Print or type all requested information.
3. Verify that the horse’s color and markings match the Certicate of Registration.
4. The person selling the horse should be listed as the owner on the Certicate of Registration.
5. Any erasure or alteration may necessitate verication.
6.
Consult the AQHA Ofcial Handbook regarding complete transfer rules or contact AQHA.
Transfer Report
AQHA REGISTRATION NUMBER
DATE (IF KNOWN, MM/DD/YYYY)
HORSE’S NAME
GELDED:
O YES
If this transfer is for an unregistered foal, indicate foal’s birthdate and name and registration number of sire and dam.
SIRE
DAM
BIRTHDATE (MMDDYYYY)
DATE POSSESSION OF HORSE ACTUALLY CHANGED (MM/DD/YYYY)
DATE OF
SALE:
BUYER’S ADDRESS
STATE/PROVINCE
STATE/PROVINCE
DATE OF AUCTION
POSTAL CODE
POSTAL CODE
CITY
DAYTIME TELEPHONE
SIGNATURE OF SELLER
SELLER’S ADDRESS (STREET OR BOX NUMBER)SELLER’S PRINTED NAME
CITY
AREA CODE DAYTIME PHONE
COMPANY NAME MAILING ADDRESS
E-MAIL ADDRESS
SELLER’S AQHA ID #
E-MAIL
BUYER’S AQHA ID #
SOLD
TO:
O
FILL IN
THIS CIRCLE IF
THIS IS A NEW
ADDRESS
O
FILL IN
THIS CIRCLE IF
THIS IS A NEW
ADDRESS
REQUIRED: If consigned to auction sale, please give name, date and mailing address of sale company.
FOR OVERNIGHT DELIVERY TO AQHA: 1600 QUARTER HORSE DR, AMARILLO, TX 79104 • MAILING ADDRESS: P.O. BOX 200, AMARILLO, TX 79168
WWW.AQHA.COM • ✆
806
-
376-4811 •
FAX: 806
-
349-6405 • EN ESPAÑOL: 806
-
373-2281
AQHA REGISTRATION NUMBERAQHA REGISTRATION NUMBER
BUYER’S NAME
BARCODE *TRANSF-0118* FORM 210-20-176 TRANSFER REPORT 8-19-2020
X
*TRANSF-0118*
CHECK MONEY ORDER
IF PAYING BY CREDIT CARD, PLEASE COMPLETE THE FOLLOWING:
CARD NUMBER
DO NOT SEND CASH • U.S. FUNDS ONLY
CARDHOLDER NAME
CARDHOLDER SIGNATURE BILLING ZIP CODE
DAYTIME PHONEEXP. DATE (MMYY)
AMERICAN EXPRESS
MASTERCARD
VISA
CREDIT CARD WILL BE BILLED FULL BALANCE OF SELECTED AND APPLICABLE FEES.
Dues payments MAY BE deductible by members as an ordinary and necessary business expense; however, contributions
or gifts to the American Quarter Horse Association are not deductible as charitable contributions for federal income tax
purposes. However, donations to the American Quarter Horse Foundation ARE tax-deductible to the extent allowed by
law. $1 of your annual membership dues is designated for a subscription to The American Quarter Horse Journal, AQHA’s
ofcial member publication. Through the payment of a membership fee to AQHA, I acknowledge that membership in AQHA
is voluntary and I agree to be bound by all the terms and conditions of AQHA’s Ofcial Handbook of Rules and Regulations.
FEES SUBJECT TO CHANGE WITHOUT NOTICE.
FEES
An ofce processing fee of $20 will be charged on all work not processed to completion.
OPTIONAL Member Non-Member
O
Special Handling for 2-day service
................. $100 . . . . . . . . . . . . . . . . . $100
This fee is in addition to the regular fee. Please place “RUSH” on the outside of the envelope.
O
OVERNIGHT U.S. ............................................................... . . . . . . . . . . . . . . . . . . .$35
O
OVERNIGHT International............................................... . . . . . . . . . . . . . . . . . . .$55
O
OVERNIGHT U.S. 2-Day Service................................... . . . . . . . . . . . . . . . . . . .$10
O
Breeding – Ranch Work
O
Breeding – Racing
O
Breeding – Showing
O
Breeding – Recreational Riding
O
Recreational Riding
O
Racing Competition
O
Ranch Use
O
Compete in AQHA Horse Shows
O
Compete in Open and Local Shows
O
Rodeo Competition
O
Compete in Youth Events, such as
4-H, FFA, NHSRA, Other Rodeo
Organizations, Judging Contest,
Pony Clubs, Playdays, Gymkhanas, etc.
