Outline
The Alberta Bill of Sale form serves as a crucial document for individuals engaged in the purchase or sale of used vehicles within the province. It contains essential sections that must be filled out accurately to facilitate vehicle registration. Buyers and sellers are required to complete Sections 1 and 2, which gather personal information such as names, addresses, and contact details, along with specific vehicle details like the make, model, year, and Vehicle Identification Number (VIN). While Section 3 is optional, it allows for the inclusion of any special conditions related to the sale. To ensure the integrity of the transaction, both parties must initial any alterations made on the form. It is important for buyers to conduct a VIN search on the Canadian Police Information Centre (CPIC) website to check for any reports of the vehicle being stolen. Additionally, the buyer must provide proof of insurance before registering the vehicle. The form also emphasizes the necessity of retaining two copies—one for the buyer and one for the seller—thereby creating a clear record of the transaction. Overall, the Alberta Bill of Sale form is designed to protect the interests of both parties and streamline the vehicle registration process.
Sample - Alberta Bill Sale Form
PLEASE PRINT CLEARLY
Bill of Sale
● Before buying a used vehicle, search the VIN on the Canadian Police Information Centre (CPIC) website
(www.cpic-cipc.ca) for any reports of the vehicle being stolen. For other used motor vehicle buying tips and a list
of additional resources to help with your purchase, visit amvic.org and alberta.ca.
● Sections 1 and 2 must be completed in order to make this Bill of Sale acceptable for vehicle registration. Completion of
section 3, on the back of this form, is optional.
● Two copies of this Bill of Sale should be completed. The buyer keeps the original and the seller keeps the copy.
● Alterations or corrections made while completing the Bill of Sale must be initialled by both the buyer and seller.
Section 1
SELLER(S) INFORMATION
Name(s) (Last, First, Second) Telephone Number
Address Street City / Town Province / State Postal Code / Zip Code
Personal Identification (DL / ID Number)
VEHICLE INFORMATION
Year Make Model or Series Style
Vehicle Identification Number (VIN) / Serial Number Body Colour Odometer Reading
BUYER(S) INFORMATION
Name(s) (Last, First, Second)
Telephone Number
Address Street City / Town Province / State Postal Code / Zip Code
Personal Identification (DL / ID Number)
This vehicle was sold for the sum of:
Dollars $
Sum written in full
(Subject to the terms and special conditions which appear in Section 3 on the back of this form)
Section 2
GENERAL INFORMATION
Dated at:
City / Town Province / State Country
on .
I certify that all information shown above is true to the best of my knowledge.
Signature of Buyer
Signature of Seller
Signature of Buyer
Signature of Seller
Signature of Witness
Signature of Witness
REG3126 Rev. 2020-04 Page 1 of 2
0 0
0 0
0 0 0 0
Section 3
SPECIAL CONDITIONS OF SALE
1. The vehicle described on the front of this form is:
Check the appropriate box(es)
a) Free of all liens and encumbrances:
Yes No
If No, please give names of lien holders:
b) Being paid for in full:
Yes No
Being paid by: Cash Cheque Money Order Other (please specify):
2. Payment Terms:
3. Vehicle was last registered in:
Province / State
4. Special conditions of sale (if any):
Country
General Information:
• The Buyer should make sure that they visually inspect the vehicle identification number (VIN) for the vehicle identified in Section 1.
• The law in the Province of Alberta requires a vehicle to be insured prior to registration. Documentary proof of vehicle insurance is
required. Legislation allows a person to whom a valid licence plate is issued to transfer the licence plate
to a newly purchased vehicle to be registered within 14 days of the date on their Bill of Sale.
The above does not apply to commercial vehicles used for the transportation of goods or passengers for compensation.
• A vehicle entering Alberta from another jurisdiction may require an out-of-province safety inspection. Information can be obtained from
a registry agent. A listing of local registry agents can be found in the telephone directory under Licence and Registry Services; or visit
alberta.ca for comprehensive registries and consumer information and services.
• In addition to the Bill of Sale, other identification is required to obtain Alberta registration. Where possible, obtain Section 2 of the
previous Alberta vehicle registration certificate.
• The prospective purchaser can determine whether a vehicle is free of liens and encumbrances in Alberta by contacting a registry
agent.
• In order to perform a search, a registry agent will require the VIN of the vehicle. A request for a search can be made in person or in
writing. There is a fee for this service.
• Vehicle Information Reports are available from a registry agent. There is a fee for each service.
• The buyer must produce the original properly completed Bill of Sale, that includes the same information as shown on this standardized
form, in order to register a vehicle in Alberta.