O
Compete in AQHA Youth Shows
O
Professional Trainer/Exhibitor
O
Racing Fan
O
Compete in NCHA Events
O
Compete in NRHA Events
O
Compete in NSBA Events
O
Compete in NRCHA Events
O
Compete in PHBA Events
O
Riding Instructor
O
Political Action
O
Mounted Shooting
O
Compete in Dressage
AREAS OF INTEREST
Please select your areas of interest. (Check all that apply)
DO YOU BREED AMERICAN QUARTER HORSES?
O
YES
If yes, for what purpose?
O
Ranch Work
O
Racing
O
Showing
O
Recreational Riding
O
NO
BARCODE *TRANSF-0118* FORM 210-20-176 TRANSFER REPORT 8-19-2020
Form Information
| Fact Name | Description |
|---|---|
| Purpose | The AQHA transfer form is used to officially transfer ownership of a registered American Quarter Horse. |
| Eligibility | Only the current owner and the new owner can fill out the transfer form. |
| Required Information | The form requires details such as the horse's registration number, the current owner's information, and the new owner's information. |
| Fees | A fee is typically required to process the transfer. This fee may vary by state. |
| Submission Method | The completed form can be submitted by mail or online, depending on the AQHA's current guidelines. |
| Processing Time | Processing time for the transfer can vary, but it usually takes a few weeks. |
| State-Specific Forms | Some states may have specific requirements or additional forms based on local laws. |
| Governing Laws | Each state has its own laws regarding the transfer of horse ownership, which may affect the process. |
Detailed Guide for Filling Out AQHA transfer form
Once you have the AQHA transfer form in hand, you are ready to begin the process of transferring ownership of your horse. This form is essential for ensuring that the new owner is officially recognized and that all records are updated accordingly. Follow these steps to fill out the form accurately.
- Start with the current owner’s information. Fill in your name, address, and contact details in the designated fields.
- Next, provide the new owner’s information. Ensure you include their name, address, and contact details as well.
- Locate the section for the horse’s details. Enter the horse's registered name and registration number. Double-check for accuracy.
- In the transfer date section, write the date when the transfer is taking place. This is important for record-keeping.
- Sign the form in the current owner’s signature area. This signature confirms that you are transferring ownership.
- If required, have the new owner sign the form as well, indicating their acceptance of the transfer.
- Finally, submit the completed form along with any necessary fees to the AQHA office. Check the submission guidelines to ensure everything is in order.
Obtain Answers on AQHA transfer form
-
What is the AQHA transfer form?
The AQHA transfer form is a document used to officially transfer ownership of a horse registered with the American Quarter Horse Association (AQHA). This form ensures that the new owner is recognized and that all records are updated accordingly.
-
Who needs to fill out the transfer form?
Both the seller and the buyer must complete the transfer form. The seller provides necessary information about the horse and confirms the sale, while the buyer submits their details to establish ownership.
-
What information is required on the transfer form?
The transfer form typically requires:
- The horse's registration number
- The names and signatures of both the seller and buyer
- The date of the sale
- The selling price (if applicable)
- Any additional notes or specific conditions related to the transfer
-
How do I submit the transfer form?
You can submit the completed transfer form to the AQHA by mail or online, depending on the options available. If mailing, ensure that you send it to the correct AQHA address and include any required fees. If submitting online, follow the instructions on the AQHA website.
-
Is there a fee associated with the transfer?
Yes, there is usually a fee to process the transfer. The amount can vary based on factors such as the type of registration and whether the transfer is completed within a certain timeframe after the sale. Check the AQHA website for the most current fee schedule.
-
How long does it take to process the transfer?
Processing times can vary. Generally, it may take several weeks for the AQHA to complete the transfer and update their records. For faster processing, consider using expedited services if available.
Common mistakes
When filling out the AQHA transfer form, many individuals unknowingly make mistakes that can lead to delays or complications in the transfer process. One common error is not providing complete and accurate information. Every section of the form must be filled out thoroughly. Missing details, such as the horse's registration number or the seller's signature, can halt the transfer. Always double-check that all required fields are completed before submitting the form.
Another frequent mistake is failing to sign the form. Both the seller and the buyer must provide their signatures to validate the transfer. Without these signatures, the AQHA cannot process the request. It’s essential to remember that a simple oversight, like forgetting to sign, can cause unnecessary delays. Always take a moment to review the form for required signatures before sending it off.
Additionally, many people overlook the importance of providing the correct fees. Each transfer requires a specific fee, which can vary depending on the circumstances. If the payment is incorrect or missing, the AQHA will not proceed with the transfer. To avoid this, check the AQHA website or contact their office for the latest fee schedule. Being aware of the costs involved can save you time and frustration.