This form is provided as a courtesy by Service Alberta to ensure that sufficient information is contained within the Bill of Sale to permit
registration of the described vehicle by the new owner.
No liability attaches to the Crown through the use of this document in respect of the sale of this vehicle. Any dispute arising from the sale
becomes a civil matter among the parties named in this document.
REG3126 Rev. 2020-04 Page 2 of 2
Form Information
| Fact Name | Description |
|---|---|
| Purpose | The Alberta Bill of Sale is used to document the sale of a used vehicle in Alberta, ensuring a legal transfer of ownership. |
| VIN Check | Before purchasing, buyers should check the Vehicle Identification Number (VIN) on the Canadian Police Information Centre (CPIC) website to ensure the vehicle isn't stolen. |
| Sections Required | Sections 1 and 2 must be completed for the Bill of Sale to be acceptable for vehicle registration. Section 3 is optional. |
| Copies | Two copies of the Bill of Sale should be made: the buyer keeps the original, and the seller retains a copy. |
| Alterations | Any changes made to the Bill of Sale must be initialed by both the buyer and seller to ensure agreement. |
| Insurance Requirement | Alberta law requires that the vehicle be insured before registration. Proof of insurance is mandatory. |
| Transfer of License Plate | License plates can be transferred to a newly purchased vehicle within 14 days of the Bill of Sale date, unless it’s a commercial vehicle. |
| Out-of-Province Inspection | Vehicles entering Alberta from other jurisdictions may need an out-of-province safety inspection before registration. |
| Liens and Encumbrances | Buyers can verify if a vehicle is free of liens by contacting a registry agent, using the VIN for the search. |
| Liability Disclaimer | The form is provided by Service Alberta as a courtesy, and the Crown holds no liability regarding disputes arising from the sale. |
Detailed Guide for Filling Out Alberta Bill Sale
Filling out the Alberta Bill of Sale form is an important step in the process of transferring vehicle ownership. It ensures that both the buyer and seller have a clear record of the transaction. Follow these steps carefully to complete the form correctly.
- Print the form clearly. Use black or blue ink for legibility.
- In Section 1, provide the seller's information:
- Enter the seller's full name (last name, first name, and second name if applicable).
- Include the seller's telephone number.
- Fill in the seller's address, including street, city or town, province or state, and postal code or zip code.
- Provide the seller's personal identification number (driver's license or ID number).
- Next, enter the vehicle information:
- Specify the year, make, model or series, and style of the vehicle.
- Provide the Vehicle Identification Number (VIN) or serial number.
- Indicate the body color and the odometer reading.
- In the buyer's section, fill out the buyer's information:
- Enter the buyer's full name.
- Include the buyer's telephone number.
- Provide the buyer's address details.
- List the buyer's personal identification number.
- Specify the sale amount. Write the total amount in both numbers and words.
- In Section 2, fill in the general information:
- Indicate the city or town, province or state, and country where the sale occurred.
- Include the date of the sale.
- All parties must certify the information by signing the form.
- Optionally, complete Section 3 if there are special conditions of sale. Check the appropriate boxes and provide any necessary details.
- Make two copies of the completed Bill of Sale. The buyer retains the original, while the seller keeps a copy.
- If any corrections are made, both the buyer and seller must initial them.
After completing the form, ensure that both parties have signed and dated it. This document will be essential for vehicle registration and may also be required for insurance purposes. Keep it safe until the registration process is finalized.
Obtain Answers on Alberta Bill Sale
-
What is the purpose of the Alberta Bill of Sale form?
The Alberta Bill of Sale form serves as a legal document that records the sale of a vehicle. It includes essential information about the buyer, seller, and the vehicle being sold. This form is necessary for registering the vehicle with the Alberta government.
-
What information must be included in the Bill of Sale?
Sections 1 and 2 of the Bill of Sale must be completed. This includes:
- Seller's name, contact information, and identification.
- Buyer's name, contact information, and identification.
- Details about the vehicle, such as make, model, VIN, and odometer reading.
- The sale price of the vehicle.
-
Do I need to complete Section 3?
Section 3 is optional. However, it allows you to specify any special conditions of the sale, such as payment terms or if the vehicle is free of liens. Completing this section can provide clarity for both parties.
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How many copies of the Bill of Sale should be made?
Two copies of the Bill of Sale should be completed. The buyer keeps the original, while the seller retains a copy for their records.
-
What should I do if there are corrections on the Bill of Sale?
Any alterations or corrections made on the Bill of Sale must be initialed by both the buyer and seller. This ensures that both parties agree to the changes made.
-
What should I do before purchasing a used vehicle?