Lastly, not keeping copies of the submitted forms is a mistake that can lead to confusion later on. It is wise to retain a copy of the completed AQHA transfer form for your records. This practice can be invaluable if any issues arise or if you need to reference the information in the future. Keeping thorough documentation helps ensure that you can address any questions or concerns that may come up during the transfer process.
Documents used along the form
The AQHA transfer form is essential for transferring ownership of American Quarter Horses. When completing this process, several other forms and documents may be needed to ensure everything is in order. Below is a list of commonly used documents that often accompany the AQHA transfer form.
- Registration Certificate: This document proves the horse's identity and pedigree. It is required to validate the transfer of ownership.
- Bill of Sale: A bill of sale outlines the terms of the sale, including the purchase price and any conditions. It serves as proof of the transaction between the buyer and seller.
- Transfer Fee Payment: This is a payment made to the AQHA to process the transfer. The amount may vary, so check the current fee schedule.
- Breeding Certificates: If the horse has been bred, these documents may be necessary. They confirm breeding rights and ownership of the horse's offspring.
- Health Records: These records provide information about the horse's health history, vaccinations, and any recent medical treatments. They may be required for registration and transfer purposes.
Having these documents ready can streamline the transfer process. Always ensure that all information is accurate and up to date to avoid any complications.
Similar forms
The AQHA transfer form is an important document for transferring ownership of American Quarter Horses. It shares similarities with several other documents in the equine and ownership transfer space. Here are six documents that are similar to the AQHA transfer form:
- Bill of Sale: This document serves as proof of the sale of a horse. Like the AQHA transfer form, it includes details about the buyer and seller, as well as the horse's identification information.
- Breed Registration Application: This form registers a horse with a specific breed association. Similar to the AQHA transfer form, it requires details about the horse and its lineage.
- Lease Agreement: A lease agreement outlines the terms under which one party can use a horse owned by another. It shares the need for clear identification of the horse and parties involved, much like the AQHA transfer form.
- Health Certificate: This document verifies the horse's health status. While it focuses on health rather than ownership, it often accompanies the AQHA transfer form during transactions to ensure the horse is fit for transfer.
- Transfer of Ownership Form: This is a general document used across various animal registries to officially change ownership. It functions similarly to the AQHA transfer form in that it requires signatures and identification details.
- Equine Liability Waiver: This document protects the owner from liability issues. While its focus is different, it is often signed during the transfer process, ensuring all parties understand their responsibilities.
Dos and Don'ts
When filling out the AQHA transfer form, it’s important to follow certain guidelines to ensure everything is completed correctly. Here are some things you should and shouldn't do:
- Do double-check all information for accuracy before submitting.
- Do sign and date the form where required.
- Don't leave any fields blank; fill in all necessary information.
- Don't use correction fluid on the form; it may lead to rejection.
Misconceptions
The AQHA (American Quarter Horse Association) transfer form is an essential document for anyone involved in the buying or selling of Quarter Horses. However, several misconceptions surround this form that can lead to confusion. Here are four common misunderstandings:
- Misconception 1: The transfer form is only necessary for registered horses.
- Misconception 2: The seller must fill out the entire form.
- Misconception 3: The transfer form can be submitted at any time.
- Misconception 4: Only the AQHA can process the transfer form.
Many people believe that the AQHA transfer form is only needed for horses that are already registered. In reality, the transfer form is crucial for any transaction involving a registered Quarter Horse, ensuring that ownership records are accurate and up-to-date.
Some individuals think that the seller is responsible for completing the entire transfer form. However, both the seller and the buyer have roles to play. The seller typically fills out their portion, while the buyer must also provide their information to finalize the transfer.
It’s a common belief that the transfer form can be submitted whenever it’s convenient. In fact, there are deadlines associated with submitting the form, especially if you want to avoid late fees or ensure that the horse’s registration is processed in a timely manner.
Some people think that only the AQHA can handle the transfer process. While the AQHA is the official body for registering Quarter Horses, local AQHA affiliates or other authorized entities may also assist in processing the transfer form.
Understanding these misconceptions can help streamline the transfer process and ensure that all parties involved are informed and prepared.
Key takeaways
Filling out the AQHA transfer form correctly is crucial for ensuring a smooth transfer of ownership for American Quarter Horses. Here are some key takeaways to keep in mind:
- Ensure all information is accurate. Double-check names, addresses, and horse registration numbers to avoid delays.
- Both the seller and buyer must sign the form. This confirms the agreement and facilitates the transfer process.
- Include the appropriate fees. Payment details should be clear, as incomplete payments can result in processing delays.
- Submit the form promptly. Timely submission helps maintain accurate records and ensures the new owner can register the horse without issues.