Before buying a used vehicle, it is important to search the Vehicle Identification Number (VIN) on the Canadian Police Information Centre (CPIC) website for any reports of the vehicle being stolen. Additionally, consider visiting amvic.org for further buying tips and resources.
-
What are the insurance requirements for vehicle registration in Alberta?
In Alberta, a vehicle must be insured before it can be registered. You will need to provide documentary proof of insurance when registering the vehicle. This is a legal requirement that must be fulfilled.
-
How can I check if a vehicle has liens or encumbrances?
You can determine if a vehicle is free of liens and encumbrances by contacting a registry agent. They will require the VIN to perform a search, which can be done in person or in writing. Please note that there is a fee for this service.
Common mistakes
Filling out the Alberta Bill of Sale form correctly is crucial for ensuring a smooth vehicle registration process. However, many individuals make common mistakes that can lead to complications. Here are ten frequent errors to avoid.
First, many buyers and sellers neglect to print their information clearly. The instructions specify that the form must be completed in clear print. Illegible handwriting can lead to misunderstandings or errors in the registration process.
Second, some individuals fail to complete Sections 1 and 2, which are mandatory for the Bill of Sale to be acceptable for vehicle registration. Omitting any required information in these sections can delay the registration and may require the parties to redo the form.
Third, it is essential to ensure that both the buyer and seller retain a copy of the Bill of Sale. Many people mistakenly believe that only one copy is necessary, which can lead to disputes later on regarding the terms of the sale.
Fourth, alterations or corrections made to the form must be initialed by both parties. Some individuals overlook this requirement, thinking that corrections can be made without consent. This oversight can render the document invalid.
Fifth, buyers often forget to verify the Vehicle Identification Number (VIN) against the vehicle itself. This step is crucial for confirming that the vehicle being sold matches the one described in the Bill of Sale.
Sixth, failing to check for liens or encumbrances is a significant mistake. Buyers should contact a registry agent to ensure that the vehicle is free of any financial claims. Ignoring this step can result in unexpected liabilities.
Seventh, some sellers do not provide complete payment details. It is important to specify how the vehicle is being paid for, whether by cash, cheque, or another method. Incomplete payment information can lead to confusion and potential disputes.
Eighth, individuals sometimes forget to include the date and location where the sale occurs. This information is necessary for record-keeping and may be required for future reference.
Ninth, buyers may not provide proper identification. The form requires personal identification numbers, and failure to include this can hinder the registration process.
Lastly, some people overlook the need for insurance prior to registration. Alberta law mandates that a vehicle must be insured before it can be registered. Buyers should ensure they have documentary proof of insurance ready when submitting the Bill of Sale.
By avoiding these common mistakes, both buyers and sellers can facilitate a smoother transaction and ensure compliance with Alberta's vehicle registration requirements.
Documents used along the form
When completing a vehicle sale in Alberta, the Bill of Sale form is essential, but several other documents may also be necessary or helpful. Each of these documents plays a role in ensuring a smooth transaction and proper registration of the vehicle. Below is a list of commonly used forms and documents that complement the Alberta Bill of Sale.
- Vehicle Registration Certificate - This document shows the vehicle's registration history and may include previous owners. It is important for verifying ownership and ensuring the vehicle is not stolen.
- Proof of Insurance - Before registering a vehicle, the buyer must provide proof of valid insurance. This document is crucial for compliance with Alberta's legal requirements.
- Odometer Disclosure Statement - This statement verifies the vehicle's mileage at the time of sale. It helps prevent fraud and ensures transparency in the sale.
- Safety Inspection Certificate - If the vehicle is coming from out of province, this certificate confirms that it meets safety standards. It is necessary for registration in Alberta.
- Lien Search Report - This report shows whether there are any outstanding liens on the vehicle. It protects the buyer from potential financial claims against the vehicle.
- Transfer of Ownership Form - This form is used to officially transfer ownership from the seller to the buyer. It is often required by the registry office during the registration process.
- Payment Receipt - A receipt documenting the payment made for the vehicle is important for both parties. It serves as proof of the transaction and can be useful for tax purposes.
- Identification Documents - Both the buyer and seller should provide valid identification, such as a driver’s license or ID card, to verify their identities during the transaction.
- Sales Agreement - While not always required, a written sales agreement can outline the terms of the sale, including any special conditions. This document helps clarify expectations for both parties.
Utilizing these documents alongside the Alberta Bill of Sale can streamline the vehicle purchase process and safeguard the interests of both the buyer and the seller. Ensuring that all necessary paperwork is in order can help avoid complications during registration and ownership transfer.
Similar forms
The Alberta Bill of Sale form is an important document for vehicle transactions. It shares similarities with several other documents used in various sales and transfers. Here’s a list of documents that are similar to the Alberta Bill of Sale form:
- Vehicle Title: This document proves ownership of the vehicle. Like the Bill of Sale, it includes details about the vehicle and the owner, and it must be transferred to the new owner when a vehicle is sold.
- Purchase Agreement: This is a contract between the buyer and seller outlining the terms of the sale. It includes details about the vehicle and payment terms, similar to the information found in the Bill of Sale.
- Lease Agreement: When leasing a vehicle, this document outlines the terms of the lease, including payment and responsibilities. It serves a similar purpose as the Bill of Sale in establishing the agreement between parties.
- Warranty Deed: In real estate, a warranty deed transfers ownership of property. Like the Bill of Sale, it verifies the seller's right to sell and provides information about the property being sold.
- Quitclaim Deed: This document transfers whatever interest the seller has in a property without guaranteeing that the title is clear. It is similar to the Bill of Sale in that it conveys ownership but does not ensure there are no liens.
- Transfer of Ownership Form: Used in various contexts, this form documents the transfer of ownership of an asset. It contains information about the asset and the parties involved, similar to the Bill of Sale.
- Receipt for Payment: This document acknowledges that payment has been made for a product or service. It serves a similar purpose as the Bill of Sale in confirming the transaction between buyer and seller.
- Sales Contract: This is a legally binding agreement between a buyer and seller. It details the terms of the sale, much like the Bill of Sale, ensuring both parties understand their obligations.
- Gift Deed: When a vehicle is given as a gift, a gift deed can be used to document the transfer. This document, like the Bill of Sale, formalizes the change of ownership.
Dos and Don'ts
When filling out the Alberta Bill of Sale form, there are important dos and don'ts to consider. Following these guidelines can help ensure a smooth transaction.
- Do print clearly to avoid any misunderstandings.
- Do complete Sections 1 and 2 fully to ensure the Bill of Sale is valid for vehicle registration.
- Do keep two copies of the completed form: the buyer retains the original, and the seller keeps a copy.
- Do initial any alterations or corrections made to the form to ensure both parties agree.
- Don't skip Section 3 unless you are certain it is unnecessary for your sale.
- Don't forget to verify the vehicle identification number (VIN) against the actual vehicle.
- Don't assume the vehicle is free of liens; check with a registry agent to confirm.
- Don't neglect to provide proof of insurance before attempting to register the vehicle.
Misconceptions
Understanding the Alberta Bill of Sale form is essential for anyone involved in buying or selling a vehicle. However, several misconceptions can lead to confusion. Here’s a list of common misunderstandings about this form:
- It’s not necessary to check the VIN before buying a vehicle. In fact, it’s crucial to search the VIN on the Canadian Police Information Centre (CPIC) website to ensure the vehicle hasn’t been reported stolen.
- Only the seller needs to fill out the form. Both the buyer and seller must complete Sections 1 and 2 for the Bill of Sale to be valid for vehicle registration.
- One copy of the Bill of Sale is sufficient. Two copies should be completed: the buyer retains the original, and the seller keeps a copy for their records.
- Corrections can be made without approval. Any alterations or corrections on the Bill of Sale must be initialed by both parties to be valid.
- Section 3 is mandatory. This section, which includes special conditions of sale, is optional. However, it can provide important details about the transaction.
- Insurance isn’t required until after registration. In Alberta, a vehicle must be insured before it can be registered. Proof of insurance is necessary.
- A vehicle from another province doesn’t need inspection. Vehicles entering Alberta may require an out-of-province safety inspection, depending on their condition.
- Only the Bill of Sale is needed for registration. Additional identification may be required to complete the registration process in Alberta.
- Liens and encumbrances are not a concern. Buyers should verify that the vehicle is free of liens by contacting a registry agent, as this is essential for a smooth transaction.
By clearing up these misconceptions, buyers and sellers can navigate the vehicle transaction process with greater confidence and ease.
Key takeaways
Here are some key takeaways about filling out and using the Alberta Bill of Sale form:
- Complete Sections 1 and 2: These sections are mandatory for the Bill of Sale to be accepted for vehicle registration.
- Search the VIN: Before purchasing a used vehicle, check the Vehicle Identification Number (VIN) on the CPIC website for any theft reports.
- Two Copies Required: Fill out two copies of the Bill of Sale. The buyer keeps the original, while the seller retains the copy.
- Initial Corrections: If any alterations or corrections are made, both the buyer and seller must initial them.
- Insurance Requirement: A vehicle must be insured before registration. Proof of insurance is necessary.
- Out-of-Province Inspection: Vehicles entering Alberta from other jurisdictions may need a safety inspection. Check with a local registry agent for details.